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University System of Georgia

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GHRAC Award Categories and Selection Criteria

AWARD FOR LEGISLATIVE ADVOCACY

Criteria for selection: effectiveness of legislative advocacy efforts as determined by the outcome and impact of such efforts; commitment to advocacy on behalf of archives and records management as evidenced by sustained efforts over a period of years, or scope of advocacy efforts as evidenced by support of local projects or programs with regional or statewide impact.

Provide legislative reference numbers, press releases or clippings. Supporting materials may be submitted by electronic transmission.

Eligible: Individuals

AWARD FOR ADVOCACY

Criteria for selection: effectiveness of advocacy efforts as determined by the outcome and impact of such efforts; commitment to advocacy on behalf of archives and records management as evidenced by sustained efforts over a period of years, or scope of advocacy efforts as evidenced by support of major programs whose impact extends beyond locality.

Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. Supporting materials may be submitted by electronic transmission.

Eligible: Individuals, Organizations, and Institutions

AWARD FOR LOCAL HISTORY ADVOCACY

Criteria for selection: effectiveness of local history advocacy efforts as determined by the outcome and impact of such efforts on a local Georgia community; commitment to advocacy on behalf of local archives and records management as evidenced by sustained efforts over a period of years, or scope of advocacy efforts as evidenced by support of individuals, groups and organizations in a community.

Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. Supporting materials may be submitted by electronic transmission.

Eligible: Individuals, Organizations, and Institutions

AWARD FOR EXCELLENCE IN ARCHIVAL PROGRAM DEVELOPMENT BY OR IN A LOCAL HISTORICAL RECORDS REPOSITORY OR LOCAL GOVERNMENT

Criteria for selection: advocacy in promoting the identification, protection, preservation and use of historical records; advocacy in compiling historical records for use by historians or genealogists; outreach services/education using such records; cooperation between agencies, organizations, or institutions for use and preservation of archival records; undertaking innovative projects/activities related to some aspect of archival records; and overall development of a soundly administered archival program. Supportive materials are required.

Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. Supporting materials may be submitted by electronic transmission.

Oral History Projects should be submitted under this category. Oral history nominations must include the name of the repository that will house the original oral history.

Eligible: a) Historical Records Repositories such as historical societies, genealogical societies, archives, libraries, museums, private universities, private schools, or related organizations; or, individuals who are employed or volunteer in local historical records repositories; b) Local Government entities such as counties, cities, court systems, or school systems; or, individuals who are employed or volunteer in local government entities.

AWARD FOR EXCELLENCE IN ARCHIVAL PROGRAM DEVELOPMENT BY A STATE AGENCY OR INSTITUTION

Criteria for selection: based on the agency’s or institution’s actions to take systematic steps to help identify appropriate care for archival records in its custody; to undertake innovative projects/activities related to some aspect of archival records; and to make major accomplishments relating to archival records. Supportive materials are required.

Eligible: State Agencies and Public Universities

Not Eligible: Individuals

AWARD FOR EXCELLENCE IN DOCUMENTING GEORGIA’S HISTORY

Criteria for selection: effectiveness in improving the documentary record of Georgia through identifying and ensuring the preservation of records relating to under-documented communities and topics; demonstrated success in raising public awareness of the importance of improving documentation; innovativeness in approaches to identifying and acquiring the records of under- documented communities/topics; research, publication, or effective approaches to making this documentary record available to a broader public or scholarly audience, with a bibliography that demonstrates such use.

Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. Supporting materials may be submitted by electronic transmission. If product is a book, nominator must arrange for 6 copies to be sent (in a timely manner) to GHRAC, Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260. Copies will not be returned.

Eligible: Individuals, Organizations, and Institutions

AWARD FOR EXCELLENCE IN RESEARCH USING THE HOLDINGS OF [AN] ARCHIVES

Criteria for selection: evidence of an understanding of primary source research and the ability to use archival records effectively; intensive use of one or more significant, but under-utilized, archives records series in pursuit of a well-conceived research strategy; use of innovative techniques, or the application of archival data in different or novel uses; contribution to the greater understanding of the topic; or contribution to an increased awareness of available archives or resources. If the work is a book, or a website, it must show a strong link to archival research, and the authors must have utilized one or more repositories to do their research.

Eligible: Individuals

Required: Nominations must include information on the archival holdings and historical records repositories used in the research. Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. Supporting materials may be submitted by electronic transmission. If product is a book, nominator must arrange for 6 copies to be sent (in a timely manner) to GHRAC, Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260. Copies will not be returned.

AWARD FOR EXCELLENCE IN THE EDUCATIONAL USE OF HISTORICAL RECORDS

Criteria for selection: evidence of an understanding of the educational value of primary sources (see definition below) and the extent to which primary sources have been integrated into a classroom or school district curriculum; impact of the use of primary sources on student academic performance and community involvement; use of innovative and creative techniques for using primary sources in the classroom; and willingness to advocate for using primary sources in the classroom with others.

Nominations must include information on the archival holdings and historical records repositories used in the research and development of the project. Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. If product is a publication that cannot be scanned, nominator must arrange for 6 copies to be sent (in a timely manner) to GHRAC, Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260. Copies will not be returned.

Eligible: Individuals, Organizations, and Institutions

AWARD FOR EXCELLENCE IN STUDENT RESEARCH USING HISTORICAL RECORDS, GRADUATE LEVEL

Criteria for Selection: All of the undergraduate award criteria apply, plus the extent to which information from primary sources (see definition below) was used in the development of an original scholarly contribution, making a clear and compelling argument based upon historical evidence, with writing which represents exceptional style and organization.

Eligible for Nomination: Graduate students presently enrolled in, or recently graduated from, academic programs of institutions of higher education who present writings of a scholarly nature may be nominated. Graduate students presently enrolled in school must have completed all requirements for the advanced degree at the time of nomination. Students who have graduated must be nominated within 24 months of their graduation date. Contact information for the student should be current as of the date of the nomination, rather than as of the completion date of the nominated work. In general, a student who has received an undergraduate award from this awards program should not also be nominated for a graduate award, especially for continued work on the same topic, unless the graduate work is of exceptional merit and original scholarly contribution.

Requirements: The requirements for undergraduate nominations apply also to graduate nominations.

AWARD FOR EXCELLENCE IN STUDENT RESEARCH USING HISTORICAL RECORDS, UNDERGRADUATE LEVEL

Criteria for Selection: the extent to which information from primary sources (see definition below) was used; a bibliography which demonstrates such use; a clear and proven thesis; historical accuracy; a demonstrated understanding of historical context; evidence of creativity and imagination in interpreting and integrating information from historical records with scholarly information; clear writing; good organization; and, correct grammar and spelling.

Eligible for Nomination: Undergraduate nominations should be no more than two (2) years old from the date the work was actually completed. Contact information for the student should be current as of the date of the nomination, rather than as of the completion date of the nominated work.

Requirements: (1) Archival research must have been based significantly on holdings in repositories, online primary sources, and newspapers. And, the nomination must include a list of the names of the historical records repositories used by the student. Students who complete a work in an area other than Georgia history must have used the resources of Georgia repositories. And, the nomination must include a list of the names of those historical records repositories used by the student. (2) Student nominations which are either self-nominated, or nominated by a family member, must be accompanied by a letter of support from a teacher, professor, advisor, or other appropriate representative of an institution or organization.

Notes: If it seems likely to an award nominator that the information provided on the nomination form and in the 500-word project description, along with the nominated work itself, are insufficient to document the scope of the project (for instance, if a project included an exhibit, a website, or an audiovisual or performance component), appropriate supporting materials should accompany the nomination. Six (6) copies are required of all supporting materials which are submitted in any format other than electronic transmission. None of these materials will be returned to either the nominator or the nominee.

AWARD FOR EXCELLENCE IN STUDENT RESEARCH USING HISTORICAL RECORDS, GRADES 9-12

Criteria for selection: the extent to which information from primary sources (see definition below) was used, a bibliography that demonstrates such use, a clear and proven thesis, historical accuracy, a demonstrated understanding of historical context, evidence of creativity and imagination in interpreting and integrating information from historical records with scholarly information, clear writing, good organization, correct grammar and spelling. Nominations must be based significantly upon archival research which includes holdings in repositories, online primary sources, and newspapers.

Required: Nominations must include the student bibliography; names of the historical records repositories used by the student; Supporting materials may be submitted by electronic transmission. Otherwise, please submit 6 copies of the student’s work that will not be returned.

AWARD FOR EXCELLENCE IN STUDENT RESEARCH USING HISTORICAL RECORDS, GRADES 6-8

Criteria for selection: the extent to which information from primary sources (see definition below) was used, a bibliography that demonstrates such use, historical accuracy, evidence of creativity and imagination in interpreting and integrating information from historical records with other information, clear writing, good organization, correct grammar and spelling.

Required: Nominations must include the student bibliography; names of the historical records repositories used by the student; Supporting materials may be submitted by electronic transmission. Otherwise, please submit 6 copies of the student’s work that will not be returned. Copies may take the form of a paper, photograph, script, video, DVD, written explanatory material, etc.

Primary Sources - Definition

Historians use a wide variety of sources to answer questions about the past. In their research, history scholars use both primary sources and secondary sources. Primary sources are actual records that have survived from the past, such as letters, photographs, articles of clothing. Secondary sources are accounts of the past created by people writing about events sometime after they happened.