Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

« New Search

Revenue, Department of

Total entries: 179   (Listed alphabetically by title)


0474-07-009 | “Backed Out” Insurance Records

Description:  Insurance records that have been "backed out." A "backed-out" record is one that is submitted then removed by the insurance company. The record could be a new policy or a termination.

Retention:  3 years

Updated:  October 20, 2016


0474-01-001 | Adverse Actions Review Files

Description:  Documents related to the official review of adverse actions requested by the employee.

Retention:  10 years after separation

Updated:  October 20, 2016


0474-01-002 | After Action Report

Description:  Report analyzing what happened during an incident. The report explains what happened and how to handle similar situations in the future based on lessons learned during the incident.

Retention:  7 years

Updated:  October 20, 2016


0474-10-001 | Alcohol and Tobacco Dealers License Applications

Description:  Documents relating to license applications for dealers in alcohol and tobacco products.

Retention:  7 years after last application submission

Vital Record:  FALSE

Updated:  October 20, 2016


0474-10-002 | Alcohol Enforcement Case Reports

Description:  Documents relating to reports filed by enforcement officers compiling arrest for violation of Georgia Revenue Laws; the reports concern both tax-paid and non-tax-paid alcohol and tobacco products and motor fuel products.

Retention:  3 years

Updated:  October 20, 2016


0474-10-003 | Alcohol Enforcement Citations

Description:  Alcohol Citations and Special Investigations. Alcohol and tobacco tax administration.

Retention:  5 years

Updated:  October 20, 2016


0474-10-004 | Alcohol Enforcement Vehicle Documentation Files

Description:  Documents relating to daily records as to how alcohol enforcement vehicles are used in the field, inspections of the cars by supervisors to determine their condition and whether they are being used or abused. (ATT-51, ATT-18, AT-53, and ATT-93).

Retention:  2 years

Vital Record:  FALSE

Updated:  October 20, 2016


0474-07-031 | Annual Ad Valorem True-Up Data

Description:  Records of annual ad valorem true-up from TAVT revenue.

Retention:  Permanent

Updated:  October 20, 2016


0474-06-001 | Annual Income Tax Withholding Tax Statement Files (G-2 Files)

Description:  Documents relating to reporting by employers of wages earned by their employees and income tax withheld annually from these wages.

Retention:  1 year

Updated:  October 20, 2016


0474-04-001A and 0474-04-001B | Annual Intangible Tax Digests Files

Description:  Documents relating to the processing of intangible tax returns (Form PL-159) and assessment of tax on intangible properties reported thereon. Includes original copy of annual intangible tax digests (money; real estate mortgage notes; accounts receivable; stocks and bonds). File is arranged alphabetically by county.

Retention:  (0474-04-001A) 7 years: (0474-04-001A) Digests ending in years 0 & 5 Permanent

Updated:  October 20, 2016


0474-01-003 | Asset Forfeitures

Description:  Documents relating to asset forfeitures. When assets, such as money, are seized from criminals, the agencies involved split the assets amongst themselves.

Retention:  6 years

Updated:  October 20, 2016


0474-03-012 | Audit Trail Logs

Description:  Audit Records (AU-3) must contain information that establishes what type of event occurred, when the event occurred, where the event occurred, the source of the event, the outcome of the event, the identity of any individuals or subjects associated with the event, and details to facilitate the reconstruction of events.

Retention:  7 years

Updated:  October 20, 2016


0474-01-004 | Background Investigation Files (Not Hired)

Description:  Background packets: polygraph videos; polygraph results; polygraph booklet(s) of individuals not hired.

Retention:  5 years

Updated:  October 20, 2016


0474-01-005 | Background Investigation Files (Not Hired) Background Check Materials

Description:  Credit report checks; GCIC/NCIC criminal history checks; Driving record checks.

Retention:  Retain until final decision.

Updated:  October 20, 2016


0474-01-006 | Background Investigations - Employees

Description:  Copies of fingerprint cards and criminal background checks of new employees.

Retention:  7 years

Updated:  October 20, 2016


0474-01-007 | Background Investigations - Terminated Employees

Description:  Criminal Background Checks of terminated employees.

Retention:  2 years after separation

Updated:  October 20, 2016


0474-07-020 | Backout Records

Description:  Records that indicate that a user has backed out a transaction. (These are transactions that were reversed by individual users because of errors made during data entry.)

Retention:  3 years

Updated:  October 20, 2016


0474-05-001 | Bank and Revenue Ledger Card Files (Revenue Collection Journals)

Description:  Documents relating to collecting taxes and transmitting funds to banks or to the Fiscal Services Division of the Department of Administrative Services for investment.

Retention:  3 years

Updated:  October 20, 2016


0474-07-019 | Batch Job Statistics

Description:  Records indicating durations of GRATIS batch jobs. (These are normally submitted by the county.)

Retention:  3 years

Updated:  October 20, 2016


0474-10-005 | Brewery and Wholesaler Malt Beverage License Files

Description:  Documents relating to the issue to individuals of a state license authorizing them to conduct business as a brewery or wholesaler of malt beverages (ATT-4) (ATT-52).

Retention:  3 years

Vital Record:  FALSE

Updated:  October 20, 2016


0474-10-006 | Cigar and Cigarette Over-the-Counter Application Posting

Description:  (ATT-44) Application for over-the-counter sale of cigars and cigarettes.

Retention:  Retain until person or entity becomes inactive.

Updated:  October 20, 2016


0474-10-007 | Cigar and Cigarette Wholesaler Monthly Sales Reports

Description:  Documents relating to reporting sales made by wholesalers and retailers (ATT-13, ATT-75, ATT- 99, C-50).

Retention:  3 years

Vital Record:  FALSE

Updated:  October 20, 2016


0474-10-008 | Cigarette and Liquor Stamp Sales, Purchases, and Inventory Ledgers

Description:  Recording the purchase and sale of cigarette stamps and liquor stamps.

Retention:  4 years

Updated:  October 20, 2016


0474-10-009 | Cigarette Revenue Stamp Daily Sales Report File

Description:  Documents relating to reporting all cigarette revenue stamp sales transaction through banks (C-150), (C-73).

Retention:  1 year

Vital Record:  FALSE

Updated:  October 20, 2016


0474-08-001 | Cleared FIFA Files

Description:  A Fi.Fa. is a tax lien or writ to obtain satisfaction of unpaid taxes by levying on and selling the delinquent taxpayer's property. These documents are recorded on the General Execution Docket ("GED") of the Clerk of Superior Court.

Retention:  3 years

Updated:  October 20, 2016


↑ Top