Total entries: 92 (Listed alphabetically by title)
Description: Annual Report for ALS that documents stats for administrative drivers license hearings. Drivers' who have been ticketed for DUI first appear at an ALS hearing.
Retention: 3 years
Description: Records used to investigate complaints against public safety officers; database. When relevant, polygraph case files containing official polygraph reports and associated documents.
Retention: 50 years
Description: Documents related to the official review of adverse actions requested by the employee.
Retention: 10 years after separation
Description: Report analyzing what happened during an incident. The report explained what happened and how to handle similar situations in the future based on lessons learned during the incident.
Retention: 7 years
Description: A statutory notice of intent to sue the State in tort.
Retention: 3 years
Description: Documents relating to asset forfeitures. When assets, such as money, are seized from criminals, the agencies involved split the money amongst themselves. The money is used for specific items, such as cars or radar equipment.
Retention: 6 years
Description: Records created by the Aviation Unit, including flight logs, fuel and gas logs, maintenance records, and Pilot's Flight Report.
Retention: 7 years
Description: Background packets; polygraph videos; polygraph results; polygraph booklet(s) of individuals not hired
Retention: 5 years
Description: Credit report checks; GCIC/NCIC criminal history checks; Driving record checks of individuals not hired.
Retention: Destroy immediately following decision to not hire.
Description: Information related to wrecker companies and personnel. Includes lists of the banned companies and records documenting the reasons behind the ban.
Retention: Retain for useful life
Description: The form giving consent to obtain a blood/urine sample from suspects.
Retention: 7 years
Description: Recorded information received through incoming radio calls.
Retention: 7 years
Description: Records and reports generated by the Criminal Interdiction Unit (CIU)
Retention: 7 years
Description: Reports documenting the inspection of commercial vehicles.
Retention: 3 years
Description: Compliments or complaints received regarding an employee. Includes Complaint-Compliment Log; Complaint Form ; Receipt of Complaint Form
Retention: 2 years
Description: Concentrated patrols are increases in police presence in particular areas due to increase in criminal activities, such as DUIs, or in anticipation of trouble. Reports document activity from the patrols.
Retention: 3 years
Description: The form giving consent to search.
Retention: 7 years
Description: Reports of traffic and other accidents, including MCCP's significant crash reports which document significant crashes involving a commercial motor vehicle
Retention: 7 years
Description: Investigation of suspected criminal activity in order to arrest and convict the perpetrators; includes incident reports and supplements, documentary evidence, criminal history sheets, affidavits or other written statements, copies of subpoenas, State Crime Laboratory reports, and any other documents relevant to the investigation. When relevant, polygraph case files containing official polygraph reports and associated documents.
Retention: 50 years after settlement
Description: Investigation of suspected criminal activity in order to arrest and convict the perpetrators; includes incident reports and supplements, documentary evidence, criminal history sheets, affidavits or other written statements, copies of subpoenas, State Crime Laboratory reports, and any other documents relevant to the investigation. When relevant, polygraph case files containing official polygraph reports and associated documents.
Retention: 20 years after settlement
Description: Applications completed by the Department for various awards programs.
Retention: 5 years
Description: Responses to requests from DOL; appeals
Retention: 2 years
Description: The form used to record the determination of the Crash Review Board, which reviews crashes involving law enforcement officers. Information includes: if the officer was or was not at fault, if the crash was unavoidable, and what caused the crash.
Retention: 7 years
Description: Logs created to keep track of discipline and adverse action files.
Retention: 10 years
Description: Pay authorization forms for members that are field training officers. Field training officers receive extra compensation when they are training other officers.
Retention: 3 years
