Total entries: 102 (Listed alphabetically by title)
Description: Records documenting ADAP and HICP application records. The AIDS Drug Assistance Program (ADAP) provide HIV/AIDS medications to low-income individuals living with HIV who have little or no coverage from private or third party insurance. The Health Insurance Continuation Program (HICP) assists eligible HIV patients pay their health insurance premiums.
Retention: 3 years
Description: Records pertaining to clients older than 18 years of age.
Retention: 10 years
Description: Changes in birth, death, or marriage certificates.
Retention: Permanent
Description: Documents relating to records of results for breast and cervical cancer screening programs.
Retention: 5 years
Description: Documents relating to the evaluation of applications of cancer patients in Georgia to determine eligibility for receiving state aid to pay for medical treatments.
Retention: 5 years
Description: Documents relating to paying for medical treatment of cancer patients who are eligible for state aid.
Retention: 6 years
Description: NHM&E ROB for CDC data systems. These records include employee signed agreements to abide by the policies and practices related to National HIV Prevention Program Monitoring and Evaluation data and web-based reporting.
Retention: 1 calendar year after separation of employee from the agency
Description: Death Certificates of individuals who die in Georgia.
Retention: Permanent
Description: Birth Certificates of individuals who are born in Georgia.
Retention: Permanent
Description: Name changes of persons who are born in Georgia.
Retention: Permanent
Description: Records pertaining to clients younger than 18 years of age.
Retention: 28 years (age of majority plus ten years)
Description: Documents relating to surveying licensed childcare centers for immunizations certificates for each child. Included are immunization inventory of Childcare Centers (DPH/DCS(3)-50) identifying county, name and address of center, number of children enrolled, breakdown of childcare facility enrollment, facility compliance rate, child compliance rate, date of assessment, and assessment conducted by.
Retention: 2 years
Description: Documents relating to inventory of immunizations certificates for each childcare, kindergarten, seventh, and eleventh grade student. Included are immunization inventory of school identifying county, name of school, type of school, number of children enrolled, breakdown of school enrollment, school compliance rate, student compliance rate, date of assessment, and assessment conducted by.
Retention: 1 year or information is entered into database, whichever is longer.
Updated: October 11, 2023
Description: Documents relating to health services provided to Babies Can't Wait and Children's First clients.
Retention: 5 years
Description: All health records pertaining to clients seen by Children's Medical Services. These records are composed of a patients health record, including but not limited to: evaluations, diagnoses, prognoses, laboratory reports, x-rays, prescriptions, and other technical information used in assessing the patient's conditions.
Retention: 28 years (age of majority plus ten years)
Description: Documents relating to the assessment of communities as to the potential impact of environmental factors and practices that may affect the public health. These records may include documents covering community surveys; geologic information; air, water, soil, and other environmental sampling and testing documents; meeting notes; needs assessments; technical assistance reports; education materials; policy and planning recommendations; project management documents; vendor contracts; and individual correspondence documents.
Retention: 20 years
Description: All documents relating to all areas of responsibility of the director of health protection and his/her staff.
Retention: Permanent
Description: Minutes of meetings of county boards of health.
Retention: Permanent
Description: Immunization files for each county.
Retention: 100 years after creation or after death of individual
Description: Annual reports for each county health department.
Retention: Permanent
Description: Audits are conducted by independent auditors hired by the county every year and are reviewed.
Retention: 5 years
Description: All files related to clients served by the County Health Department.
Retention: 10 years
Description: All files related to financial services during the fiscal year.
Retention: 4 years after audit
Description: All reports related to lab tests.
Retention: 10 years
Description: Master index of all clinical records.
Retention: 20 years
