Total entries: 102 (Listed alphabetically by title)
Description: Spontaneous abortions or stillbirth (fetal deaths) which occur in Georgia.
Retention: Reports required by Women's Right to Know Act retain permanently; Reports sent by doctors retain for 10 years.
Description: Lab reports of test results for gonorrhea.
Retention: 2 years
Description: Receiving reports (from counties state-wide) of results of gonorrhea culture tests, and reporting of these findings, quarterly, to the CDC.
Retention: 10 years
Description: Records documenting health promotion and disease prevention including: Contracts, Notice of Awards, Grant Applications, Budgets, and Human Resources
Retention: 7 years
Description: Contract binders containing information related to funds disbursed from HIV Prevention Unit. Maintained for each contract/GIA 12 month grant cycle. Binders may contain confidential tax records and identification numbers.
Retention: 7 years after contract expiration
Description: HIV Prevention Data Security and Confidentiality Guidelines. The records included in these files are the employee signed documents agreeing to abide by the established policies and practices related to HIV counseling and testing data security and confidentiality.
Retention: 1 calendar year after separation of employee from the agency
Description: HIV Prevention Standard Operating Procedures. The records included in these files are documents or schematics that outline the standard operating practice for business processes.
Retention: 3 years
Description: HIV prevention reports and publications. The records included within these files are recurring or ad hoc, annual or semi-annual, analytic and narrative reports that describe HIV testing, the epidemiology of HIV, or related content.
Retention: Permanent
Description: HIV prevention health education and risk reduction forms. The files referred to in this schedule are records which document the delivery of a public health supported behavioral intervention.
Retention: 7 years
Description: HIV counseling and testing forms. The files included in this schedule refer to records documenting the delivery of a public health supported test for HIV.
Retention: 7 years
Description: All reports related to all immunization records.
Retention: 5 years
Description: Database is comprised of data collected during the School Based Flu Immunization Project for ARRA. Included in the files are immunization records that contain the county file which includes the consent forms with patient demographic information.
Retention: Retain for useful life
Description: All inactive files related to syphilis cases.
Retention: 21 years after creation
Description: All inactive files related to TB cases.
Retention: 21 years after creation
Description: Compliance of food establishments to state regulations.
Retention: 1 year
Description: Maintaining records of fees received for licensing medical laboratories and the directors of those laboratories.
Retention: 1 year
Description: Documents relating to the review of plans for, and the inspection of construction, addition, or modification of land subdivisions allowed under the rules of the Department of Public Health. These records may include blueprints, engineering reports, equipment and finishing schedules, soil analysis, waste stream analysis, elevation surveys, site plans, water use records, construction inspection documentation, photographs, and individual communication records.
Retention: 2 years after system is removed or destroyed
Description: Marriage applications and licenses issued in Georgia.
Retention: Permanent
Description: These case reports capture all demographic, clinical, exposure, and treatment information about the affected patient and any pertinent close contacts (if the disease is communicable). Notifiable disease case reports are most often collected electronically via a secure web-based application called the State Electronic Notifiable Disease Surveillance System (SendSS) and stored in this centralized database, but occasionally reports are collected via phone or fax, resulting in a paper record.
Retention: Permanent
Description: All documents relating to all areas of responsibility of the clinical division director and his/her staff.
Retention: Permanent
Description: Documents relating to the maintenance of onsite sewage management systems. These records may include tank pumping reports, mechanical service records, parts documentation, and contractor contact information.
Retention: 2 years after system is removed or destroyed
Description: Documents relating to the training, testing, and payment activities required for a company to become or remain a registered contractor for onsite sewage management system installation, repair, or septage removal. These records may include training and testing records, contact information, payment records, and individual correspondence documents.
Retention: 5 years after company registration expires
Description: Documents relating to the assessment of failing onsite sewage management systems to determine the factors contributing to system failure. These records may include blueprints, engineering reports, equipment and finishing schedules, soil analysis, waste stream analysis, elevation surveys, site plans, water use records, construction inspection documentation, photographs, and individual communication records.
Retention: 2 years
Description: Documents relating to the assessment and/or approval of products used in the construction of onsite sewage management systems. These records may include sales, testing, production control, design, and review documentation. These records may contain proprietary information and must remain secured.
Retention: 10 years
Description: Documents relating to the training, testing, and payment activities required for a company to become or remain a registered contractor to assess soil conditions for use of onsite sewage management systems. These records may include training and testing records, insurance documents, contact information, payment records, and individual correspondence documents.
Retention: 10 years after company registration expires
