Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

« New Search

Planning and Budget, Office of

Total entries: 50   (Listed alphabetically by title)


1979-0105 | Annual Appropriations Disbursement General Ledger and Supporting Documents File

Description:  The process followed in allotting State funds to State Agencies.

Retention:  5 years

Vital Record:  FALSE


1979-0175A | Annual Budget Reports Files

Description:  Proposing and amending the annual State budget for Georgia.

Retention:  Permanent

Vital Record:  FALSE


1977-0493 | Congressional Tracking Materials Files

Description:  Following and analyzing federal energy-related legislation.

Retention:  Cut off at the end of every even numbered year and then destroy.

Vital Record:  FALSE


1973-0146 | Consultant’s Project Files

Description:  All phases of special consultant's work.

Retention:  Permanent

Vital Record:  FALSE


1973-0145 | Director’s Subject Files

Description:  All aspects of the responsibility and interest of the Director and his executive staff.

Retention:  Permanent

Vital Record:  FALSE


1977-0495 | Energy Extension Service Program Files

Description:  Establishing and implementing the Georgia Energy Extension Service, which is a university outreach network for energy information and technical assistance.

Retention:  Permanent

Vital Record:  FALSE


1977-0496 | Energy Office Subject Files

Description:  Planning, coordinating and implementing energy programs by the State Energy Office.

Retention:  Permanent

Vital Record:  FALSE


1980-0233 | ESEA Title 1 Evaluation Report Files

Description:  Reporting that is required by the Federal government on ESEA, Title I Evaluation.

Retention:  5 years after report is completed.

Vital Record:  FALSE


1977-0049 | Executive Division Legislation Analysis File (General Assembly)

Description:  Analyzing proposed legislation as requested by the Office of the Governor.

Retention:  Permanent

Vital Record:  FALSE


1973-0317-03 | Executive Order 12372 Federal Program Review (State Clearinghouse) Files

Description:  Operation of the State Clearinghouse for state level review of selected applications for federal assistance. This activity is performed by virtue of Executive Order of the President of the United States (EO 12372). The submittal of state agency applications/notifications is sanctioned by O.C.G.A.45-12-110.

Retention:  5 years

Vital Record:  FALSE


1977-0196 | Federal Energy Office Prime Supplier’s Monthly Report File (Form 1000)

Description:  Reporting the supply availability and set-aside amounts for the petroleum allocation program under the Emergency Petroleum Allocation Act of 1973.

Retention:  5 years

Vital Record:  FALSE


0243-0001 | Federal Grant Files

Description:  Financial records supporting documentation, statistical records, and all other non-federal entity records pertinent to federal award.

Retention:  3 years from the date of submission of the final expenditure report

Updated:  October 17, 2017


1973-0147 | Governor’s Special Representative’s Case Files

Description:  Activities of the Governor's special representative.

Retention:  Permanent

Vital Record:  FALSE


1980-0221 | Individual Capital Project File

Description:  Reviewing and approving architectural plans for capital improvements on State and local government property.

Retention:  Permanent

Vital Record:  FALSE


1973-0197A | Management Review Division Subject and Record Set Files

Description:  The operations of Management Review services.

Retention:  Permanent

Vital Record:  FALSE


1973-0198A | Management Review Report Files

Description:  The data generated by Management Review personnel as they analyze and solve systems problems for agencies.

Retention:  Permanent

Vital Record:  FALSE


1973-0199 | Management Review Time Distribution Sheets Files

Description:  Payroll expenses for various jobs and projects.

Retention:  4 years or until audit is completed, whichever is longer.

Vital Record:  FALSE


1980-0299 | Office of Energy Resources Organizations Files

Description:  Identifying the structure, function and personnel of the various public and private organizations with which the OER has contact; some are primarily energy organizations, most are multifunctional, with interest in energy.

Retention:  Permanent

Vital Record:  FALSE


1980-0297 | Office of Energy Resources Program Files

Description:  Planning, administering and evaluating the programs operated by the Office.

Retention:  Permanent

Vital Record:  FALSE


1980-0298 | Office of Energy Resources Subject Files

Description:  Planning, developing and coordinating energy programs and policy initiatives.

Retention:  Permanent

Vital Record:  FALSE


1977-0497 | Oil Company Correspondence File

Description:  Allocating petroleum products via the State Set-Aside program as provided for under the Emergency Petroleum Allocation Act of 1973.

Retention:  4 years

Vital Record:  FALSE


1977-0197 | Petroleum Allocation Case Files

Description:  Allocating petroleum products via the State Set-aside program as provided for under the Emergency Petroleum Allocation Act of 1973.

Retention:  5 years

Vital Record:  FALSE


1978-0267 | Petroleum Allocation Program Statistics Files

Description:  Summarizing and analyzing the supply availability, set-aside amounts, and allocation case activity of the Petroleum Allocation Program, under the Emergency Petroleum Allocation Act of 1973.

Retention:  4 years

Vital Record:  FALSE


1976-0189 | Planning Division Legislation Analysis File (General Assembly)

Description:  Analyzing proposed legislation as requested by the Office of the Governor.

Retention:  Permanent

Vital Record:  FALSE


1976-0190 | Planning Division Special Project Files

Description:  Researching, compiling, and analyzing data on special projects assigned by the Director. The projects are related to all State agencies and the General Assembly.

Retention:  Permanent

Vital Record:  FALSE


↑ Top