Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Insurance, Department of

Total entries: 104   (Listed alphabetically by title)


0408-0006 | Agency Case Files

Description:  Agency cases involve the refusal, revocation, and/or suspension of licenses of insurance agencies.

Retention:  7 years

Vital Record:  FALSE


0408-0005 | Agent Case Files

Description:  Agent cases involve the refusal, revocation, and/or suspension of licenses of insurance agents.

Retention:  7 years

Vital Record:  FALSE


1985-0067 | Agents Accepted for Certificate of Authority Powers - from Extract File

Description:  Records documenting the acceptance of certificate of authority requests and the issuance of certificates of authority to agents passing insurance examinations.

Retention:  3 years

Vital Record:  FALSE


1985-0066 | Agents Accepted/Not Accepted for Certificates of Authority Powers - from Annual Renewal Listing

Description:  Documents relating to the acceptance or denial of certificate of authority annual renewal appointments for individual insurance companies.

Retention:  3 years

Vital Record:  FALSE


1979-0123A | Agents Investigation Files

Description:  Case files documenting all agent investigations conducted by the Enforcement Division.

Retention:  Case Files: 8 years. Docket Books: 10 years after book is filled. Listings: 10 years

Vital Record:  FALSE


1983-0816 | Agents Licensing Division Batch Sheets (Batch Sheet Verification Files)

Description:  Documents relating receiving and verifying fees collected by Agents Licensing Division.

Retention:  4 years

Vital Record:  FALSE


1979-0115 | Annual Appropriations Disbursement General Ledgers and Supporting Documents

Description:  Records documenting the annual appropriation and expenditure of state funds.

Retention:  2 years and completion of audit

Vital Record:  FALSE


1983-0070 | Annual Premium Tax Returns GID-12 Audit Copies

Description:  Documents relating to filing annual premium tax returns by insurance companies licensed to do business in Georgia.

Retention:  Retain until completion of audit.

Vital Record:  FALSE


1985-0068 | Annual Renewals of Agents Certificates of Authority- Listings

Description:  Records documenting the renewal of authority certificates for an agent to represent an insurance company.

Retention:  3.5 years

Vital Record:  FALSE


1995-0029 | Annual Statements-Domestic Companies

Description:  Annual financial statements from domestic insurance companies (those companies incorporated in Georgia).

Retention:  Permanent

Vital Record:  FALSE


1995-0028 | Annual Statements-Foreign Companies

Description:  Annual financial statements from individual foreign Insurance companies (those companies incorporated outside of Georgia).

Retention:  10 years

Vital Record:  FALSE


1981-0396 | Building Inspection & Certificate of Occupancy Files

Description:  Records documenting the inspection and certification of buildings for compliance with fire and safety law.

Retention:  Retain for life of the building.

Vital Record:  FALSE


1988-0017 | Business in the State of Georgia During the Year for Life and Health Insurance Companies

Description:  Documents premiums written and losses paid by insurance companies in the State of Georgia.

Retention:  7 years

Vital Record:  FALSE


1988-0016 | Business in the State of Georgia During the Year for Property and Casualty Insurance Companies

Description:  Documents premiums written and losses paid by insurance companies in the State of Georgia.

Retention:  7 years

Vital Record:  FALSE


1975-0182A | Case Action Investigation Reports

Description:  Reports documenting the investigation of fires.

Retention:  15 years

Vital Record:  FALSE


1981-0125 | Casualty Companies Premium Tax Returns and Correspondence

Description:  Documents relating to the collection and audit of premium taxes for foreign and domestic insurance companies.

Retention:  25 years

Vital Record:  FALSE


0408-0001 | Casualty Companies Premium Tax Returns and Correspondence Files

Description:  Documents relating to the collection and audit of premium taxes for foreign and domestic insurance companies.

Retention:  10 years

Vital Record:  FALSE


0408-0011 | Certifcates of Compliance

Description:  Forms documenting the structural design and fittings of manufactured homes in compliance with federal statute.

Retention:  Permanent Record. Custody to be retained by the Office of Insurance and Fire Safety Commissioner

Vital Record:  FALSE


1973-0139A | Certificate of Compliance Files

Description:  Maintaining copies of Certificate of Compliance with the Federal Regulations, required to be submitted by manufacturers under the Factory Manufactured Movable Homes Act.

Retention:  30 years

Vital Record:  FALSE


1982-0542 | Certificates of Authority Sendbacks for Insurance Agents

Description:  Individual appointments of agents that have been returned because the agent's license has not been renewed.

Retention:  3 years

Vital Record:  FALSE


0408-0007 | Company Case Files

Description:  Company cases involve administrative hearing, adjudication and/or disposition of insurance-related activities not specifically cited in either insurers or other insurance related entities.

Retention:  10 years

Vital Record:  FALSE


1976-0039 | Comptroller General’s Office Legislation Files

Description:  Records documenting legislation presented to the General Assembly.

Retention:  Permanent

Vital Record:  FALSE


1988-0019 | Correspondence received from Property and Casualty Insurance Companies

Description:  Correspondence relating to rates and form changes filed with the department along with documents supporting the changes.

Retention:  25 years

Vital Record:  FALSE


1981-0270 | Daily Revenue Reports Files

Description:  Daily reports of fees collected and receipts.

Retention:  3 years

Vital Record:  FALSE


1976-0315 | Deputy Comptroller General’s Subject Files

Description:  Documents relating to the regulation of insurance companies and mobile home manufacturers, licensing loan companies, and enforcing related laws.

Retention:  Permanent

Vital Record:  FALSE


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