Total entries: 328 (Listed alphabetically by title)
Description: Paper immunization records
Retention: Retain until child reaches age 28; includes any paper record of immunizations not entered into electronic database; does not include informed consent form
Description: Identifying debtors who owe money to the State; and in cooperation with the Department of Revenue, collecting those debts by setting off a claim against (State Income Tax) refunds due the debtor.
Retention: 5 years or after audit requirements fulfilled, whichever is longer
Description:
Retention: Transfer to Medical Personnel for inclusion in Patient Medical Record (Chart)
Description:
Retention: Retain for useful life
Description:
Retention: Transfer to physician or medical personnel as requested
Description:
Retention: Surgial Pathology Reports: 5 years. All other lab test reports: 2 years.
Description: Documents relating to review of plans and specifications of institutions constructed within the State.
Retention: 10 years after reviews completed and preliminary plans approved
Description:
Retention: Permanent
Description:
Retention: Record copy: 5 years after audit questions resolved. Non-record copies: 2 years after audit questions resolved.
Description: The transfer of a juvenile, under the jurisdiction of the Youth Service Section of the State of Georgia, to or from another State.
Retention: Years ending in 0 or 5 (one cubic foot selected at random): Permanent. All other files: 4 years after case become inactive.
Description: Documents relating to supply inventory control, management, billing and accounting of consumable goods.
Retention: Paper files: 5 years. Electronic file: Update as needed. Reference copies: Retain for useful life
Description: Apprehending youth who escape from State custody; and investigating circumstances for determining proper handling of each case.
Retention: Care terminated in the year youth reaches 18: 4 years after youth reaches age 18. Care terminated before youth reaches 18: 3 years after youth reaches age 18.
Description:
Retention: Retain until job description is superceded or position abolished
Description:
Retention: Retain until completion of job standard or when project is discontinued
Description:
Retention: 1 year
Description:
Retention: 1 year
Description: Testing and analyzing blood samples for metabolic disfunctions, hypertension, and lead poisoning.
Retention: 2 years
Description: Requisition requests for supplies from a centralized office (Laboratory Services).
Retention: 3 years
Description:
Retention: 3 years
Description: Documents relating to maintaining lease and rental agreements on all leased space for the department.
Retention: Consult State Archives
Description: Receiving requests from County Departments of Family & Children Services; arranging for legal services to clients through the State Department of Law; and approving payment for those services.
Retention: Preventive, Supportive, and Adult Services Unit: 2 years. DHR Office of Budget Administration: See Schedule 1975-0240. DHR Office of Accounting Services: See Schedule 1978-0185.
Description:
Retention: Evaluations, Standards and Planning Unit copy: 5 years. MHMR Cost Accounting Office copy: 3 years or until no longer needed for audit purposes. Consortium copy: 3 years or until no longer needed for reference.
Description:
Retention: 2 years after license terminated
Description:
Retention: Files for years ending in 0: Permanent. All other files: 4 years.
Description:
Retention: 4 years
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