Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Human Services, Department of

Total entries: 329   (Listed alphabetically by title)


1978-0307 | Publications Control and Processing Files

Description:  Documents relating to control of publications work in progress.

Retention:  1 year

Vital Record:  FALSE


0000-0050 | Quality Control Review Files

Description:  Validation of County action in determining recipient eligibility as required by Federal Regulation

Retention:  5 years

Vital Record:  FALSE


1973-0130 | Rabies History Case Records

Description:  Determinations of the necessity of treatment for possible rabid victims.

Retention:  5 years

Vital Record:  FALSE


1976-0004A | Random Moment Sample Study Files

Description:  Conducting and coordinating studies for cost allocation for Federal reimbursement of funds for salary and travel of personnel who work in County Departments of Family and Children Services and support staff in the State Department of Human Resources.

Retention:  4 years

Vital Record:  FALSE


1978-0302 | Records Information Release Files

Description:  Specific instances of furnishing, denying, or granting access to information from State records.

Retention:  Place release in corresponding Patient Medical Record Case File

Vital Record:  FALSE


1978-0301 | Records Management Survey Files

Description:  Visits and surveys conducted to provide advice and assistance, or to evaluate the effectiveness of records management operations and programs.

Retention:  1 year or until another survey is made

Vital Record:  FALSE


1978-0303 | Records Retention Schedule Files

Description:  Communications with the State Records Management Division concerning authority for disposition of specific files, and special studies of specific files for the purpose of establishing or revising disposition schedules.

Retention:  2 years

Vital Record:  FALSE


1973-0296 | Recreational Areas Plans and Specifications Files (Completed)

Description: 

Retention:  5 years

Vital Record:  FALSE


1973-0297 | Recreational Areas Plans and Specifications Files (Inactive)

Description: 

Retention:  1 year after decision to not implement proposal

Vital Record:  FALSE


1973-0280 | Regional Youth Development Center Daily Population Files

Description:  The daily population including name, sex, race, and vital information of the Regional Y.D.C.'s.

Retention:  1 year

Vital Record:  FALSE


1977-0471 | Regional Youth Development Center Licensing Files (Facility License Terminated)

Description: 

Retention:  See original retention documentation for instructions

Vital Record:  FALSE


1977-0471 | Regional Youth Development Center Licensing Files (Active Files)

Description: 

Retention:  Years ending in 3: Permanent. All other years: 3 years.

Vital Record:  FALSE


1973-0361 | Regional Youth Development Center Monthly Population Files

Description:  The number of juveniles served by the center for the month.

Retention:  3 years

Vital Record:  FALSE


1994-0021 | Rental Car and Petroleum Credit Card Application Information Files

Description:  Documents relating to requesting and monitoring issuance of rental car and petroleum credit cards.

Retention:  Material Management Section: 5 years. Other offices: Retain until no longer needed for audit or administration.

Vital Record:  FALSE


0000-0198 | Report of Service Contact File

Description:  A report of recipients served by the Division of Family and Children Services.

Retention:  1 month

Vital Record:  FALSE


1978-0015 | Review of Plans and Specifications for Public Schools Files

Description: 

Retention:  15 years

Vital Record:  FALSE


1973-0208A | Routine Serology Test Report File

Description: 

Retention:  2 years

Vital Record:  FALSE


0427-0026 | Scoliosis School Screening Records

Description:  All health records pertaining to scoliosis screenings

Retention:  6 years from date of original screening

Vital Record:  FALSE


1977-0170 | Semi-Monthly Salary Report File (Semi-Monthly Salary Totals-PACs-1047)

Description:  Maintaining semi-monthly payroll listings.

Retention:  Retain until receipt of updated printout.

Vital Record:  FALSE


1977-0219 | SEOO (State Economic Opportunity Office) Energy Program Files

Description: 

Retention:  5 years

Vital Record:  FALSE


1976-0170 | SEOO (State Equal Opportunity Office) Application for Community Action Program Files

Description:  The review of applications for Community Action Programs by the State Equal Opportunity Office.

Retention:  Initial grant application and program progress reviews: Permanent. Other files: 5 years.

Vital Record:  FALSE


0427-0025 | Single-Encounter Health Records

Description:  Health records pertaining to one-time service encounters.

Retention:  5 years from date of service

Vital Record:  FALSE


1977-0171 | Social Security Tabulation Report By Fund File

Description:  Maintaining a listing of contributions made by Departmental divisions to the Social Security Trust Fund.

Retention:  1 year

Vital Record:  FALSE


1976-0174A | Special Administrative Services Director’s Subject Files

Description:  All areas of interest and responsibility of the Director of Special Administrative Services.

Retention:  7 years

Vital Record:  FALSE


1973-0401 | Special Milk Program Reimbursement Files

Description:  The reimbursement of Federal Funds for the purchase of milk at the YDC and RYDC's.

Retention:  3 years or until state audit is completed, whichever is longer

Vital Record:  FALSE


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