Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Human Services, Department of

Total entries: 329   (Listed alphabetically by title)


1973-0385 | Special Projects Juvenile Offender Case Files

Description:  The care and supervision of juveniles in lieu of institutionalization. The Special Projects include Day Centers, Community Treatment Centers, and Group Homes.

Retention:  Retain until the end of the year in which the child reaches majority.

Vital Record:  FALSE


0000-0301 | State Audit of County Expenditure File

Description:  The control and auditing of expenditures to determine the eligibility of counties to receive public assistance funds.

Retention:  5 years

Vital Record:  FALSE


1976-0150A | State Health Planning and Development (SHPDA) Director’s Subject Files

Description:  All areas of responsibility and interest of the Director of the Comprehensive Health Planning Unit.

Retention:  Permanent

Vital Record:  FALSE


1973-0223 | State Laboratory Licensure File

Description: 

Retention:  Retain until the end of the calendar year in which the license is terminated

Vital Record:  FALSE


0000-0071 | State, Institution, and County Miscellaneous Files (Personnel)

Description: 

Retention:  7 years

Vital Record:  FALSE


1973-0479 | Stop Payment Files

Description: 

Retention:  3 years or until resolution of audit, whichever is longer

Vital Record:  FALSE


1975-0274 | Stroke and Heart Attack Prevention Administrative Control Files

Description:  Maintenance of administrative control records for the Stroke and Heart Attack Prevention Program.

Retention:  Adult Health Unit: Permanent. Other offices: Retain for useful life.

Vital Record:  FALSE


1975-0275 | Stroke and Heart Attack Prevention Client Case Files

Description:  Maintenance of a medical file on each client participating in the screening and detection program for stroke and heart attack risk factors.

Retention:  5 years after client becomes inactive or 1 year after client is deceased.

Vital Record:  FALSE


1978-0299A | Telecommunication Customer Invoice/Network Usage Detail File

Description:  Providing detail invoicing and network usage for telecommunication services.

Retention:  All DHR Offices (record copy): 5 years. IT section: 6 months.

Vital Record:  FALSE


1994-0022 | Telecommunications Work Order Files

Description:  Documents relating to requesting additions, changes and deletions of telecommunication systems, equipment and related services.

Retention:  Facilities Support Section: 5 years. Other offices: Retain until no longer needed for audit or administration.

Vital Record:  FALSE


1994-0023 | Telephone Credit Card File

Description:  Documents relating to requesting cancellation or new telephone credit cards.

Retention:  Facilities Support Section: 5 years. Other offices: Retain until no longer needed for audit or administration.

Vital Record:  FALSE


1973-0281 | Thirty Day Population Notification Files

Description:  The notification of the State Office that a juvenile has been held in a Regional Youth Development Center for thirty (30) days or longer.

Retention:  1 month

Vital Record:  FALSE


1975-0087 | Tie-Line Social Services Index Files

Description:  The compilation of an index of all social services available within the State.

Retention:  Microfiche Original: 1 year. Magnetic Tape: Held permanently by DOAS. Other files: Retain until superseded.

Vital Record:  FALSE


1976-0238 | Title VI Civil Rights Grievance Case Files

Description:  Investigating complaints charging discrimination with respect to services available to eligible Georgia citizens. (Civil Rights Act, 1964)

Retention:  5 years after final disposition of charge or action.

Vital Record:  FALSE


1980-0302 | Title XX (Title 20) Monitoring Files

Description:  monitoring service programs, provided by Title XX contracted agencies, to assure that Federal requirements are met.

Retention:  3 years

Vital Record:  FALSE


1980-0296 | Title XX (Title 20) Quality Control Files

Description:  Reviewing and evaluating Title XX Programs State-wide for assuring that each program is operated according to all applicable laws and regulations.

Retention:  3 years

Vital Record:  FALSE


1978-0128 | Title XX (Title 20) Quality Control/Monitoring Files

Description:  Monitoring and evaluating the service programs provided by the County Departments of Family and Children Services to assure that Federal Requirements are met.

Retention:  3 years

Vital Record:  FALSE


1974-0343A | Title XX Social Servicese Information Report Files

Description:  Maintaining documentation of services provided to clients receiving assistance in DHR Social Services programs.

Retention:  2 years

Vital Record:  FALSE


1973-0291 | Tourist Accomodation Permit File

Description: 

Retention:  5 years

Vital Record:  FALSE


1973-0291A | Tourist Accomodation Permit File

Description:  The issuance of permits governing the sanitational facilities in tourist accommodation (hotels, motels, etc.) in the State of Georgia, signifying compliance with the Rules and Regulations of the Ga. Dept. of Human Resources adopted pursuant to the Georgia Health code, Chapter 88-11, Georgia Laws 1964, p. 449, et seg..

Retention:  20 years

Vital Record:  FALSE


1973-0292 | Tourist Accomodation Permits, Consolidated Listing (Computer printout)

Description: 

Retention:  Permanent

Vital Record:  FALSE


1973-0293 | Tourist Accomodation Permits, Consolidated Listing (Computer tape)

Description: 

Retention:  Retain for useful life

Vital Record:  FALSE


1983-0872 | Transacted ATP Card File (Authorization to Participate in the Georgia Food Stamp Program)

Description:  Authorizing participation in the Georgia Food Stamp Program.

Retention:  Paper: 1 year after film verification. Microfilm security copy: 5 years after verification. Microfilm duplicate: Retain for useful life.

Vital Record:  FALSE


0427-0020 | Tuberculosis Records (Cases/Treatment)

Description:  All documents relating to health services provided to tuberculosis patients; cases includes those clients with active TB infection and/or with latent TB infection (LTBI) and an abnormal chest X-ray

Retention:  21 years from date of last service

Vital Record:  FALSE


0427-0020 | Tuberculosis Records (Negative X-rays)

Description: 

Retention:  10 years from end of calendar year in which X-ray was taken

Vital Record:  FALSE


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