Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Human Services, Department of

Total entries: 329   (Listed alphabetically by title)


0427-0020 | Tuberculosis Records (Positive X-rays)

Description: 

Retention:  10 years from end of calendar year in which X-ray was taken

Vital Record:  FALSE


0427-0020 | Tuberculosis Records (Prophylaxis/Prevention)

Description:  All documents relating to health services provided to tuberculosis clients; prophylaxis includes those clients with LTBI and a normal chest X-ray

Retention:  21 years from date of last service

Vital Record:  FALSE


1977-0214A | Tuberculosis Suspect Files (Basic TB Service Record)

Description: 

Retention:  Negative: 3 years. Positive: 7 years.

Vital Record:  FALSE


1977-0214A | Tuberculosis Suspect Files (Interstate Reciprocal Notication of Disease)

Description: 

Retention:  3 years.

Vital Record:  FALSE


1977-0214A | Tuberculosis Suspect Files (TB Culture Identification)

Description: 

Retention:  Negative: 3 years. Positive: Place in TB Case File.

Vital Record:  FALSE


1977-0214A | Tuberculosis Suspect Files (Weekly Laboratory Infectious Agent Report)

Description: 

Retention:  Retain for useful life

Vital Record:  FALSE


1973-0210 | Tuberculosis Test Report File

Description: 

Retention:  2 years

Vital Record:  FALSE


1982-0067 | Unemployment Insurance Wage and Tax Quarterly Reports

Description:  Recording wages paid to employees and taxes due for unemployment insurance.

Retention:  4 years

Vital Record:  FALSE


1973-0362 | Urban Detention Centers Monthly Reports

Description:  The number of juveniles served by Urban Detention Center (not State administered).

Retention:  1 year

Vital Record:  FALSE


1994-0024 | Vehicle Costs and Use Report

Description:  Documents relating to monitoring the use of vehicles.

Retention:  Material Management Section: 5 years. Other offices: Retain until no longer needed for audit or administration.

Vital Record:  FALSE


1994-0029 | Vehicle History Files

Description: 

Retention:  Material Management Section: 5 years. Other offices: Retain until no longer needed for audit or administration.

Vital Record:  FALSE


1973-0216 | Virology Test Report File

Description: 

Retention:  2 years

Vital Record:  FALSE


1973-0216A | Virology Test Report File

Description: 

Retention:  Paper record: 2 years; Floppy disk: retain for useful life

Vital Record:  FALSE


1973-0142 | Vocational Rehabilitation Case Service Record File

Description:  Case histories in vocational rehabilitation.

Retention:  3 years

Vital Record:  FALSE


1975-0276 | Vocational Rehabilitation Client Cost Evaluation Files

Description:  Maintaining financial and statistical records for all clients in the Vocational Rehabilitation Program.

Retention:  3 years or until resolution of audit, whichever is longer

Legal Citation:  45 CFR, Part 74, Subpart D

Vital Record:  FALSE


1975-0248A | Vocational Rehabilitation Client Reference Card Files

Description:  Maintaining a client reference index card on each client serviced by the program.

Retention:  Division Office Copy: Retain to end of Fiscal Year. District Office Copy: 3 years after case becomes inactive. Counselor's Copy: 3 years after case becomes inactive.

Vital Record:  FALSE


0000-0308 | Vocational Rehabilitation Federal Grant Project Files

Description:  Projects for Vocational Rehabilitation services which receive grants from the Federal government. These grants are for the rehabilitation of people who, because of some defect, physical or mental, are unable to gain meaningful employment.

Retention:  Permanent

Vital Record:  FALSE


1982-0004 | Voided ATP Card (Authorization to Participate in the Georgia Food Stamp Program)

Description:  Authorizing residents of Georgia to participate in the State Food Program.

Retention:  1 month

Vital Record:  FALSE


1979-0120 | Volunteers in Service to America (VISTA) Project Files

Description:  Maintaining records of projects served by persons known as Vista Volunteers.

Retention:  Permanent

Vital Record:  FALSE


1973-0289 | Water Impoundment Application File

Description: 

Retention:  Permanent

Vital Record:  FALSE


1973-0286A | Water Impoundment Permit File

Description:  The issuance of permits governing the impoundment of water in the State of Georgia, signifying compliance on date of issue with the Rules and Regulations of Ga. Dept. of Human Resources governing Mosquito Control and other measures on impounded waters.

Retention:  5 years

Vital Record:  FALSE


1973-0287 | Water Impoundment Permits, Consolidated Listing (Computer printout)

Description: 

Retention:  Permanent

Vital Record:  FALSE


1973-0288 | Water Impoundment Permits, Consolidated Listing (Computer tape)

Description: 

Retention:  Retain for useful life

Vital Record:  FALSE


1973-0290 | Watershed Impoundment File

Description: 

Retention:  Permanent

Vital Record:  FALSE


1978-0232A | WIC (Women, Infants, and Children) Program Participation and Financial Reports

Description:  Reviewing and certifying the accuracy of Program participation and financial reports prepared by district offices and local health clinics, and to compiling and submitting required State reports to the Food and Nutrition Service; U.S. Department of Agriculture.

Retention:  4 years

Legal Citation:  7 CFR Ch. II, Section 246.25

Vital Record:  FALSE


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