Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Georgia Government Transparency & Campaign Finance (Ethics Commission)

Total entries: 18   (Listed alphabetically by title)


0304-001 | Agency Schedule

Description: 

Retention: 

Vital Record:  FALSE


0304-0013 | Agenda of Matters Acted Upon

Description:  Agenda of Ethics Commission meetings.

Retention:  5 years after date of agenda document

Vital Record:  FALSE


0304-0014 | Campaign Disclosure Report File (State, County, & Municipal)

Description:  Reports of campaign contributions received by candidates, campaign committees, political action committees, and recall of public officers

Retention:  8 years

Vital Record:  FALSE


0304-0010 | Case Docket Information

Description:  Records containing previous case numbers, date opened, date closed, and decision of case.

Retention:  Permanent

Vital Record:  FALSE


0304-0009 | Commission Rules

Description:  Formal direction provided by the Commission.

Retention:  Permanent

Vital Record:  FALSE


0304-0007 | Defective Complaints

Description:  A complaint rejected due to an error in complaint; no case opened on such complaints.

Retention:  3 years

Vital Record:  FALSE


0304-0016 | Federal Campaign Disclosure Reports (Candidates & Committees)

Description:  Documents relating to the filing of statements and financial disclosure reports in connection with campaign of any candidate seeking election to Federal Offices

Retention:  11 years

Legal Citation:  11 CFR 108 (2 years); 2 USC 439(b)(2) (2 years)

Vital Record:  FALSE


0304-0004 | Filing Officer Statements

Description:  Forms filed as required by the Georgia Ethics and Government Act, OCGA 21-5-36.

Retention:  5 years

Vital Record:  FALSE


0304-0005 | Form Letters

Description:  Forms used for mass mailings.

Retention:  Retain for useful life

Vital Record:  FALSE


0304-0002 | Lobbyist Registrations

Description:  Forms filed as required by the Georgia Ethics and Government Act, OCGA 21-5-71.

Retention:  5 years

Vital Record:  FALSE


0304-0001 | Lobbyist Reports

Description:  Forms filed as required by the Georgia Ethics and Government Act, OCGA 21-5-71.

Retention:  5 years

Vital Record:  FALSE


0304-0003 | Lobbyist Terminations

Description:  Forms filed as required by the Georgia Ethics and Government Act, OCGA 21-5-71.

Retention:  5 years

Vital Record:  FALSE


0304-0012 | Meeting Minutes

Description:  Minutes of Ethics Commission meetings.

Retention:  Permanent

Vital Record:  FALSE


0304-0018 | Registers of Lobbyists

Description:  Formally registering lobbyist

Retention:  1 year

Vital Record:  FALSE


0304-0011 | Remittance Forms for Checks

Description:  Summary of checks received for late filing fees and civil penalties

Retention:  5 years or one audit period

Vital Record:  FALSE


0304-0017 | State Business Transaction Disclosure Report

Description:  Yearly statements of business conducted with the State of Georgia by appointed elected state officials, state employees, and their families

Retention:  4 years

Vital Record:  FALSE


0304-0008 | Technical Defect Complaints

Description:  Complaints that involve only technical defects; no case opened on such complaints.

Retention:  3 years

Vital Record:  FALSE


0304-0006 | Vendor Disclosure Forms

Description:  Forms filed as required by the Georgia Ethics and Government Act, OCGA 45-1-6.

Retention:  5 years

Vital Record:  FALSE


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