Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Behavioral Health and Developmental Disabilities, Department of

Total entries: 221   (Listed alphabetically by title)


1973-0514 | Accident Case Files

Description: 

Retention:  3 years

Vital Record:  FALSE


1973-0513 | Accident Experience Files

Description: 

Retention:  5 years

Vital Record:  FALSE


1986-0019 | Alcohol and Drug Abuse Direct Client Services Ticket File (Official Copy)

Description:  Documents relating to recording the charge and payment for providing drug abuse client services.

Retention:  3 years

Vital Record:  FALSE


1986-0019 | Alcohol and Drug Abuse Direct Client Services Ticket File (Reference Copy)

Description:  Recording the charge and payment for providing drug abuse client services.

Retention:  Cut off file at end of each fiscal year, then destroy

Vital Record:  FALSE


1974-0421 | Alcohol and Narcotic Control Files

Description: 

Retention:  10 years

Vital Record:  FALSE


1982-0224 | Alcoholism and Drug Abuse Patient Test Report Files (Analysis Report Forms 1250, 1251, 1252, 1253, a

Description:  Results of laboratory tests conducted to determine the presence or absence of a variety of abuse drugs such as opiates, alkaloids, barbiturates, amphetamines, and hypnotics in human body fluids of patients who voluntary participate in programs intended to terminate the use of abusive drugs.

Retention:  3 years

Vital Record:  FALSE


1978-0317 | Appeal and Grievance Case Files (VOID?)

Description: 

Retention:  36 years after case or appeal is finalized

Vital Record:  FALSE


1978-0311 | Applicant Roster Files

Description: 

Retention:  Retain for useful life

Vital Record:  FALSE


1982-0383 | Atlanta Center for Independent Living Director’s Subject Files (Reports of Performance to Vocational

Description:  Developing and administering the Atlanta Center For Independent Living Program.

Retention:  Permanent

Vital Record:  FALSE


1982-0225 | Atlanta Center for Independent Living Inactive Participant File (All years except years ending in 1

Description:  Maintaining records of participants in the ACIL Program and recording their progress and development toward achieving an independent living environment.

Retention:  5 years after participant becomes inactive

Vital Record:  FALSE


1973-0507 | Award Publicity Files

Description: 

Retention:  3 years

Vital Record:  FALSE


1974-0427 | Birth Register File

Description: 

Retention:  Permanent

Vital Record:  FALSE


1974-0420 | Blood Donation Files

Description: 

Retention:  10 years

Vital Record:  FALSE


1982-0607 | Business Enterprise Counselor Weekly Activity Report File

Description:  Maintaining a record of the weekly activities of business enterprise counselors.

Retention:  3 years

Vital Record:  FALSE


1974-0441 | Clinical and Pathological Laboratory Files

Description: 

Retention:  5 years

Vital Record:  FALSE


1980-0403 | Community Facilities Client Record Files

Description:  Maintaining clients records in Community Facilities serving the mentally retarded individual.

Retention:  10 years after individual dies or becomes ineligible for service or file is closed

Vital Record:  FALSE


1976-0277 | Community Mental Health Center Grant Operations Files

Description:  Documents relating to applying for a federal grant to operate a Mental Health and Mental Retardation Center within the State of Georgia.

Retention:  5 years

Vital Record:  FALSE


1978-0306 | Copyright Authorization Files

Description: 

Retention:  10 years

Vital Record:  FALSE


1979-0244 | Cost of Care/Balance Due Adjustment and Receipt Correction Forms (All files except for Medicare-Medi

Description: 

Retention:  3 years

Vital Record:  FALSE


1979-0244 | Cost of Care/Balance Due Adjustment and Receipt Correction Forms (Files for Medicare-Medicaid Client

Description: 

Retention:  3 years

Vital Record:  FALSE


1976-0243 | Court Commitment Client/Patient Information Files

Description:  Maintaining information in order to reflect Division action for clients committed to DHR Division of Mental Health & Mental Retardation through the courts.

Retention:  1 year after case is closed or determined to be inactive

Vital Record:  FALSE


1980-0327 | Crippled Children Supplemental Security Income (SSI) Disabled Children’s Program Files (Original Cop

Description:  Processing applications for services through the Supplemental Income Disabled Children's Program.

Retention:  Retain in accordance with schedule 1973-0495

Vital Record:  FALSE


1974-0426 | Death Register File

Description: 

Retention:  Permanent

Vital Record:  FALSE


1974-0453 | Dental Reporting Files

Description: 

Retention:  1 year

Vital Record:  FALSE


1974-0454 | Dental Worksheet and Tabulation Files

Description: 

Retention:  3 months

Vital Record:  FALSE


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