Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Jekyll Island Authority

Total entries: 73   (Listed alphabetically by title)


0910-07-001 | Adoption and Membership Records

Description:  Records documenting the purchase or renewal of adoptions and memberships at the Turtle Center. This series may include but is not limited to: Adopt-a-Sea-Turtle, Nest-Trackers, and Center Memberships.

Retention:  Retain in office.

Updated:  October 20, 2016


0910-02-001 | Alcoholic/Malt Beverage Licenses

Description:  Records document the applications to sell beer or wine on the island.

Retention:  7 years

Updated:  October 20, 2016


0910-05-001B | Ambulance Trip Reports - Adults

Description:  Record of patient vital statistics from the point at which the ambulance picks the individual up to the hospital.

Retention:  5 years

Updated:  October 20, 2016


0910-05-001A | Ambulance Trip Reports - Minors

Description:  Record of patient vital statistics from the point at which the ambulance picks the individual up to the hospital.

Retention:  5 years after reaching the age of 18

Updated:  October 20, 2016


0910-07-010 | AmeriCorps

Description:  Records pertaining to the AmeriCorps GSTC program. This series may include but is not limited to: member files, performance measurement data and reporting requirements, grant award, fiscal reimbursements, and any grant adjustments.

Retention:  5 years following completion of grant.

Updated:  October 20, 2016


0910-07-002 | Animal Intake Forms, Logs, and Reports

Description:  This series documents the intake of animals into the hospital. This series may include but is not limited to: Drop off forms and Stranding forms.

Retention:  Permanent

Updated:  October 20, 2016


0910-03-001 | Appraisal Records

Description:  This series documents monetary value appraisals of institutional artifacts, objects, and collections.

Retention:  Permanent

Updated:  October 20, 2016


0910-02-002 | Authorizations to Conduct Business

Description:  Records documenting the granting of business privileges on the island; to be used when applying for a business license.

Retention:  2 years

Updated:  October 20, 2016


0910-02-003 | Bicycle Rental Licenses

Description:  Records documenting the application and approval to rent bicycles on the island.

Retention:  2 years

Updated:  October 20, 2016


0910-03-003 | Collections and Artifact Acquisition, Deaccession, Exchange and Loan Records

Description:  This series documents the acquisition, accession, use, preservation, storage, transfer, and disposition of artifacts and collections. This series may include but is not limited to: acquisitions/accession log, cataloging worksheets; deed of gift; object file cards; subject file cards; numerical file cards; wildlife collecting permits; guns and weapons registration forms; condition/conservation records; reformatting logs; photographs; donor correspondence; descriptions of property; inventory lists; incoming loan agreements; background data about the collections and/or persons associated with the collections; receipt of collections documentation; donor agreements; purchasing data; preliminary descriptive inventory files; public records; declaration of charitable gifts forms; copyright; citation information; and permission to publish or reproduce images forms.

Retention:  Permanent

Updated:  October 20, 2016


0910-03-004 | Conservation and Repair Records

Description:  This series documents the conservation and repair of materials. This series may include but is not limited to: bookbinding records, artifact repair records, and treatment logs.

Retention:  Retain in office.

Updated:  October 20, 2016


0910-01-003A | Conservation Outreach - Interpretation Plan

Description:  This series documents the digital, documentary, and environmental interpretation programs and materials on Jekyll Island.

Retention:  Permanent

Updated:  October 20, 2016


0910-01-003B | Conservation Outreach Records (excluding Interpretation Plan)

Description:  This series documents the digital, documentary, and environmental interpretation programs and materials on Jekyll Island.

Retention:  5 years after the completion of the program.

Updated:  October 20, 2016


0910-06-001 | Discharge Monitoring Records

Description:  This series contains reports summarizing treatment of wastewater in the sewer systems on Jekyll Island.

Retention:  5 years

Updated:  October 20, 2016


0910-06-002 | Drainage and Flood Problem Records

Description:  This series documents the monitoring and the resolution of drainage and flood problems on Jekyll Island.

Retention:  10 years

Updated:  October 20, 2016


0910-07-003 | Education Animal Husbandry Records

Description:  Record logs documenting the daily husbandry and program use of animals in the Georgia Sea Turtle Center Education Animal Collection.

Retention:  3 years after of date of last entry.

Updated:  October 20, 2016


0910-07-004A | Education Curriculum and Programs Evaluations - Strategic Plan

Description:  Records documenting education programs that follow the Turtle Center Mission. This series may include but is not limited to: Camps, Daily Programs, Program Evaluations, School Field Trips, and Scout Programs.

Retention:  Permanent

Updated:  October 20, 2016


0910-07-004B | Education Curriculum and Programs Evaluations (excluding Strategic Plan)

Description:  Records documenting education programs that follow the Turtle Center Mission. This series may include but is not limited to: Camps, Daily Programs, Program Evaluations, School Field Trips, and Scout Programs.

Retention:  5 years after the completion of the program.

Updated:  October 20, 2016


0910-03-002 | Environmental Monitoring Reports

Description:  This series documents the environmental conditions in the archival and museum facilities and may include hygrothermograph charts and reports documenting the humidity and temperature.

Retention:  10 years

Updated:  October 20, 2016


0910-01-004A | Environmental Research - Database

Description:  This series includes data (both raw & spatial), the analysis and reports of said data; research regarding the habitat, plants, wildlife, & physical island itself.

Retention:  Permanent

Updated:  October 20, 2016


0910-01-004B | Environmental Research - Paper and Field Notes

Description:  This series includes data (both raw & spatial), the analysis and reports of said data; research regarding the habitat, plants, wildlife, & physical island itself.

Retention:  3 years after verified and entered.

Updated:  October 20, 2016


910-03-005A and 910-03-005B | Exhibit Records

Description:  This series documents the display and use of artifacts and materials held by the collection units or display created by the units. This series may include but is not limited to: research materials concerning the cultural environmental setting surrounding the artifacts; biographies; lists of artifacts or items considered for inclusion; drafts of exhibit descriptions or scripts; publicity or advertisements for exhibits; artifact labels; photographs of exhibits; exhibit renderings and layout diagrams; exhibit scheduling and transportation information; evaluation forms; condition forms; and exhibit assembly and presentation instructions.

Retention:  (910-03-005A) Exhibit descriptions or scripts, exhibit renderings and layout diagrams, photographs of exhibits, lists of artifacts included, and publicity or advertisements for the exhibits: Permanent; (910-03-005B) All other records: Useful life.

Updated:  October 20, 2016


0910-05-002 | False Alarm Reports

Description:  Reports of public safety officer response to a false alarm or prank call.

Retention:  3 years

Updated:  October 20, 2016


0910-03-006 | Finding Aids (Indexes) or Tracking Systems

Description:  This record consists of indexes, lists, registers, and other finding aids used to provide access to records.

Retention:  Until superseded.

Updated:  October 20, 2016


0910-05-003 | Fire Hydrant Inspection Reports

Description:  Records documenting the installation and maintenance of fire hydrants.

Retention:  5 years

Updated:  October 20, 2016


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