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Juvenile Justice, Department of [ Total entries: 31 ]
Description: Central file of all youth who have been committed to the custody of the department.
Retention: Retain until youth reaches age 23
Vital Record: FALSE
Description: Lists of students in each class.
Retention: 5 years
Vital Record: FALSE
Description: Documents relating to the care and supervision of juveniles by court service workers in community-based programs in lieu of institutionalization.
Retention: Retain until youth reaches age 23.
Vital Record: FALSE
Description: Records documenting staterequired standardized student testing programs.
Retention: Summaries: 10 years; Results: 4 years
Vital Record: FALSE
Description: Handbook documenting the content, objectives, and evaluation criteria for all school courses.
Retention: Permanent. Retain 1 copy.
Vital Record: FALSE
Description:
Retention: 1 year
Vital Record: FALSE
Description:
Retention: 3 years after date of last entry
Vital Record: FALSE
Description: Reports of individual test scores and average course grades.
Retention: 5 years
Vital Record: FALSE
Description: Lists of graduates.
Retention: Permanent
Vital Record: FALSE
Description:
Retention: Retain until youth reaches age 23
Vital Record: FALSE
Description: Case files of youth who are being evaluated for early termination, release, or extension of sentence.
Retention: Retain until youth reaches age 23
Vital Record: FALSE
Description: Reports from regional youth development councils (RYDCs), youth development councils (YDCs), and community based programs.
Retention: 1 month
Vital Record: FALSE
Description: Records documenting an individual's stay with an RYDC facility. Includes juvenile complaint forms, certificates of discharge, court petitions, orders for detention and related records.
Retention: Retain until youth reaches age 23.
Vital Record: FALSE
Description: Records documenting requests from former students for copies of their records.
Retention: 1 year
Vital Record: FALSE
Description: Medical records for youth under the care of the department.
Retention: Retain until youth reaches age 27
Vital Record: FALSE
Description: Individual student admissions and related records (does not include the academic transcript).
Retention: Retain until youth reaches age 23
Legal Citation: O.C.G.A. 20-2-720
Vital Record: FALSE
Description: Individual student records for the special ed program.
Retention: Permanent.
Legal Citation: 34 CFR 300.573
Vital Record: FALSE
Description: Records documenting the activities and initiatives sponsored.
Retention: 3 years
Vital Record: FALSE
Description: Records documenting attendance of required hours of study for students.
Retention: 5 years
Legal Citation: O.C.G.A. 20-2-697
Vital Record: FALSE
Description: Appointments to the school board which has oversight of the school system.
Retention: Permanent (as of 1/1/2001)
Vital Record: FALSE
Description: Records, such as student evaluations, created by the school system psychologist or psychometrist.
Retention: 5 years
Vital Record: FALSE
Description: Core documentation of admission criteria and program requirements.
Retention: Permanent (as of 1/1/2001)
Vital Record: FALSE
Description: Includes special incident reports, databases, and records of field and central office investigations including video and photographic documentation.
Retention: 10 years after completion of investigation
Vital Record: FALSE
Description: Records documenting state required standardized student testing programs.
Retention: 4 years
Vital Record: FALSE
Description: Records supporting the identification and recommended modifications in student behavior.
Retention: 2 years
Vital Record: FALSE
Description: Documentation of all planning activities and schedules for contract teachers.
Retention: 1 year
Vital Record: FALSE
Description: Handbooks explaining school operating procedures.
Retention: Permanent. Retain 1 copy.
Vital Record: FALSE
Description: Recommendations for the selection and purchase of textbooks.
Retention: 7 years
Vital Record: FALSE
Description: Contracts and orders for approved course texts.
Retention: 3 years
Vital Record: FALSE
Description: Documentation of day-to-day operation of program,including applications for admission, teacher assignments, correspondence, reports, and student papers.
Retention: 4 years
Vital Record: FALSE
Description: Documents relating to education provided the youths of GA; includes admission sheet, special education due process info, tracking sheet for academic modules, student class schedule, copy of withdrawal form, and related records
Retention: 3 years after discharge (age of 18)
Legal Citation: OCGA 20-2-151; 20-2-152; 40-2-140;20-2-141
Vital Record: FALSE
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
