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Vocational Rehabilitation Agency [ Total entries: 36 ]
Description: Documents adverse actions taken against a Business Enterprise Program client. Administrative requests and reviews are recorded on a "BEP Request for Administrative form" which records the action taken, nature of the appeal, policy appealed, and remedy requested. Reviews are conducted by the Director of BEP or a designee.
Retention: Whereby operational policy is impacted: Life of Program; Where operational policy is not impacted: 5 years.
Updated: April 05, 2017
Description: Agreement of Operations that are signed for each blind vendor for each location they have worked whether permanent, provisional, or temporary.
Retention: 7 years after contract expiration
Updated: October 20, 2016
Description: Notate findings of audit of individual sections.
Retention: 5 years or two successive audits, whichever is longer.
Updated: October 20, 2016
Description: All reports verifying scales, weights, calipers, and tachometers are calibrated assuring accurate reporting of production and payroll.
Retention: 1 year
Updated: October 20, 2016
Description: This records series documents Client Case Files, which are created from VR's system "7/GRACI" or 3rd party entities such as schools, counselors, or meetings and includes the following types of files: VR applications, VR work plans, case notes, medical records, IEPs (Individual Education Plans that are generated for students with disabilities in K to 12th grade education programs), psychologicals, CSC reports; progress evaluations reports, CSC incident reports, Clients' month reports Tuberculosis records, Vocational Evaluations, Evals pertaining to disabilities, Functional Capacity Assessment, Roosevelt Warm Springs information, Discovery, Discovery Week at Roosevelt Warm Springs, SS Card, Birth Certificate etc.
Retention: 10 years
Updated: October 20, 2016
Description: GVRA Client Files involved in an audit, active investigation, or litigation in which GVRA or GVRA employee is named a party.
Retention: 20 years
Updated: October 20, 2016
Description: Consultative physician file records on doctors who do consultative examinations for DAS.
Retention: 3 years
Updated: October 20, 2016
Description: This series records the evaluation of vendors to ensure raw materials and services meet our specifications.
Retention: 7 years
Updated: October 20, 2016
Description: Tracks time and reason equipment is not running. Used to evaluate need to replace equipment.
Retention: 1 year
Updated: October 20, 2016
Description: This series documents the purchase, use, or disposal of office equipment, furniture, or supplies.
Retention: 5 years or destroy after final resolution of Federal Audit and Cost Effectiveness Measurement System (CEMS) Compliance Review, whichever is longer.
Updated: October 20, 2016
Description: GVRA Client Files where case was closed unsuccessfully in an extended employment outcome.
Retention: 2 years after the last requested/required review
Updated: October 20, 2016
Description: This series documents building, roadside, or Welcome Center information; where grantor is identified certain business information and point of contact are kept; maintained by facility number.
Retention: Life of Location
Updated: October 20, 2016
Description: This series contains information whereby the grantor gives permission to install and maintain vending equipment on their property.
Retention: Until termination of permit
Updated: October 20, 2016
Description: Stipulated fees that the DDS is authorized to pay for services performed by a physician.
Retention: 5 years or destroy after final resolution of Federal Audit and Cost Effectiveness Measurement System (CEMS) Compliance Review, whichever is longer.
Updated: October 20, 2016
Description: GVRA Client Files where ineligibility determinations have been made.
Retention: 20 years
Updated: October 20, 2016
Description: Analysis of each job and the potential hazards on each position as part of the employee education.
Retention: Life of employee file
Updated: October 20, 2016
Description: Documents the tracking of raw materials and operations for identifications of packaging, production, and storage protection.
Retention: 3 years
Updated: October 20, 2016
Description: Military Contracts bid/negotiated by teaming partner for location. This is for federal records only. The military is the main retention entity. Georgia Business Enterprise maintains contract until terminated with the military.
Retention: 7 years after contract expiration
Updated: October 20, 2016
Description: These files contain records of communications, transportation, custodial, or other services such as installation or repair of phones, maintenance of heating, lighting, cooling, or electrical systems.
Retention: 5 years
Updated: October 20, 2016
Description: Operator and machine information used to track lots which flow through the production process with product.
Retention: Life of product
Updated: October 20, 2016
Description: These files contain the SF-1194 Authorization Signature Cards. These contain the signatures of State agency personnel authorized to sign payment vouchers and similar records.
Retention: 7 years after authorization expires.
Updated: October 20, 2016
Description: All documentation establishing raw material and product conformance.
Retention: 1 year
Updated: October 20, 2016
Description: Reports documenting the Continuous Improvement Process.
Retention: 2 years
Updated: October 20, 2016
Description: Records documentation of individual work hours and production piece count.
Retention: 2 years
Updated: October 20, 2016
Description: These files contain nonmedical material retained after the case has left DAS.
Retention: Retain until claim is adjudicated.
Updated: October 20, 2016
Description: These files include highlights, cost reduction reports, routine statistical records.
Retention: 2 years
Updated: October 20, 2016
Description: This series documents employee education of safety and Human Resource topics as part of ISO9001-2008 continuing improvement guidelines.
Retention: 1 year or after audit, whichever is longer.
Updated: October 20, 2016
Description: All documentation for safety audits, summary of findings, and corrective actions.
Retention: 5 years
Updated: October 20, 2016
Description: These files contains tapes, printouts, edits, and alerts produced by the system.
Retention: 90 days
Updated: October 20, 2016
Description: GVRA Client Files where client was a Supplemental Security Income (SSI) or Social Security Disability (SSDI) recipient.
Retention: 7 years
Updated: October 20, 2016
Description: These files contain form TUS-5401, Payment Vouchers (LC) prepared to obtain Federal funds from selected commercial banks or any document generated by electronic transfer of funds).
Retention: 5 years or destroy after final resolution of Federal Audit and Cost Effectiveness Measurement System (CEMS) Compliance Review, whichever is longer.
Updated: October 20, 2016
Description: These records are generated by a State Electronic Data Processing System.
Retention: 6 months
Updated: October 20, 2016
Description: Information required by National Industries for the Blind (NIB) for compliance in the Ability One Program.
Retention: 7 years after termination
Updated: October 20, 2016
Description: Control of raw material waste.
Retention: 2 years
Updated: October 20, 2016
Description: This series documents sales, labor, petty cash, and product purchasing information.
Retention: 5 years
Updated: October 20, 2016
Description: Used to record work activities of DAS employees and forms used to transmit the data to SSA.
Retention: 3 months after the data has been transmitted.
Updated: October 20, 2016
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
