Georgia Archives

University System of Georgia

Judicial Branch Retention Schedules

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CATEGORY:  ALL   [ Total entries: 100 (showing 20 per page) ]


2010.0414 | Appeals - Magistrate Court

Description:  Documents relating to cases appealed to the superior or State Court based on a judicial decision on the magistrate Court.

Retention:  10 Years

Category:  Superior and State Court Civil,


2010.1002 | Application for Trade Name and Trade Name Index

Description:  Documents relating to registration of trade name under which an individual or company is doing business.

Retention:  Application 1 year , Book Permanently

Category:  Other,


2010.0902 | Applications for Petitions to Recall the Probate Court Judge

Description:  Records granting permission wishing to sponsor a recall drive, for petitions for the recall of the judge of the probate court.

Retention:  2 Years

Category:  Election,


2010.1201 | Applications, Bonds, and Permits for Fireworks Displays

Description:  Applications for public display or exhibition of fireworks.

Retention:  6 Years

Category:  Probate,


2010.1105 | Approved Budget Reference Files

Description:  Documents relating to the planning and controlling of the expendature of appropriated funds.

Retention:  Hold until no longer needed

Category: 


2010.1301 | Arrest and Search Warrants Files

Description: 

Retention:  10 Years

Category:  Magistrate Courts,


2010.1506 | Attorney Case Files

Description:  Records to documentation of agency attorney in advising and representing the agency

Retention:  6 Years

Category:  Prosecution,


2010.0304 | Book of Fines and Forfeiture

Description:  Books contain listings of fines and forfeitures received by the court regarding each particular offence

Retention:  10 Years or audit of Clerks last term which ever is longer

Category:  Magistrate Courts, Misdemeanor Courts, Misdemeanor Traffic, Misdemeanor Transcripts and Traffic Files and Transcripts,


2010.0903 | Calls of Recall Elections for Probate Judge

Description:  Calls for recall elections for a probate judge who also serves as election superintendent.

Retention:  9 Years

Category:  Election,


2010.0102 | Capital Offences Transcripts

Description:  Documents relating to certified verbatim records or narrative recollections of judicial proceedings

Retention:  70 Years

Category:  Felony Record Retention,


2010.0301 | Case Files

Description:  includes original papers which are culled or serve as: accession, affidavit, appearance bond, arresting officers affidavit, bail bond, cash bond, conviction , disposition, fine, indictment, judgment, motion , notice of appeal, notice of arrainment, etc.

Retention:  6 Years DUI or Serious Traffic 20 Years

Category:  Misdemeanor Transcripts and Traffic Files and Transcripts,


2010.0201 | Case Files

Description:  includes original papers which are culled or serve as: accusation, affidavit, appearance bond, arresting officers affidavit, bail bond, cash bond, conviction , disposition, fine, indictment, judgment, motion , notice of appeal, notice of arainment, etc.

Retention:  20 Years

Category:  Misdemeanor Courts, Misdemeanor Traffic,


2010.1104 | Case Files of Juveniles on probation or supervision with the Court

Description:  Documents relating to a juvenile's status on probation or supervision with the court.

Retention:  Destroy upon the juvenile reaching the age of 17 or when probation or supervision is terminated, which ever is later.

Category:  Juvenile,


2010.0804 | Certification of Bar Admission Eligibility File

Description:  Certificates of passing bar exam score and orders of judge for clerk to issue license to practice law.

Retention:  70 Years

Category:  Attorneys,


2010.0104 | Certified Felony Transcripts filed in Case Files

Description:  Documents relating to certified verbatim records or narrative recollections of judicial proceedings

Retention:  Permanent

Category:  Felony Record Retention,


2010.0205 | Certified misdemeanor Transcripts and Traffic Fines and Transcripts in Case File

Description:  Documents relating to certified verbatim records or narrative recollections of judicial proceedings

Retention:  20 Years

Category:  Misdemeanor Courts,


2010.0406 | Civil Calendars

Description:  Documents relating to the listing civil matters to be heard, dates for the hearings, and styles of each case.

Retention:  1 Year

Category:  Superior and State Court Civil,


2010.1303 | Civil Case Files

Description:  Documents relating to trying of civil cases in Magistrate Courts. Included are all pleadings, exhibits, transcripts, judgements, and related papers appropriate for inclusion in case files as required by statute or by the Uniform Rules for the Magistrate Courts. (Some courts maintain indexes to their case files and dockets. The retention of these indexes is covered in the schedule Magistrate Court Civil Dockets.) Includes affidavits for summons of dispossessory, applications for summons of foreclosure of personal property, and abandonment of automobiles or vessels.

Retention:  10 Years

Category:  Magistrate Courts,


2010.0402 | Civil Case Files

Description:  Documents relating to trying civil cases in superior courts and documenting the proceedings in those cases. Included are pleadings and judgements in civil cases, including divorce and domestic relations, complaints, summons, defensive pleadings, court orders, notices of appeal, appellate pleadings, and determinations of appellate courts.

Retention:  Permanent

Category:  Superior and State Court Civil,


2010.0401 | Civil Cases not Proceeding to Final Judgment

Description:  Civil case files in which case the plaintiff never carried through to justice. Cases dismissed without prejudice are included.

Retention:  2 Years

Category:  Superior and State Court Civil,


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