Georgia Archives

University System of Georgia

Judicial Branch Retention Schedules

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CATEGORY:  PROPERTY RECORDS   [ Total entries: 15 ]


0201.0704 | Continuation Statements

Description:  Documents identifying the original financing statement buy number and stating that the original statement is still in effect.

Retention:  6 Years


2010.0701 | Deed Books

Description:  Books containing instruments pertaining to the ownership and transfer of ownership of real and personal property.

Retention:  Permanent


2010.0712 | Duplicate Index Books

Description: 

Retention:  Verify and destroy

Special Instructions:  Records Recorded prior to January 1, 1964


2010.0715 | Federal Tax Lien Files

Description:  Documents relating to federal tax liens included are notice discharge and release and partial discharge of federal tax lien.

Retention:  7 Years Except where General Execution Docket is used the keep for 50 Years

Special Instructions:  Records Recorded prior to January 1, 1964


2010.0714 | Federal Tax Lien Index

Description:  Documents relating to discharged federal tax lien included is the federal tax lien index

Retention:  10 Years

Special Instructions:  Records Recorded prior to January 1, 1964


2010.0703 | Financing Statements

Description:  Documents indicating the names and addresses of the debtors and the secured property signed by the debtors.

Retention:  Permanent 6 Years


2010.0708 | Indexes of Financing Statements

Description:  Books containing the name and address of the debtors and the file number of the financing statement as well as entries regarding receipt of continuation statements termination statements statements of assignments and release.

Retention:  20 Years


2010.0702 | Indexes to Deeds

Description:  Documents relating to the indexing of recorded deeds

Retention:  Permanent


2010.0709 | Original Instruments

Description:  Includes documents designed as bills of sale, personal property mortgages contracts etc.

Retention:  Return

Special Instructions:  Records Recorded prior to January 1, 1964


2010.0713 | Real Estate Transfer Declaration Forms

Description:  Documents relating to the transfer tax on Real-estate

Retention:  2 Years

Special Instructions:  Records Recorded prior to January 1, 1964


2010.0710 | Record Books and Indexes containing entries Relating to Personality Only

Description:  consists of books containing copies of original instruments

Retention:  20 Years

Special Instructions:  Records Recorded prior to January 1, 1964


2010.0711 | Records Books and indexes Relating to Both Personality and Realty

Description:  consists of books containing copies of original instruments

Retention:  20 years extract Realty and rebind Permanent

Special Instructions:  Records Recorded prior to January 1, 1964


2010.0706 | Statements of Assignments

Description:  Documents setting forth the name of the secured party of record, the debtor, the file number, date of the filing of the financing statement, the name and address of the assignee and the description of the assigned collateral.

Retention:  6 Years


2010-0705 | Statements of Release

Description:  Documents containing a description of the collateral being released, the name and address of the debtor, name and address of the secured party and the file number of the financing statement.

Retention:  6 Years


2010.0707 | Termination Statements

Description:  Documents stating that there is no outstanding secured obligations and no commitments to make advances incurring obligations

Retention:  1 Year


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