Georgia Archives

University System of Georgia

Local Government Record Retention Schedules

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CATEGORY:  EDUCATION (06)   [ Total entries: 82 (showing 20 per page) ]


96 | Accident Reports, Student or Visitor

Description:  Reports and investigations of injuries occurring on the school campus

Retention:  5 years

Legal Citation:  O.C.G.A. 34-9-1; 34-9-12; 9-3-33


223 | Adult and Community Education Program Course Offerings

Description:  Lists of courses offered for each term

Retention:  Permanent. Retain 1 copy.

Legal Citation:  O.C.G.A. 20-4-42


After-School Program Daily Records

Description:  Non-financial school records documenting daily attendance and activities of the after-school program, such as attendance, late pick up, etc.

Retention:  Retain for useful life


103 | Annual Reports, Driver Education

Description:  Annual reports to the state on the number of students and teachers participating in driver's ed programs

Retention:  3 years


94 | Attendance Records for Home-Schooled Students

Description:  Records documenting required hours of study for home schooled students

Retention:  Retain until student reaches age 18

Legal Citation:  O.C.G.A. 20-2-690; 20-2-690.1; 20-2-692


AYP, School Choice and Permissive Transfers, Denied

Description:  Records documenting requests to transfer schools within a school district through permissive transfers or school choice transfer programs

Retention:  3 years

Legal Citation:  34 CFR 80.42 (b) and 200.44


81 | Behavior Policy/Code of Conduct Records

Description:  Copies of written school policy of student behavior, signed annually for each student by parent or guardian

Retention:  1 year or until superseded

Legal Citation:  O.C.G.A. 20-2-736; 20-2-737; 20-2-738


Certificate of Noncompliance-Loss of Drivers License

Description:  Information provided by the local school system to the Department of Drivers' Services as notification that the individual is not qualified to hold a driver's license based on dropping out of school or lack of attendance

Retention:  3 years


147 | Certificates of Eligibility - Migrant Education Agency

Description:  documents relate to the eligibility of migrant families to participant in the migrant education program

Retention:  6 years

Legal Citation:  O.C.G.A. 20-2-189; 20-2-160


82 | Civil Rights Reports

Description:  Statistical reports analyzing racial and gender breakdowns of student bodies

Retention:  Final Report: Permanent; All other records: 6 years


143 | Class Rolls

Description:  Lists of students in each class

Retention:  3 years


237 | Clinic Activity Information

Description:  Documents the disbursing of mediation and clinic visits by students

Retention:  3 years

Legal Citation:  O.C.G.A. 9-3-33


140 | Completed and Graded Student Work, Not Returned to Student

Description:  Tests and other school assignments not returned to the student

Retention:  Return until end of school year


98 | Contracts, Teacher

Description:  Documents school contracts for teaching services

Retention:  7 years after expiration

Legal Citation:  O.C.G.A. 9-3-24


91 | Court-ordered Busing Plans and Maps

Description:  Overall plans designating which neighborhoods are served by each school in the system and indicating bus routes, that were created originally in response to a court order

Retention:  Permanent


120 | Curriculum Course Guides

Description:  Handbook documenting the content, objectives, and evaluation criteria for all school courses

Retention:  Permanent. Retain 1 copy

Legal Citation:  O.C.G.A. 20-2-140; 20-2-141


Declarations of Intent, Home School

Description:  Notices by parent or guardian that a child will participate in a home study program

Retention:  5 years


Department and Program Operational Records

Description:  Documentation of day-to-day operations of a department or program, including correspondence and reports

Retention:  5 years


105 | Driver Education Vehicle Agreements, Returned Vehicles

Description:  Documents the acquisition of vehicles for the driver's ed program

Retention:  7 years

Legal Citation:  O.C.G.A. 9-3-24


209 | Dropout Reports

Description:  Reports generated to document students who cease attending school

Retention:  5 years

Legal Citation:  O.C.G.A. 20-14-33; 20-14-34


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