CATEGORY: PAYROLL (14) [ Total entries: 15 ]
Description: Summary of employees' payroll earnings for a fiscal year, including deductions.
Retention: 50 years after the tax year in which the records were created.
Updated: October 20, 2016
Description: Records submitted by contractors that reflect the time and/or work their employees did for the Local Government.
Retention: 5 years after project completion
Description: Records documenting an individual employee's authorization to withhold taxes, to allow direct deposits, and other deductions from the employee's pay.
Retention: 4 years after the end of the fiscal year
Updated: October 20, 2016
Description: Including blank checks used to establish direct deposit of employee's paycheck.
Retention: 1 year
Updated: October 20, 2016
Description: Documents relating to participation in an agency-supported retirement program.
Retention: 6 years
Updated: October 20, 2016
Description: All records pertaining to FMLA's leave requirements, including dates and hours of FMLA leave; copies of employer notices; documents describing premium payments; employee benefits; and records of disputes over FMLA benefits.
Retention: 3 years
Updated: October 20, 2016
Description: Records documenting the withholding of funds from an employee's wages at the request of the courts or a state agency.
Retention: 4 years after release from garnishment
Updated: October 20, 2016
Description: These records include the policies and procedures implemented by agencies to comply with HIPAA/HITECH regulations.
Retention: 6 years after superseded
Updated: October 20, 2016
Description: Records documenting taxable and non-taxable income of an agency.
Retention: 4 years
Updated: October 20, 2016
Description: Pre-payroll reports, monthly payroll check registers, monthly fund distribution reports, and payroll action forms
Retention: 4 years after the end of the fiscal year
Updated: October 20, 2016
Description: Checks that remain unclaimed by employees.
Retention: 1 year
Updated: October 20, 2016
Description: Records utilized to calculate straight time and overtime work schedules.
Retention: 2 years
Updated: October 20, 2016
Description: An information return used to report wages paid to employees and the taxes withheld from them. Includes W-2s.
Retention: 4 years
Updated: October 20, 2016
Description: Federal forms completed by an individual employee to establish the amount of taxes withheld from wages.
Retention: 4 years
Updated: October 20, 2016
Description: Records documenting employee's daily and weekly work schedules.
Retention: 4 years and settlement of all claims due
Updated: October 20, 2016
