Georgia Archives

University System of Georgia

Local Government Record Retention Schedules

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CATEGORY:  INFORMATION TECHNOLOGY (10)   [ Total entries: 6 ]


LG-10-001 | Computer Inventory Records

Description:  Records documenting the assignment of a specific computer to an individual as well as an inventory of the software licensed for that computer; also may include IP address or mailbox assigned to the individual.

Retention:  4 years after computer removed from service or staff leaves agency

Updated:  October 20, 2016


LG-10-002 | Computer System Documentation

Description:  Hardware and software manuals and program coding

Retention:  5 years and migration of all permanent records to new system

Updated:  October 20, 2016


LG-10-003 | Equipment and Network Usage Documentation

Description:  Policies and procedures for appropriate use of agency equipment and software

Retention:  4 years after superseded

Updated:  October 20, 2016


LG-10-004 | Equipment Records

Description:  Includes purchase orders, warranties, operation manuals, and service contracts for all computer hardware and software.

Retention:  Life of equipment

Updated:  October 20, 2016


LG-10-005 | Network and PC Password and Security Identifications

Description:  Records documenting the issuance or selection of a network password and the administration of security on an agency's network.

Retention:  4 years

Updated:  October 20, 2016


LG-10-006 | System Architecture Documents and Wiring Schemas

Description:  Records documenting the location of wiring and the design of the overall agency network environment.

Retention:  3 years after obsolete or replaced

Updated:  October 20, 2016


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