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CATEGORY: PERSONNEL (16) [ Total entries: 48 ]
Description: Document agency response to federal program reviews, state compliance audits, annual reporting requirements, and internal audits.
Retention: 3 years
Updated: October 20, 2016
Description: Record documenting an agency's compliance with the requirements of the Equal Employment Opportunity Commission.
Retention: Permanent
Updated: October 20, 2016
Description: Records documenting applications for job openings.
Retention: 2 years
Updated: October 20, 2016
Description: Records documenting applications for job openings that are incomplete or unsolicited.
Retention: 3 months
Updated: October 20, 2016
Description: Financial and criminal backgrounds checks of new or potential employees
Retention: 5 years
Updated: October 20, 2016
Description: Records documenting salary reduction-type plans authorized by the Internal Revenue Service.
Retention: 6 years after termination of participation
Updated: October 20, 2016
Description: Records documenting individual election to continue insurance benefits beyond employment with an agency.
Retention: 6 years
Updated: October 20, 2016
Description: Service contracts between an individual and government agency or teaching services.
Retention: 7 years after expiration
Updated: October 20, 2016
Description: Records documenting converted personal leave requests.
Retention: 1 year after leave used
Updated: October 20, 2016
Description: Records documenting the random drug testing of employees to include pre-employment and reasonable suspicion.
Retention: (LG-16-010A) Postives and Refusals: 5 years; (LG-16-010B) Negatives and Cancelled Drug Tests and documents relating to the administration of alcohol and controlled substance testing programs: 2 years
Updated: October 20, 2016
Description: Records documenting calibration of drug testing equipment.
Retention: 5 years
Updated: October 20, 2016
Description: Records documenting the referral and treatment of employees in an agency sponsored assistance program.
Retention: 5 years after employee completes program
Updated: October 20, 2016
Description: I-9 forms
Retention: 3 years after date of hire or 1 year after separation, whichever is longer
Updated: October 20, 2016
Description: Resolution of employee complaints against supervisor or other employee.
Retention: 2 years after the complaint is filed or the case is resolved.
Updated: October 20, 2016
Description: Guidelines created to explain the internal operations and procedures of the agency to a new employee.
Retention: 60 years
Updated: October 20, 2016
Description: Records documenting the issuance of employee identification cards.
Retention: 5 years after card has been recalled
Updated: October 20, 2016
Description: Documentation of employee exposure to hazardous materials.
Retention: 30 years after separation
Updated: October 20, 2016
Description: Records documenting employee parking permit applications, cards, and permits.
Retention: 5 years after permit expires or is superseded or separation of employee from the agency, whichever is longer.
Updated: October 20, 2016
Description: Records documenting an employee's work history with the agency, generally maintained as a case file; includes records of continuing education, performance evaluations, disciplinary actions, and background checks.
Retention: 7 years after separation
Updated: October 20, 2016
Description: Documents relating to participation in an agency-supported retirement program.
Retention: 6 years
Updated: October 20, 2016
Description: Copies of pension plans, both current and past, summarizing benefits and eligibility criteria.
Retention: 60 years
Updated: October 20, 2016
Description: Records including declaration of beneficiary, requests for retirement, insurance authorizations, correspondence, election of options forms, and other related materials.
Retention: 7 years after benefits cease to be paid
Updated: October 20, 2016
Description: Records documenting charges of discrimination filed against an agency.
Retention: 2 years or until final disposition of the charge or action
Updated: October 20, 2016
Description: Reports classifying employees by race and gender that document compliance with EEOC rules.
Retention: 3 years
Updated: October 20, 2016
Description: Records documenting extended absence from work by an employee under provisions of the Family Medical Leave Act.
Retention: 3 years after separation
Updated: October 20, 2016
Description: Records documenting charges of discrimination filed against an agency.
Retention: 2 years or until final disposition of the charge or action
Updated: October 20, 2016
Description: Group insurance policies held by a local government as part of the employee benefits program.
Retention: 10 years after expired
Updated: October 20, 2016
Description: Records monitoring the exposure to hazardous materials by employees.
Retention: 30 years after separation
Updated: October 20, 2016
Description: Records documenting the administration of a government operated insurance program.
Retention: 5 years
Updated: October 20, 2016
Description: This series documents the activities and administration of an agency's intern/volunteer program. Records may include: volunteer hour statistics; volunteer program publicity records; insurance requirement information; and inactive volunteer files containing applications and conditions of volunteer service forms.
Retention: (LG-16-045A) Individual Intern/Volunteer Files: 3 years after separation; (LG-16-045B) All Other Records: 3 years
Updated: October 20, 2016
Description: Records documenting efforts to advertise positions and attract qualified personnel for employment opportunities.
Retention: 2 years
Updated: October 20, 2016
Description: Records documenting the donation of leave by employees to assist an individual who must be absent from work for an extended period of time due to illness.
Retention: 1 year after leave used
Updated: October 20, 2016
Description: Records documenting hours worked, sick leave donations, leave earned, and leave taken; does not include final leave status.
Retention: 3 years
Updated: October 20, 2016
Description: Records documenting cumulative leave held by an individual employee.
Retention: 50 years
Updated: October 20, 2016
Description: Bonds required of local officials and custodians of funds.
Retention: 5 years after expiration of term
Updated: October 20, 2016
Description: Records documenting job requirements, description, and salary range.
Retention: 4 years after position is reclassified
Updated: October 20, 2016
Description: Exams taken by those applying for positions with a local government.
Retention: 2 years
Updated: October 20, 2016
Description: Records documenting employees who elect for early retirement under government-offered incentive programs.
Retention: 6 years
Updated: October 20, 2016
Description: Status of individual pension accounts including interest, contributions, and withdrawals
Retention: 10 years after fiscal year in which the record was created
Updated: October 20, 2016
Description: Affidavits testifying to an individual's right to receive public benefits. Note: Retention applies only to those affidavits not maintained as part of another record, such as a contract or bid response.
Retention: 3 years
Updated: October 20, 2016
Description: Reports documenting the collection of SAVE and E-verify forms.
Retention: 10 years
Updated: October 20, 2016
Description: Records documenting extended absence from work by an employee; non-FMLA.
Retention: 3 years
Updated: October 20, 2016
Description: Permits to allow persons under 18 years old to obtain summer employment.
Retention: Return to issuing officer (school board) after termination or failure to appear for 30 days.
Updated: October 20, 2016
Description: Records documenting attendance and course content for required continuing education training, excluding law enforcement.
Retention: 5 years
Updated: October 20, 2016
Description: Records relating to the training of individuals for breath-alcohol testing.
Retention: 2 years after individual ceases to perform the testing function
Updated: October 20, 2016
Description: Documentation related to employee claims for unemployment compensation.
Retention: 5 years after the end of the fiscal year in which the transaction occurred
Updated: October 20, 2016
Description: Records documenting employee's daily and weekly work schedules.
Retention: 4 years and settlement of all claims due
Updated: October 20, 2016
Description: Records documents employee accidents, injuries, and medical claims; settlement of all claims.
Retention: 4 years
Updated: October 20, 2016
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
