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CATEGORY: ADMINISTRATION (01) [ Total entries: 42 ]
Description: Ad Hoc Narrative Reports that describe agency functions and activities.
Retention: 10 years
Updated: October 20, 2016
Description: Records documenting the addition and/or incorporation of land into an existing city or county area.
Retention: Permanent
Updated: October 20, 2016
Description: Annual reports that describe agency functions and activities.
Retention: Permanent
Updated: October 20, 2016
Description: Audio and video of Council Meetings used for the preparation of written minutes.
Retention: 90 days after minutes are prepared and verified.
Updated: October 20, 2016
Description: Certificate of Liability Insurance for contractors
Retention: 7 years after contract expires
Updated: October 20, 2016
Description: Includes the constitution and by-laws of an incorporated city.
Retention: Permanent
Updated: October 20, 2016
Description: Any violations of the Code of Ordinances pertaining to property.
Retention: 3 years
Updated: October 20, 2016
Description: Records documenting the terms of community service work or documenting the work provided.
Retention: 3 years after completion of service or project
Updated: October 20, 2016
Description: This series includes communications that document formal decisions regarding significant matters.
Retention: Permanent
Updated: October 20, 2016
Description: This series includes correspondence that documents formal decisions regarding routine matters. If correspondence is related to records like contracts, bid selections, and the like where the retention is longer that five years but it would not be appropriate to keep permanent then the correspondence should be filed with the corresponding record.
Retention: 5 years
Updated: October 20, 2016
Description: This series includes records and communications received or sent that do not document decisions regarding significant matters.
Retention: Retain for useful life.
Updated: October 20, 2016
Description: Records documenting events and damages to agency property due to storms, riots, fires, drought, floods, and other acts affecting the citizens or agency facilities; may include photos, logs, reports, notes, and correspondence.
Retention: 5 years
Updated: October 20, 2016
Description: Records documenting agency daily broadcast activities via radio or television.
Retention: 2 years
Updated: October 20, 2016
Description: Record of daily/monthly activities.
Retention: 2 years
Description: Surveys required by the Department of Community Affairs; includes, but is not limited to, Solid Waste Management Survey and Full Cost Report, Report of Local Government Finances, Independent Authority Bonded Indebtedness Form, Wage and Salary Survey, and Government Management Indicators Survey.
Retention: 5 years
Updated: October 20, 2016
Description: Technology implemented to replace the "Green Card" certified mail receipts.
Retention: 1 year, retain with corresponding documentation.
Updated: October 20, 2016
Description: Records documenting the granting of access by a property owner to a local government to run wiring, water or sewage pipes, and other public works (or other reasons).
Retention: Permanent
Updated: October 20, 2016
Description: Business recovery plans for man-made and natural disasters.
Retention: 5 years after superseded
Updated: October 20, 2016
Description: Records documenting eligibility for financial assistance following a natural or other type of disaster.
Retention: (LG-01-022A) Records documenting federal grant: 5 years after final close out; (LG-01-022B) Other records: 3 years.
Updated: October 20, 2016
Description: Final narrative summary submitted according to requirements of the funding agency.
Retention: 5 years after final closeout
Updated: October 20, 2016
Description: Records documenting preservation of local landmarks and buildings.
Retention: Permanent
Updated: October 20, 2016
Description: Records documenting the location of roads, subdivisions, water, and sewage lines.
Retention: Permanent
Updated: October 20, 2016
Description: Records documenting proposed and executed proceedings of agency meetings.
Retention: Minutes and approved attachments: Permanent; All other records: 5 years
Updated: October 20, 2016
Description: Official notification of the time and place of regular and special meetings.
Retention: 5 years
Updated: October 20, 2016
Description: Speeches and records documenting events marking a milestone in the local government.
Retention: Permanent
Updated: October 20, 2016
Description: Inquiries from members of the public requesting access to information under the Georgia Open Records Act (O.C.G.A 50-18-70 et.seq.).
Retention: 3 years
Updated: October 20, 2016
Description: Signatures of local residents requesting action by an agency on a specific issue.
Retention: 5 years
Updated: October 20, 2016
Description: With no historical significance
Retention: Retain for useful life.
Updated: October 20, 2016
Description: Pictures collected by public works, parks, and community development departments during the course of performing and/or documenting routine work and maintenance.
Retention: 5 years
Updated: October 20, 2016
Description: Aerial and other photographs of county property and functions.
Retention: Permanent
Updated: October 20, 2016
Description: Standard operating practice for business processes
Retention: Permanent. Retain 1 copy
Updated: October 20, 2016
Description: Includes printing requests, cost estimates, mock-ups, proofs, and printing plates.
Retention: Retain for useful life.
Updated: October 20, 2016
Description: Applications for awards, grants, projects, et cetera.
Retention: (LG-01-034A) 2 years, if not awarded. (LG-01-034A) Otherwise, 7 years after completion or award.
Updated: October 20, 2016
Description: Newsletters, handbooks, pamphlets, and brochures published by the agency.
Retention: Permanent. Retain 1 copy
Updated: October 20, 2016
Description: Records documenting financial assistance to individuals searching for new homes under the Community Development Program.
Retention: 5 years
Updated: October 20, 2016
Description: Quarterly and other narrative reports (not annual) that describe agency functions and activities.
Retention: 3 years
Updated: October 20, 2016
Description: Local laws and actions adopted by the board of county commissioners.
Retention: Permanent
Updated: October 20, 2016
Description: Agreements with property owners specifying the terms of access to property for public works purposes.
Retention: Permanent
Updated: October 20, 2016
Description: Speeches and records that reflect special events held or approved by the local government. E.g. parades, art show, auto show, craft show, holiday events.
Retention: 5 years after the event
Updated: October 20, 2016
Description: Building or departmental video that monitors activities or traffic of a department or building.
Retention: 180 days
Updated: October 20, 2016
Description: Consists of sign-in forms or sheets generally located at an agency's reception desk to document visitors to the facility.
Retention: 2 years
Updated: October 20, 2016
Description: The website reflects Records stored elsewhere as the copy of record.
Retention: Retain until superseded.
Updated: October 20, 2016
Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260
www.georgiaarchives.org
