Georgia Archives

University System of Georgia

Georgia Archives Collection Development Policy

The Georgia Archives collects published materials which provide information on the history of the state of Georgia. Many of these published materials are also available at public and academic libraries throughout the state. The Georgia Archives acquires these published materials to support research efforts and they may not be retained permanently.

The Georgia Archives welcomes donations of published materials which meet the criteria of its Collection Policy described below. Materials which do not meet the following criteria will be returned to the donor.

Format

  • Bound: The Archives does not accept books with spiral, comb, loose-leaf or staple binding because these bindings deteriorate quickly when the books are used. Bound books must be no more than 800 pages or 3 inches thick. A text block larger than 3 inches thick is liable to break the binding structure of a book.

  • Updates: The Georgia Archives does not accept updates or additions that need to be attached or tipped in to original completed works. Updates, additions and indexes should be published as sequels or included in new additions and they must be hard-bound.

  • CDs/Electronic Records: The Georgia Archives does not accept CDs and DVDs due to issues of software compatibility and compliance with licensing agreements.

  • Indexing: All books must have an index and table of contents.

  • Pagination: Pages must be printed double-sided and numbered.

  • Quality: Materials with inaccurate, unverifiable or poorly organized information will not be accepted.

  • Availability: Currency and duplication of information on the Internet will be taken into consideration in reviewing works. Works with out-of date information or information duplicated on the Internet will not be accepted.

The Georgia Archives collects published works on the following topics:

  • Georgia local and state histories: The Archives collects local and state histories, including abstracts of various records. Works referencing Georgia Archives record holdings will receive special emphasis.

  • Religious organizations: The Archives collects selected works documenting denominational and individual church and synagogue activity in Georgia. The Archives does not collect souvenir publications.

  • Family histories: All family histories must be hard-bound. The Georgia Archives accepts gifts of family histories citing original records as documentation with a predominant Georgia connection.
    Any person who donates a family history to the Georgia Archives assumes all responsibility for the use of any personal information, such as addresses, phone numbers, or e-mail addresses, included in the work. Authors are encouraged to obtain formal permission from all living persons whose personal information is cited in the book. The Georgia Archives makes published records available to all researchers and is not liable for the use of this information. The Georgia Archives does not collect family newsletters or reminiscences.

  • Ethnic works: The Archives collects works documenting the cultures of African-American, Native American and other ethnic groups in Georgia.

  • Biographies: The Archives collects biographies of Georgians who had a major cultural, economic, political or social impact on society.

  • Military history: The Archives collects selected works referencing Georgia troops or military actions which took place in Georgia.

  • Patriotic societies: The Archives collects selected lineage books and other publications of patriotic societies with Georgia descendants.

The Georgia Archives does NOT collect

  • Bibles
  • Textbooks
  • Family newsletters
  • Single newspaper or magazine issues
  • Reminiscences
  • Fiction