Total entries: 64 (Listed alphabetically by title)
Description: This series documents actions taken by the college against a student, including dismissal, suspension, and demotion.
Retention: 5 years after graducation or date of last attendance
Legal Citation: AACRAO 2000 ed. Retention Schedule C, page 16
Description: This series documents student academic standing, including academic deficiency and the status changes of academically deficient students.
Retention: 3 years from date of creation of report
Description: This series documents the application process for individuals seeking admission to the college.
Retention: 1 year after application term
Legal Citation: AACRAO 2000 ed. Retention Schedule A, page 13
Description: This series documents the application process for individuals seeking admission to the college.
Retention: Letters of Recommendation: destroy after student enrollment. All other records: 5 years after graduation or date of last attendance.
Legal Citation: AACRAO 2000 ed. Retention Schedule B, page 14
Description: This series provides summary information relating to student admission programs which may be used for control, plannign or review.
Retention: Final reports: Permanent. All other records: 5 years
Description: This series serves as a monitoring tool for all Perkins and National Direct Student Loans.
Retention: 3 years after loan repayment or assignment to US Deparmtent of Education
Legal Citation: 34 CFR 674.19(E)(2-3)
Description: This series documents Perkins and National Direct Student Loans that have been cancelled because of bankruptcy, death or disability, bad debt, write-off, or assignment. This series consists of file for each borrower.
Retention: 5 years after debt cancellation or assignment to US Department of Education
Legal Citation: 34 CFR 674.19(E)(2-3)
Description: This series documents the preparation of students earning degress and/or certification through licenses or certificates to enter a profession and forms the basis of the initial certification of various professions.
Retention: 5 years after initial certification application by student
Description: This series documents students or applicants name changes reported to the admissions or registrar's offices by students.
Retention: 5 years after degree completed or date of last attendance
Legal Citation: AACRAO 2000 ed. Retention Schedule C, page 17
Description: This series provides a list of the classes registered for by an individual student for a particular term.
Retention: 1 year after graduation or date of last attendance
Legal Citation: AACRAO 2000 ed. Retention Schedule C, page 16
Description: This series documents commencement program planning and implementation at the college.
Retention: Commencement Programs: Permanent. All other records: 1 year for all other records.
Legal Citation: AACRAO 2000 ed. Retention Schedule E, p19
Description: This series documents student requests to drop/add or withdraw from single class during the term.
Retention: 1 year after date submitted
Legal Citation: AACRAO 2000 ed. Retention Schedule C, page 16
Description: This series documents holders of student loans that have been reported to credit bureaus.
Retention: 4 years after collected or deemed uncollectible
Legal Citation: 34 CFR 29.518(b)(E)(2-3)
Description: This series documents student requests to change their program of study.
Retention: 5 years after graduation or date of last attendance
Legal Citation: AACRAO 2000 ed.Retention Schedule C, page 16
Description: This series documents student completion of degree requirements.
Retention: 5 years after graduation or date of last attendance
Legal Citation: AACRAO 2000 ed. Retention Schedule C, page 16
Description: This file contains the following documents related to the college's process of graduation certification: checklist for graduation, grade reports, student academic records, official change of grade forms, arts & sciences administrative notifications, requests to change colleges, and letters of reference.
Retention: 3 years after graduation or date of last enrollment
Description: This series documents students' requests to have diplomas, degrees, certificates, and other graduation records distributed to specific addresses.
Retention: 1 year
Description: This series is used to provide the President's office with a record of enrollments which may be used for planning and research.
Retention: Final reports: Permanent. All other records: 2 years
Description: This series documents student subject master in college courses.
Retention: Uncontested Grade Results: 1 year after course completion. Contested Grade Results: until resolved.
Description: This series documents the process of student information release requestts and consent authorizations or denials in accordance with the Family Educational Rights and Privacy Act.
Retention: Student requests for nondisclosure of directory information, written consent for disclosure, and waivers of rights to access: Permanent or until terminated by student. All other records: Permanent
Legal Citation: AACRAO 2000 ed. Retention Schedule F, page 20
Description: Records document Federal Title IV Aid transactions, including receipt, management and disbursement of funds.
Retention: 3 years after the end of the award year unless otherwise specified; FISAP exception: 3 years after the end of the award year in which the FISAP was submitted
Legal Citation: 34 CFR 676.9, and 668.24
Description: Records document eligibility to participate and school's administration of Federal Title IV programs.
Retention: Agreements: 7 years after expiration. Records of borrower eligibility: 3 years after end of the award year borrower last attended college. Fiscal Operations Reports and Application to Participate: 5 years after end of award year
Legal Citation: 34 CFR 676.8 and 668.24
Description: This series documents the payment of fees for course fees, lab time, diplomas, commencement exercises, etc.
Retention: 5 years after graduation or date of last attendance
Legal Citation: AACRAO 2000 ed. Retention Schedule C, page 16
Description: Records relate to Federal Family Education Loan Program (FFELP) and Direct Loan Programs included but not limited to: eligibility (student and/or parent), application; disbursement records; and promissory notes.
Retention: Eligibility records: 3 years after the end of the last ward year the student attended. Participation records: 5 years after the end of the award year in which the records were submitted.
Legal Citation: 34 CFR 682.201, and 682.515; AACRAO 2000 ed. Retention Schedule H, page 23
Description: This series documents public requests for information under the Freedom of Information Act received by the Registrar.
Retention: 5 years
Legal Citation: O.C.G.A. 9-3-26
