Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Insurance, Department of

Total entries: 104   (Listed alphabetically by title)


1977-0389 | Non-Admitted Surplus Lines Insurance Carriers Annual Statements

Description:  Documents relating to the review, appraisal, and comparison of annual statements to determine financial stability.

Retention:  4 years

Vital Record:  FALSE


1980-0275 | Orders and Amendments to the Comptroller General’s Rules and Regulations

Description:  Records include copies of the rules and regulations issued under the Administrative Procedures Act.

Retention:  Permanent

Vital Record:  FALSE


0000-0100A | Original Applications for Licensure

Description:  Documents relating to the licensure of loan companies.

Retention:  10 years after company ceases operation in Georgia

Vital Record:  FALSE


1973-0136A | Out-of-State Mobile Home Manufacturers Master Files

Description:  Documents relating to the administration of the Uniform Standards Code for Factory Manufactured Movable Homes.

Retention:  30 years

Vital Record:  FALSE


1983-0007 | Owner/Occupant Index Files

Description:  Documents relating to maintaining a cross-reference to the Case Action Investigation Report Files and to maintaining a continuing record of individuals involved in arson investigations for use in future arson investigation cases.

Retention:  75 years

Vital Record:  FALSE


1988-0025 | Permit Renewals and Re-exam Permit Applications

Description:  Records documenting the renewal of expired permits and applications for re-examination of failed exams.

Retention:  8 years

Vital Record:  FALSE


1988-0021 | Policies and Forms Received from Property and Casualty Insurance Companies

Description:  Records consist of approved forms and endorsements related to policies.

Retention:  25 years

Vital Record:  FALSE


1977-0436 | Premium Finance Copany Charters and Correspondence

Description:  Records documenting the licensing and regulation of premium finance companies.

Retention:  6 years

Vital Record:  FALSE


1981-0413 | Preneed Funeral Service Contract Sales Re-Authorization Files

Description:  Documents relating to the licensing of funeral homes selling preneed funeral services.

Retention:  2 years after receipt of annual application for renewal of certificate of authority

Vital Record:  FALSE


1978-0211 | Proceedings of the National Association of Insurance Commissioners

Description:  Records documenting the annual and semi-annual meetings of the NAIC.

Retention:  Permanent

Vital Record:  FALSE


1989-0030 | Quarterly Financial Statements (Casualty, Title Companies)

Description:  Records consist of quarterly statements of the finances of casualty and title companies.

Retention:  3 months and superseded

Vital Record:  FALSE


1989-0029 | Quarterly Financial Statements (Life, Fraternal, Non-Profit, HMOs)

Description:  Records consist of quarterly financial statements for various types of insurance companies.

Retention:  1 year

Vital Record:  FALSE


0000-0029 | Quarterly Insurance Reports

Description:  The quarterly insurance report provides information by company on the amount of loans made; insurance premiums charged; refunds and net premiums; number and amount of claims; and per cent of claims paid to net premiums.

Retention:  5 years

Vital Record:  FALSE


0000-0033 | Quarterly Insurance Reports Files (Form IL-13)

Description:  To provide day-to-day administration of the Law, Rules and Regulations as they apply to the Industrial Loan industry in Georgia.

Retention:  5 years

Vital Record:  FALSE


1983-0071 | Quarterly Premium Tax Returns GID-12A Audit Copies

Description:  Documents relating to quarterly premium tax returns by insurance companies licensed to do business in Georgia.

Retention:  Retain until completion of audit.

Vital Record:  FALSE


1977-0047 | Rate Examination Reports

Description:  Reports examining insurance company compliance with the Open Competition Rating Law.

Retention:  10 years

Vital Record:  FALSE


1988-0020 | Rates Received from Property and Casualty Insurance Companies

Description:  Rate filings showing rates for a particular type of insurance and instructions for applying these rates.

Retention:  25 years

Vital Record:  FALSE


1979-0124 | Reports of Examination of Domestic Insurance Companies

Description:  Reports documenting the audit of domestic insurance companies.

Retention:  Permanent

Vital Record:  FALSE


1979-0125 | Reports of Examination of Foreign Insurance Companies

Description:  Reports documenting the audit of foreign insurance companies.

Retention:  Retain until superseded.

Vital Record:  FALSE


1979-0087A | Requests for Certificate of Authority

Description:  Documents requesting authority to sell certain types of insurance for a paritcular company.

Retention:  4 years

Vital Record:  FALSE


1985-0069A | Requests for Certificate of Authority

Description:  Processing Certificate of Authority appointments of agens to represent specific companies.

Retention:  Documents: Retain until verification of film. Microfilm copies: 7 years.

Vital Record:  FALSE


1985-0069 | Requests for Certificates of Authority

Description:  Records documenting the appointment of agents to represent an insurance company.

Retention:  7 years

Vital Record:  FALSE


1985-0070 | Resident and Non-Resident Insurance License Renewal Applications

Description:  Documents the annual renewal of insurance company licenses.

Retention:  3.5 years

Vital Record:  FALSE


1979-0114 | Revenue Receipts Ledgers and Supporting Documents

Description:  Records documenting the receipt and deposit of funds.

Retention:  2 years and completion of audit

Vital Record:  FALSE


0408-0009 | Rulemaking Case Files

Description:  Rulemaking cases involve the adoption of insurance regulations.

Retention:  5 years

Vital Record:  FALSE


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