Georgia Archives

University System of Georgia

Judicial Branch Retention Schedules

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CATEGORY:  ALL   [ Total entries: 100 (showing 20 per page) ]


2010.0712 | Duplicate Index Books

Description: 

Retention:  Verify and destroy

Special Instructions:  Records Recorded prior to January 1, 1964

Category:  Property Records,


2010.0901 | Election Records Files

Description:  Documents relating to the general and primary elections included are used and un used and void ballots, ballot stubs, oath of poll officers, numbered lists of voters, tally papers, voting machine proof sheets, and return sheets.

Retention:  2 Years

Category:  Election,


2010.1002 | Election Tally summary File

Description:  Included are election tally sheets

Retention:  Permanent

Category:  Probate,


2010.1203 | Estate Case Files (excluding Wills)

Description:  The qualification of a legal representative and the management and distribution of the assets of an estate.

Retention:  Permanent

Category:  Probate,


2010.0715 | Federal Tax Lien Files

Description:  Documents relating to federal tax liens included are notice discharge and release and partial discharge of federal tax lien.

Retention:  7 Years Except where General Execution Docket is used the keep for 50 Years

Special Instructions:  Records Recorded prior to January 1, 1964

Category:  Property Records,


2010.0714 | Federal Tax Lien Index

Description:  Documents relating to discharged federal tax lien included is the federal tax lien index

Retention:  10 Years

Special Instructions:  Records Recorded prior to January 1, 1964

Category:  Property Records,


2010.0101 | Felony Case Files

Description:  Documents relating to trying felony cases in superior courts and documenting proceedings in those cases - included are indictments, pleadings, motions, warrants, bond applications, sentences, correspondence, and all other papers pertinent to felony cases

Retention:  Permanent

Category:  Felony Record Retention,


2010.1108 | Files and records of Juvenile Court Administered Programs

Description:  Documents relating to the administration of court programs.

Retention:  5 Years

Category:  Juvenile,


2010.0703 | Financing Statements

Description:  Documents indicating the names and addresses of the debtors and the secured property signed by the debtors.

Retention:  Permanent 6 Years

Category:  Property Records,


2010.1302 | Good Behavior Bonds

Description:  Applications for and issuance of Good Behavior Bonds

Retention:  10 Years

Category:  Magistrate Courts, Other,


2010.0504 | Grand Juror or Trial Juror List

Description:  Documents relating to summoning and service of grand jurors and trial jurors

Retention:  10 Years

Category:  Jury Management,


2010.0708 | Indexes of Financing Statements

Description:  Books containing the name and address of the debtors and the file number of the financing statement as well as entries regarding receipt of continuation statements termination statements statements of assignments and release.

Retention:  20 Years

Category:  Property Records,


2010.0702 | Indexes to Deeds

Description:  Documents relating to the indexing of recorded deeds

Retention:  Permanent

Category:  Property Records,


2010.1101 | Individual Juvenile Court Case Files; excludes termination of parental rights and legitimation

Description:  The individual juvenile court case files shall serve as the minutes.

Retention:  28 years from the end of the calendar year of the date that the child was born or 5 years from the end of the calendar year of the date of the last entry

Category:  Juvenile,


2010.1204 | Involuntary Commitment Records

Description:  The hospitalization and treatment of mentally ill, mentally retarded, alcoholics, drug dependent individuals and drug abusers

Retention:  10 Years

Category:  Probate,


2010.0503 | Juror Information Form

Description:  Documents relating to providing information to attorneys about summoned jurors in order to facilitate jury selection.

Retention:  1 Year

Category:  Jury Management,


2010.0505 | Jury Drafts and Scripts

Description:  Documents relating to juror payment for service.

Retention:  4 Years

Category:  Jury Management,


2010.0501 | Jury Master List

Description:  Documents relating to persons qualified for jury service.

Retention:  10 Years Electronic or mechanical means are excluded from this requirement.

Category:  Jury Management,


2010.0502 | Jury Questionnaire

Description:  Documents relating to the qualification of jurors

Retention:  10 Years with the exception of murder cases in which the death penalty or life with out parole is sought

Category:  Jury Management,


2010.1103 | Legitimation Case Files and Termination of Parental Rights case files in which rights were terminate

Description:  The individual juvenile court case files shall serve as the minutes.

Retention:  Permanent

Category:  Juvenile,


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