Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

« New Search

Public Health, Department of

Total entries: 103   (Listed alphabetically by title)


0405-02-009 | County Health Department Pregnancy Related Services Files

Description:  All files related to pregnancy services.

Retention:  6 years after closure


0405-01-004 | Delayed Birth Certificate Files

Description:  Births in Georgia prior to 1919 and of unregistered individuals.

Retention:  Permanent


0405-01-005 | Director’s Office Subject Files

Description:  Documents relating to all areas of responsibility of the Vital Records Director and his/her staff.

Retention:  Permanent


0405-03-025 | Disease Vector Control Reports

Description:  Documents relating to surveying and control efforts for controlling disease vector animals and arthropods. These include documentation of public education, pest control contracts, applied pesticide labels and application logs, and surveillance performed by or under the direction of a public health authority.

Retention:  10 years


0405-03-021 | Disease Vector Surveillance and Control Reports

Description:  Documents relating to surveying disease vector species population and any control efforts. These records include any information about surveillance or control activities for disease vectors; including, but not limited to: rodents, mosquitoes, ticks, fleas, flies, and other arthropods performed by or under the direction of public health authority.

Retention:  5 years


0405-01-006 | Divorce or Annulment Files

Description:  Divorces and annulments granted in Georgia.

Retention:  Permanent


0405-06-002 | Drug Abuse Patient Test Report Files—Toxicology Analysis Reports

Description:  Reports relating to drug tests.

Retention:  6 years


0405-06-001 | Drug Abuse Patient Test Report Files (Except Toxicology Analysis Reports)

Description:  Reports relating to drug tests.

Retention:  14 months


0405-03-047 | Emergency Medical Services Complaints

Description:  All material and supporting documentation relating to complaints on EMS Services and personnel. Includes complaints, statements, court documents, and letters dealing with complaints.

Retention:  6 years after settlement


0405-03-046 | Emergency Medical Services Personnel Licenses

Description:  All license applications and supporting documentation for initial licenses and renewals. Includes license applications, school files, EREMT files, background issues, complaints, revisions, and updates.

Retention:  6 years after license has become inactive


0405-03-045 | Emergency Medical Services Service Licenses

Description:  All license applications and supporting documentation for initial licenses and renewals of EMS Services. Includes license applications, complaints, revisions, and updates.

Retention:  6 years after license has become inactive


0405-03-044 | Environmental Health Activity Report

Description:  Documents listing the counts of county health department staff and their activities related to Environmental Health. These are typically compiled monthly summations of the operations required under the state and local environmental health rules, regulations, and policies. These records have no personal data.

Retention:  5 years


0405-03-042 | Environmental Health Complaint Investigation Reports

Description:  Documents relating to the receipt and investigation of public health complaints related to the impact of the environment and factors that are detrimental to human health. These records may include documents covering court actions, criminal citations, official notices, documented education efforts, written communications, investigation notes, photos, and personal data.

Retention:  10 years


0405-03-041 | Environmental Health Specialist Training Records

Description:  Documents relating to training of public health personnel in the laws, rules, policies, and procedures of environmental public health operations and practices. These records may include training material, testing results, lesson plans, training contracts, and attendance records. They may also contain personal identification information and must be kept secure.

Retention:  10 years


0405-03-001 | Environmental Surveillance Around Nuclear Facilities Files

Description:  Documents relating to environmental monitoring around nuclear facilities for contamination and documentation of radiation levels and laboratory work in support of the radioactive materials licensing inspection program.

Retention:  Permanent


0405-03-011 | Environmentally Induced Blood Lead Investigations

Description:  Documents relating to the receipt, investigation, and case management of lead (Pb) exposure to humans. These documents may include childhood and adult blood test results, case management, home assessments, interviews, and other investigation documents related to human exposure to lead in paint, food, soil, and other environmental sources.

Retention:  Useful life


0405-03-002 | Epidemiological Activity Report for Venereal Diseases Files

Description:  Quarterly statistical EDP printout, listing the morbidity rates of venereal disease for designated counties.

Retention:  7 years


0405-04-001 | Family Health Director’s Subject File

Description:  Documents relating to all areas of responsibility of the director of family health and his/her staff.

Retention:  Permanent


0405-04-008 | Family Planning Program Patient Consent for Sterilization Files

Description:  Documents relating to patient permission for sterilization.

Retention:  10 years


0405-03-005 | Food Service Establishments Plans and Specifications Files

Description:  Pre-construction approval plans and specifications of food establishments in Georgia.

Retention:  2 years


0405-03-014 | Food Service Facility Plan Review Records

Description:  Documents relating to the review of plans for construction or renovation of food service establishments, including temporary, mobile and fixed operations. These records may include blueprints, engineering reports, equipment and finishing schedules, construction inspection documentation, and individual communication records.

Retention:  3 years after closure


0405-03-012 | Food Service Permits

Description:  Documents relating to the permitting of food service establishments, including temporary, mobile, and fixed operations. These records may include permit certificates, photos, sampling and testing results, and individual communication records.

Retention:  10 years after closure


0405-03-013 | Food Service Sanitation Inspection Records

Description:  Documents relating to the inspection of food service establishments, including temporary, mobile and fixed operations. These records may include training materials, photos, sampling and testing results and individual communication records.

Retention:  10 years


0405-04-011 | Georgia Report of Induced Termination of Pregnancy (Abortion) Files

Description:  Reporting induced terminations of pregnancy (abortions) which occur in Georgia.

Retention:  Reports required by Women's Right to Know Act retain permanently; Reports sent by doctors retain for 10 years.


0405-04-009 | Georgia Report of Spontaneous Abortion or Stillbirth (Fetal Death) Files

Description:  Spontaneous abortions or stillbirth (fetal deaths) which occur in Georgia. Includes both the monthly microfilm file and the report form #3985.

Retention:  Permanent


↑ Top