Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Georgia Government Transparency & Campaign Finance (Ethics Commission)

Total entries: 15   (Listed alphabetically by title)


0304-0014 | Campaign Disclosure Report File (State, County, & Municipal)

Description:  Reports of campaign contributions received by candidates, campaign committees, political action committees, and recall of public officers

Retention:  6 years

Updated:  October 30, 2019


0304-0010 | Case Docket Information

Description:  Records containing previous case numbers, date opened, date closed, and decision of case.

Retention:  10 years after closed

Updated:  October 30, 2019


0304-0009 | Commission Rules

Description:  Formal direction provided by the Commission governing the interpretation and enforcement of the Campaign Finance Act.

Retention:  Until superseded

Updated:  October 30, 2019


0304-0007 | Defective Complaints

Description:  This series documents complaints made by third parties that do not comply with the terms of the Campaign Finance Act, resulting in no case opened.

Retention:  6 years

Updated:  October 30, 2019


0304-0016 | Federal Campaign Disclosure Reports (Candidates & Committees)

Description:  Documents filed personal financial disclosure statements made by elected public officers and candidates for elected public office.

Retention:  6 years

Updated:  October 30, 2019


0304-0004 | Filing Officer Statements

Description:  This series documents personal financial disclosure statements and campaign finance disclosure reports filed by candidates for public office as required by the Georgia Ethics and Government Act.

Retention:  6 years

Updated:  October 30, 2019


0304-0005 | Form Letters

Description:  Forms used for mass mailings.

Retention:  Until superseded

Updated:  October 30, 2019


0304-0002 | Lobbyist Registrations

Description:  This series documents the registration of lobbyists engaging in lobbying activities in the State of Georgia as required by the Georgia Ethics and Government Act. Record types include forms filed as required by the Georgia Ethics and Government Act.

Retention:  6 years

Updated:  October 30, 2019


0304-0001 | Lobbyist Reports

Description:  This records series documents the disclosure of activities of registered lobbyists as required by the Georgia Ethics and Government Act.

Retention:  6 years

Updated:  October 30, 2019


0304-0003 | Lobbyist Terminations

Description:  Forms filed as required by the Georgia Ethics and Government Act.

Retention:  6 years

Updated:  October 30, 2019


0304-0018 | Registers of Lobbyists

Description:  This series documents the annual roster of registered lobbyists operating in Georgia.

Retention:  Permanent

Updated:  October 30, 2019


0304-0011 | Remittance Forms for Checks

Description:  Summary of checks received for late filing fees and civil penalties

Retention:  10 years

Updated:  October 30, 2019


0304-0017 | State Business Transaction Disclosure Report

Description:  Yearly statements of business conducted with the State of Georgia by appointed elected state officials, state employees, and their families.

Retention:  6 years

Updated:  October 30, 2019


0304-0008 | Technical Defect Complaints

Description:  Complaints that involve only technical defects; no case opened on such complaints.

Retention:  3 years

Updated:  April 27, 2005


0304-0006 | Vendor Disclosure Forms

Description:  This series documents the filing of disclosure statements by vendors, who provide services to the State of Georgia, of their gifts to state employees annually as required by the Georgia Ethics and Government Act.

Retention:  5 years

Updated:  October 30, 2019


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