Total entries: 55 (Listed alphabetically by title)
Description: Documents relating to maintaining records of all investigations conducted by the Internal Affairs Division.
Retention: Permanent
Description: Investigative reports, field investigation reports and correspondence, sworn statements, evidence and transcripts of taped interviews, summary sheets, detailed reports and other correspondence relating to the investigation of an incident or incidents.
Retention: 20 years.
Description: The Internal Investigations Division is responsible for reviewing and, when necessary, conducting investigations of misfeasance, malfeasance, and criminal activity of state inmates, employees and those within the jurisdiction of the Georgia Department of Corrections. The series consists of investigative reports, field investigation reports, sworn statements, evidence, and transcripts of taped interviews, summary sheets, detailed reports and other related correspondence.
Retention: 20 years
Updated: March 04, 2002
Description: Documents relating to the Food Service Program of the State penal institutions.
Retention: Permanent
Description: Documents relating to the attendance of students enrolled in school.
Retention: 1 year and completion of federal audit
Description: Documentation of the official count of the number of inmates that are in all areas of an institution.
Retention: 6 months.
Description: Documents relating to the official minutes of the Board of Corrections.
Retention: Permanent
Description: Documents relating to providing classroom instruction for correctional officers, security personnel, and other staff who work directly with inmates, including some food services and maintenance personnel, chaplains, etc.
Retention: 14 years
Description: Documents relating to notifying the Departmental Personnel Officer that employees have passed or failed required orientation training programs.
Retention: 3 years
Description: Documents relating to maintaining test answer sheets completed by trainees.
Retention: 14 years
Description: Documents relating to paying fines, court costs, lawyer fee, restitution and child support, when applicable
Retention: 4 years
Description: Documents relating to case material on Georgia and out of state probationers supervised by other states and by out of state probationers supervised by Georgia
Retention: 2 years
Description: Documents relating to summarizing monthly workload activities of probation/parole supervisors throughout the State.
Retention: 1974-March 1981: 10 years; April 1981 - present: 1 year
Description: Documents relating to recording supervision and progress of probationers assigned to State Probation Offices.
Retention: Retain 3 years following fulfillment of terms of probation or release by the court prior to termination of probation.
Description: Bound and authored documents describing the effectiveness and efficiency of various rehabilitative sevices provided to correctional clients.
Retention: 4 years
Description: This series consists of institutional files which contain correspondence with wardens, phone contacts, and personnel information. It also contains special project files, short range project files, reports from research and development, investigations information, correspondence logs, speech bank, photographic files and a tape file.
Retention: Permanent
Description: Documents relating to accounting for inmates who leave their cells/dorms to report to work details.
Retention: 30 days
Description: Documents relating to summarizing statistics on inmates, probationers and parolees taken from inmate data base and probation/parole inventory.
Retention: Security COM Copy: Permanent; Reference Copy: 5 years
Description: Detention Centers provide for the incarceration, rehabilitation, education, health, and medical care of those persons placed in their jurisdiction by courts of law. These centers maintain case files on each detainee which document the performances for the services.
Retention: 4 years
Description: Medical records documenting health services provided to inmates.
Retention: 10 years
Description: Documents containing summaries of special data collections, correctional literature, and policy trends concerning accountability and performance-based management in correctional systems.
Retention: Permanent
Description: Individual offender's summary of progress throughout the program.
Retention: 2 years after successful completion or unsuccessful termination of the RSAT program
Description: Documents relating to the records of incarcerated, paroled, or probated sex offenders.
Retention: Retain until receipt of official proof of death or for 99 years after release
Legal Citation: O.C.G.A. 42-1-12(c)(5)
Description: Documents relating to sending daily information regarding inmate population to central office.
Retention: 30 days
Description: Documents relating to the returning of sentences to the Superior Courts on individuals sentenced by the court that for certain reasons do not enter the correctional system.
Retention: 2 years
