Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Investigation, Georgia Bureau of   [ Total entries: 48 ]


1975-0136 | Applicant Background Investigation File

Description:  Investigating background of applicants for employment with the GBI.

Retention:  Rejected Applicants: 3 years. All Others: Transfer to Active Individual Personnel File.

Vital Record:  FALSE


1975-0173 | Arrest Record Files

Description:  Arresting suspects for all types of criminal activity.

Retention:  23 years.

Vital Record:  FALSE


1989-0059 | Automated Fingerprint Identification System (AFIS) Conversion Printouts

Description:  Conversion of fingerprints from paper documents to State of Georgia Automated Fingerprint Identification System.

Retention:  4 years

Vital Record:  FALSE


1989-0075 | Automated Fingerprint Identification System (GBI/AFIS) Database Backups

Description:  Conversion of fingerprints from paper documents to State of Georgia Automated Fingerprint Identification System.

Retention:  Retain for useful life

Vital Record:  FALSE


1989-0076 | Automated Fingerprint Identification System (GBI/AFIS) Optical Disks

Description:  Conversion of fingerprints from paper documents to optical disks.

Retention:  3 months

Vital Record:  FALSE


0471-0005 | Bingo Organization License Files

Description:  Documents relating to organizations licensed by the Georgia Bureau of Investigation to conduct bingo games.

Retention:  5 years

Vital Record:  FALSE


1986-0048A | Bingo Organization License Files

Description:  The licensing of organizations by the Georgia Bureau of Investigations to conduct bingo games (OCGA 16-12-50 thru 62).

Retention:  7 years after file becomes inactive.

Vital Record:  FALSE


1989-0067 | Computerized Criminal History Files (CCH Microfilm File)

Description:  Computerized Criminal, History Records.

Retention:  70 years

Vital Record:  FALSE


1973-0548A | Crime Laboratory Investigation Files

Description:  Investigation of evidence by scientific examination and investigation of suspicious deaths by medical examiners.

Retention:  See original documentation.

Vital Record:  FALSE


1979-0020 | Crime Prevention Unit Subject Files

Description:  Administering the Crime Prevention Unit.

Retention:  Permanent

Vital Record:  FALSE


1974-0411A | Criminal Activity Teletype Message Files

Description:  The nation-wide collecting and disseminating of information on criminal activity to law enforcement agencies.

Retention:  Record Copy: 20 years. Reference Copies: 1 year.

Vital Record:  FALSE


1983-0003A | Criminal Investigation Case Files

Description: 

Retention:  Random Sample: Permanent.

Vital Record:  FALSE


0471-0006 | Criminal Investigation Case Files - Non Violent Offenses

Description:  Investigative Division Criminal Case Files whose subject matter is non violent offenses

Retention:  Retain 20 years

Legal Citation:  O.C.G.A. 17-3-1(c.1)

Vital Record:  FALSE


0471-0001 | Criminal Investigation Case Files - Serious Violent Felonies

Description:  Investigative Division Criminal Case Files whose subject matter is a serious violent felony as defined by OCGA 17-10-6.1

Retention:  50 years

Legal Citation:  O.C.G.A. 17-3-1(c.1)

Vital Record:  FALSE


0471-0003 | Early Warning System Files

Description:  Records documenting the operation of the early warning system

Retention:  Retain 50 years

Vital Record:  FALSE


0471-0004 | Exit Interviews

Description:  Exit interviews with staff leaving the agency

Retention:  Retain 4 years

Vital Record:  FALSE


1976-0352 | FBI Uniform Crime Reports Files (FBI/UCR Files)

Description:  Reporting information on criminal activity in Georgia to the Federal Bureau of Investigation.

Retention:  3 years

Vital Record:  FALSE


1976-0353 | GCIC (Georgia Crime Information Center) Administrative Subject Files

Description:  Administering the Georgia Crime Information Center.

Retention:  3 years

Vital Record:  FALSE


1976-0341 | GCIC (Georgia Crime Information Center) Council Minutes File (GCIC Council File)

Description:  Establishing and recording the proceedings of the GCIC Council.

Retention:  Permanent

Vital Record:  FALSE


1976-0340 | GCIC (Georgia Crime Information Center) Training Office Subject Files

Description:  Developing and conducting the training program for G.C.I.C. employees.

Retention:  2 years

Vital Record:  FALSE


1999-0032 | GCIC (Georgia Crime Information Center)Audit Files

Description:  Compliance audits files of Georgia's criminal justice agencies.

Retention:  4 years

Vital Record:  FALSE


1976-0072 | Implied Consent Section Supervisor’s Subject Files

Description:  Administration of the Implied Consent Section of the State Crime Laboratory.

Retention:  2 years

Vital Record:  FALSE


1989-0074 | Inactive Personnel Permanent Record Files

Description:  Administering active State employees and to maintaining records needed for documentation during their employment.

Retention:  72 years

Vital Record:  FALSE


1975-0160A | Inspection Report File (Internal Affairs Office)

Description:  Inspecting Regional offices and Headquarters Squads.

Retention:  5 years

Vital Record:  FALSE


1976-0096A | Intelligence Name Index File

Description:  Persons arrested or suspected of criminal activity or persons that were victims of crimes.

Retention:  Record Copy: Permanent. Reference Copies: 3 years.

Vital Record:  FALSE


0471-0002 | Internal Affairs Report Files

Description:  Records documenting internal investigations

Retention:  Retain 50 years

Vital Record:  FALSE


1975-0218A | Internal Affairs Report Files

Description:  Investigation of GBI employees

Retention:  4 years

Vital Record:  FALSE


1976-0083 | Intoximeter Machine and Intoximeter Operator Performance Reports

Description:  Evaluating the performance of Intoximeter machines and operators.

Retention:  6 months

Vital Record:  FALSE


1976-0095 | Investigative Division Active and Inactive Informant Files and Card Files

Description:  Confidential Sources/Informants.

Retention:  10 years after informant becomes inactive.

Vital Record:  FALSE


1976-0082 | Investigative Division Regional Office Subject Files

Description:  Administration of the Investigative Division, including all region offices, of the Georgia Bureau of Investigation.

Retention:  1 year

Vital Record:  FALSE


1977-0071 | Latent Fingerprint Work File

Description:  Processing latent prints received from various law enforcement agencies.

Retention:  20 years

Vital Record:  FALSE


1989-0068 | Master Fingerprint Card File

Description:  Master Criminal Fingerprint Card File.

Retention:  57 years

Vital Record:  FALSE


1989-0066 | Missing Children Files

Description:  Documentation of all investigative leads that were generated in the case .

Retention:  10 years

Vital Record:  FALSE


1981-0146 | Monthly Activity Reports

Description:  The daily and monthly Work activity/productivity of sworn personnel of the Investigative Division of the GBI. Records are maintained on GBI Form 040.

Retention:  10 years

Vital Record:  FALSE


1976-0161 | NCIC Computer Entries: NCIC Outstanding Warrant Computer Printouts

Description:  Entering information on outstanding warrants into a central computer.

Retention:  Retain for useful life

Vital Record:  FALSE


1976-0157 | NCIC Computer Entries: Stolen Articles

Description:  Entering information on outstanding warrants into a central computer.

Retention:  2 years

Vital Record:  FALSE


1976-0160 | NCIC Computer Entries: Stolen Boats (Unrecovered)

Description:  Entering information on outstanding warrants into a central computer.

Retention:  4 years

Vital Record:  FALSE


1976-0158 | NCIC Computer Entries: Stolen Guns

Description:  Entering information on outstanding warrants into a central computer.

Retention:  See instructions

Vital Record:  FALSE


1976-0159 | NCIC Computer Entries: Stolen Securities

Description:  Entering information on outstanding warrants into a central computer.

Retention:  See instructions

Vital Record:  FALSE


1976-0156 | NCIC Computer Entries: Stolen Vehicle/License Plates

Description:  Entering information on outstanding warrants into a central computer.

Retention:  See instructions.

Vital Record:  FALSE


1976-0155 | NCIC Computer Entries: Warrants/Wanted Persons

Description:  Entering information on outstanding warrants into a central computer.

Retention:  See instructions

Vital Record:  FALSE


1976-0285A | Photograph Negative and Proof Files (Regional Office Investigations)

Description:  Maintaining proofs and negatives of photographs taken as part of GBI Regional office investigation.

Retention:  File as part of regional office Criminal Investigation Files

Vital Record:  FALSE


1981-0357A | Photography Negatives

Description:  Taking photographs of autopsies, fingerprints, crime scenes, documents, physical evidence.

Retention:  Historical sample: Permanent. All others: 50 years.

Vital Record:  FALSE


1974-0413 | Polygraph Examination File

Description:  Administering polygraphs examinations.

Retention:  23 years

Vital Record:  FALSE


1976-0116 | Purchase of Information and Evidence Cash Journal File

Description:  Payments made for purchase of evidence, information and miscellaneous expenses.

Retention:  See instructions.

Vital Record:  FALSE


1974-0412 | Radio Log Files

Description:  Providing a transcript of radio communications.

Retention:  1 year

Vital Record:  FALSE


1975-0228 | Reaction Center Daily Report Files

Description:  Reporting criminal investigations opened by the GBI on a daily basis.

Retention:  1 year

Vital Record:  FALSE


1977-0272 | State Crime Laboratory Division Director’s and Deputy Director’s Investigation Correspondence Files

Description:  Corresponding with various officials and individuals concerning possible criminal cases and activities.

Retention:  10 years

Vital Record:  FALSE


Georgia Archives, 5800 Jonesboro Road, Morrow, GA  30260
www.georgiaarchives.org