Georgia Archives

University System of Georgia

Local Government Record Retention Schedules

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CATEGORY:  PUBLIC SAFETY (19)   [ Total entries: 91 (showing 20 per page) ]


LG-19-021 | Civil Arrest Order Log Books

Description:  Documents actions taken on orders for incarceration in civil cases

Retention:  3 years

Updated:  April 05, 2017


LG-19-022 | Condemned Vehicles Account Records

Description:  Records documenting the sale and release of impounded vehicles after condemnation

Retention:  3 years after condemnation of vehicle

Updated:  April 05, 2017


LG-19-023 | Coroner, Inquest Files - Sheriff

Description:  Records documenting hearings conducted to determine if sufficient evidence exists for criminal prosecution

Retention:  50 years

Updated:  April 05, 2017


LG-19-024A AND LG-19-024B | Crime Incident Statistical Reports

Description:  Record summarizing crime statistics in an area

Retention:  (LG-19-024A) Annual report: Permanent; (LG-19-024B) Other periodic reports: 5 years

Updated:  April 05, 2017


LG-19-025 | Criminal Investigation Case Files (Capital Felonies)

Description:  Investigation of suspected criminal activity in order to arrest and convict the perpetrators; includes incident reports and supplements, documentary evidence, criminal history sheets, affidavits or other written statements, copies of subpoenas, State Crime Laboratory reports, and any other documents relevant to the investigation

Retention:  50 years after adjudicated

Updated:  April 05, 2017


LG-19-026 | Criminal Investigation Case Files, Felony

Description:  Investigations of felony crimes other than capital offenses

Retention:  7 years after adjudicated

Updated:  April 05, 2017


LG-19-027 | Criminal Investigation Case Files, Misdemeanors

Description:  See Criminal Investigation Case Files (Capital Felonies)

Retention:  5 years after adjudicated

Updated:  April 05, 2017


LG-19-028 | Criminal Trespass Notifications

Description:  Records advising subjects they are prohibited from entering a given property

Retention:  Retain for useful life

Updated:  April 05, 2017


LG-19-029 | Dead Animal Pick-up Records

Description:  Records documenting the disposition of animal carcasses

Retention:  2 years

Updated:  April 05, 2017


LG-19-030 | Dog Maintenance Records - K-9 Units

Description:  Records documenting the physical health and training proficiency of members of K-9 units

Retention:  4 years after dog leaves the unit

Updated:  April 05, 2017


LG-19-031 | Emergency Dispatch Logs

Description:  Record of emergency calls received over radio and logged at time of dispatch

Retention:  3 years

Updated:  April 05, 2017


LG-19-032 | Emergency Management/Operations Reports

Description:  Record documenting the type of emergency operation and the assistance provided

Retention:  5 years

Updated:  April 05, 2017


LG-19-033A and LG-19-033B | Evidence and Property Logs and Forms

Description:  Documents evidence, property stored for safekeeping, and found property acquired and maintained by the police department

Retention:  (LG-19-033A) Evidence log: 3 years after disposition of property; (LG-19-033B) Logs of property not part of court proceeding:1 year after disposition

Updated:  April 05, 2017


LG-19-034 | Extradition Files

Description:  Records documenting the transfer of a criminal to a different jurisdiction for trial

Retention:  5 years after closed

Updated:  April 05, 2017


LG-19-035 | False Alarm Reports

Description:  Reports of public safety officer response to a false alarm (or prank call)

Retention:  3 years

Updated:  April 05, 2017


LG-19-036 | Fi. Fa. (Fieri Facias) Records, Sheriffs

Description:  Documents relating to serving of Fi.Fa. papers by sheriffs

Retention:  7 years whether entered on GED or not

Updated:  April 05, 2017


LG-19-089 | Field Training Files

Description:  Non-Post Training Files (Post training files are at Post.)

Retention:  5 years

Updated:  October 17, 2017


LG-19-090 | Fingerprint Cards

Description:  Paper copies of fingerprints taken by law enforcement.

Retention:  Keep until entered into the Fingerprint database or part of an investigation file.

Updated:  October 17, 2017


LG-19-037 | Fingerprint Reports to FBI

Description:  Copies of reports submitted to Federal Bureau of Investigation

Retention:  Retain for useful life

Updated:  April 05, 2017


LG-19-038 | Fire Hydrant Inspection Reports

Description:  Records documenting the installation and maintenance of fire hydrants

Retention:  5 years

Updated:  April 05, 2017


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