Georgia Archives

University System of Georgia

Local Government Record Retention Schedules

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CATEGORY:  PUBLIC SAFETY (19)   [ Total entries: 91 (showing 20 per page) ]


LG-19-059 | Investigation Logs

Description:  Chronological listing of investigations

Retention:  3 years after release of inmate

Updated:  April 05, 2017


LG-19-060 | Jail Booking Records

Description:  Medical and personal information, fingerprints, and associated data gathered during the process of entering an individual in jail (booking them).

Retention:  10 years after release

Updated:  April 05, 2017


LG-19-061 | Jail Registers

Description:  Registers of inmates

Retention:  10 years after last entry

Updated:  April 05, 2017


LG-19-062 | Juror Summons

Description:  Summons of jurors to serve on grand jury and trial juries

Retention:  3 years

Updated:  April 05, 2017


LG-19-063 | Juvenile Complaint

Description:  State form recording any criminal accusations made against a juvenile

Retention:  5 years or adjudication of case

Updated:  April 05, 2017


LG-19-088 | LED Sheets

Description:  GCIC form the Police Department uses to enter stolen properties and vehicles etc. into GCIC

Retention:  30 days

Updated:  October 17, 2017


LG-19-064 | LEDS Warrant Worksheets

Description:  Worksheets used to post data to GCIC/NCIC information system

Retention:  Retain for useful life

Updated:  April 05, 2017


LG-19-065 | Medicaid/Medicare Insurance Claims

Description:  Invoices sent to Medicaid/Medicare for reimbursement

Retention:  5 years after settlement

Updated:  April 05, 2017


LG-19-066 | Misdemeanor Case Files, Traffic Court

Description:  Court adjudication of misdemeanor traffic citations issued by authorized public safety officers

Retention:  6 years

Updated:  April 05, 2017


LG-19-067 | Misdemeanor Investigation Case Files

Description:  Investigation of misdemeanor crimes

Retention:  2 years after close of investigation

Updated:  April 05, 2017


LG-19-069 | Pawn Tickets

Description:  Record of goods sold or pledged in exchange for the loan of money

Retention:  4 years after the year in which the record was created

Updated:  April 05, 2017


LG-19-070 | Prisoner Hold Records

Description:  Records documenting individuals currently in custody who are wanted by other law enforcement offices

Retention:  2 years after prisoner released to requesting agency

Updated:  April 05, 2017


LG-19-071 | Prisoner Mail Logs

Description:  Record of all mail received by an inmate

Retention:  1 year

Updated:  April 05, 2017


LG-19-072 | Prisoner Transfer Files/Extradition Files

Description:  Records documenting the movement of prisoners from facility to facility or transfer to another facility

Retention:  5 years

Updated:  April 05, 2017


LG-19-073 | Proof of Rabies Vaccination

Description:  Records documenting rabies vaccination

Retention:  3 years from date of issuance

Updated:  April 05, 2017


LG-19-074 | Radio Dispatch Logs

Description:  Records of the first offical report of a fire or incident from incoming radio calls

Retention:  3 years

Updated:  April 05, 2017


LG-19-075 | Record of Animal Bites

Description:  Record documenting type of animal, owner, past history of attacks, individual biten, date, physcian treatment, and observation for rabies

Retention:  3 years

Updated:  April 05, 2017


LG-19-076 | Remittance Reports

Description:  Records documenting the remittance of a prescribed portion of court fines and costs to such funds as the Peace Officers Annuity and Benefit Fund and the Sheriff's Retirement Fund, Crime Victims Fund, and the Peace Officer/Prosecutor Training Fund

Retention:  5 years

Updated:  April 05, 2017


LG-19-077 | Report of Multiple Sale or Other Disposition of Pistols and Revolvers

Description:  ATF form F3310.4

Retention:  1 year

Updated:  April 05, 2017


LG-19-078 | Sale and Claim Execution Dockets - Sheriff

Description:  Record of items sold at public auction by the Sheriff

Retention:  7 years

Updated:  April 05, 2017


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