Georgia Archives

University System of Georgia

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Local Government Record Retention Schedules

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CATEGORY:  ELECTIONS (07)   [ Total entries: 72 (showing 20 per page) ]


LG-07-021 | Collection of Qualifying Fees

Description:  Receipts, correspondence, and transmittals regarding the collection of qualifying fees.

Retention:  2 years

Updated:  October 20, 2016


LG-07-022 | Computing and Canvassing the Vote Records

Description:  All records related to the process of computing, tallying, and canvassing the vote.

Retention:  2 years

Updated:  October 20, 2016


LG-07-023 | Contested Election/Primary Records

Description:  Records related to the resolving of a contested election or primary.

Retention:  2 years after resolution of dispute

Updated:  October 20, 2016


LG-07-024 | Correspondence - Superintendent

Description:  All correspondence related to the general administration of the office.

Retention:  2 years

Updated:  October 20, 2016


LG-07-025 | Court Orders for Opening Voting Machines

Description:  Records relating to the examination procedures for voting machines.

Retention:  2 years

Updated:  October 20, 2016


LG-07-026 | Declaration of Intent to Accept Contributions - Superintendent

Description:  Declarations by candidates or their campaigns to accept contributions.

Retention:  5 years

Updated:  October 20, 2016


LG-07-027 | Election Offenses

Description:  Superintendant's records relating to the investigation and/or prosecution of election offenses.

Retention:  2 years after close of case

Updated:  October 20, 2016


LG-07-028 | Election Returns (copies), Ballots, and Other Election Materials

Description:  Copies of election returns filed with election superintendent, used and voided ballots, tally sheets, oaths, and numbered lists of voters.

Retention:  2 years

Updated:  October 20, 2016


LG-07-029 | Electors List - Municipal Authority

Description:  Elector lists delivered from the county board of registrars.

Retention:  2 years

Updated:  October 20, 2016


LG-07-030 | Electors List Purchase Records - Registrar

Description:  Statements verifying that purchased copies of the electors list will not be used for commercial purposes.

Retention:  2 years

Updated:  October 20, 2016


LG-07-031 | Electors Lists

Description:  List of all qualified electors for a given primary or election. This is the registrar's retained copy.

Retention:  5 years

Updated:  October 20, 2016


LG-07-032 | Electors Lists Receipts - Registrar

Description:  Receipts for the delivery of electors lists

Retention:  2 years

Updated:  October 20, 2016


LG-07-033 | Electors Lists, Marked - Registrar

Description:  Marked copy of voter list

Retention:  5 years

Updated:  October 20, 2016


LG-07-034 | Electors’ Change of Residence Cards

Description:  Records relating to the change of address for electors.

Retention:  Retain last change of address

Updated:  October 20, 2016


LG-07-035 | General and Consolidated Returns

Description:  Records related to consolidating voting results.

Retention:  2 years

Updated:  October 20, 2016


LG-07-036 | List of Convicted Felons - Clerk of Superior Court

Description:  List of individuals who have been disenfranchised for a felony conviction.

Retention:  2 years

Updated:  October 20, 2016


LG-07-037 | List of Disqualified Voters

Description:  List of voters who have been disqualified for mental incompetency.

Retention:  2 years

Updated:  October 20, 2016


LG-07-038 | Lists of Deceased Individuals

Description:  Monthly list prepared by Vital Statistics and sent to the Voter Registrar.

Retention:  2 years

Updated:  October 20, 2016


LG-07-039 | Lists of Persons Assisting Electors

Description:  Records documenting statutory compliance with providing assistance to electors.

Retention:  2 years

Updated:  October 20, 2016


LG-07-040 | Lists of Persons Assisting Voters

Description:  Names of individuals who assisted voters.

Retention:  2 years

Updated:  October 20, 2016


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