Parking Notice: The rear parking lot at the Georgia Archives will be undergoing maintenance in June. Maintenance is scheduled for June 11–12 and June 15–16, weather permitting. Please plan to use the front parking off Jonesboro Road during this work.
Closure Notice: The Georgia Archives will be closed Friday, June 19, and Saturday, June 20, in observance of Juneteenth.
CATEGORY: PERSONNEL (06) [ Total entries: 33 (showing 20 per page) ]
Description: Reports of employee accidents and injuries; including worker's compensation claims.
Retention: Workers' Comp Claims: 5 years and settlement of all claims due; Accident Reports not resulting in Workers' Comp Claims: 3 years.
Description: Records documenting an agency's compliance with the requirements of the Equal Employment Opportunity Commission and response to federal program reviews, state compliance audits, annual reporting requirements, and internal audits.
Retention: Plans: Permanent; Audits, annual reports, and other records: 3 years.
Description: Records documenting employment applications of persons not hired. Records may include but are not limited to: unsolicited, incomplete, and complete applications; supporting documentation, interview notes and materials; background surveys; and correspondence.
Retention: Unsolicited and incomplete applications: Useful life; All other records: 3 years.
Description: Criminal and financial background checks on employees.
Retention: 5 years.
Description: Records documenting salary reduction-type plans authorized by the Internal Revenue Service.
Retention: 6 years after temination of participant.
Description: Copies of notices required by COBRA; documentation that notices were received; documentation of any circumstance in which COBRA is not offered due to gross misconduct.
Retention: 6 years
Description: Service contracts between an individual and government agency.
Retention: 7 years after expiration.
Description: Records documenting converted personal leave requests.
Retention: 1 year after leave is used.
Description: Records documenting the random drug testing of employees to include pre-employment and reasonable suspicion.
Retention: Positives and refusals: 5 years. Negatives and Cancelled Drug Tests and documents relating to the administration of the alcohol and controlled substance testing programs: 2 years.
Description: Resolution of employee complaints against supervisor or other employees.
Retention: 2 years after the complaint is filed or the case is resolved.
Description: Guidelines created to explain the internal operations and procedures of the agency to a new employee.
Retention: Permanent.
Description: Records monitoring the exposure to hazardous materials by employees.
Retention: 30 years.
Description: Documentation of employee exposure to hazardous materials.
Retention: 30 years after separation.
Description: Records documenting employee parking permit applications, cards, and permits.
Retention: 5 years after permit expires or is superseded or separation of employee from the agency.
Description: Records documenting an employee's work history with the agency, generally maintained as a case file; includes records of continuing education, performance evaluations, and disciplinary actions. Please note: no central agency maintains these records, it is the responsibility of individual agencies to maintain the personnel files of their employees.
Retention: Records documenting service, final leave status, and hire/no hire recommendation: 50 years; Other records: 7 years following separation of employee.
Description: I-9 forms.
Retention: 3 years after date of hire or 1 year after separation, whichever is longer.
Description: Reports classifying employees by race and gender that document compliance with EEOC rules.
Retention: 3 years.
Description: Records documenting charges of discrimination filed against an agency.
Retention: 2 years or until final disposition of the charge or action.
Description: Records documenting extended absence from work by an employee under provisions of the Family Medical Leave Act.
Retention: 3 years.
Description: This series documents the activities of interns working at the agency.
Retention: 5 years.
