CATEGORY: PERSONNEL (06) [ Total entries: 33 (showing 20 per page) ]
Description: Reports of employee accidents and injuries; including worker's compensation claims.
Retention: Workers' Comp Claims: 5 years and settlement of all claims due; Accident Reports not resulting in Workers' Comp Claims: 3 years.
Description: Records documenting an agency's compliance with the requirements of the Equal Employment Opportunity Commission and response to federal program reviews, state compliance audits, annual reporting requirements, and internal audits.
Retention: Plans: Permanent; Audits, annual reports, and other records: 3 years.
Description: Records documenting employment applications of persons not hired. Records may include but are not limited to: unsolicited, incomplete, and complete applications; supporting documentation, interview notes and materials; background surveys; and correspondence.
Retention: Unsolicited and incomplete applications: Useful life; All other records: 3 years.
Description: Criminal and financial background checks on employees.
Retention: 5 years.
Description: Records documenting salary reduction-type plans authorized by the Internal Revenue Service.
Retention: 6 years after temination of participant.
Description: Copies of notices required by COBRA; documentation that notices were received; documentation of any circumstance in which COBRA is not offered due to gross misconduct.
Retention: 6 years
Description: Service contracts between an individual and government agency.
Retention: 7 years after expiration.
Description: Records documenting converted personal leave requests.
Retention: 1 year after leave is used.
Description: Records documenting the random drug testing of employees to include pre-employment and reasonable suspicion.
Retention: Positives and refusals: 5 years. Negatives and Cancelled Drug Tests and documents relating to the administration of the alcohol and controlled substance testing programs: 2 years.
Description: Resolution of employee complaints against supervisor or other employees.
Retention: 2 years after the complaint is filed or the case is resolved.
Description: Guidelines created to explain the internal operations and procedures of the agency to a new employee.
Retention: Permanent.
Description: Records monitoring the exposure to hazardous materials by employees.
Retention: 30 years.
Description: Documentation of employee exposure to hazardous materials.
Retention: 30 years after separation.
Description: Records documenting employee parking permit applications, cards, and permits.
Retention: 5 years after permit expires or is superseded or separation of employee from the agency.
Description: Records documenting an employee's work history with the agency, generally maintained as a case file; includes records of continuing education, performance evaluations, and disciplinary actions. Please note: no central agency maintains these records, it is the responsibility of individual agencies to maintain the personnel files of their employees.
Retention: Records documenting service, final leave status, and hire/no hire recommendation: 50 years; Other records: 7 years following separation of employee.
Description: I-9 forms.
Retention: 3 years after date of hire or 1 year after separation, whichever is longer.
Description: Reports classifying employees by race and gender that document compliance with EEOC rules.
Retention: 3 years.
Description: Records documenting charges of discrimination filed against an agency.
Retention: 2 years or until final disposition of the charge or action.
Description: Records documenting extended absence from work by an employee under provisions of the Family Medical Leave Act.
Retention: 3 years.
Description: This series documents the activities of interns working at the agency.
Retention: 5 years.
