Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Pardons and Paroles, State Board of

Total entries: 9   (Listed alphabetically by title)


0465-0003 | Bank Deposit Slip Files

Description:  Collecting funds from probationers on fines, court costs, restitution or child support imposed, and disbursing such funds to the appropriate receiving agencies.

Retention:  3 years

Vital Record:  FALSE


0465-0004 | Board Contact Cards

Description:  Maintaining indexed record of people contacting the board members on behalf of a prisoner.

Retention:  10 years

Vital Record:  FALSE


0465-0002 | Cancelled Checks and Check Book Stub Files

Description:  Collecting funds from probationers on fines, court costs, restitution or child support imposed, and disbursing such funds to the appropriate receiving agencies.

Retention:  4 years

Vital Record:  FALSE


0465-0009 | Case File Materials

Description:  Includes sentencing documents, legal investigation, social investigation, personal history statement, parole review summary, delinquent report, waiver of final hearing, discharge order without parole, pardon application

Retention:  20 years

Vital Record:  FALSE


0465-0007 | Civil Litigation Case Files

Description:  Files that hold all pleadings and paperwork pertaining to that litigation which the inmate has filed in a court. Includes a copy of the lawsuit, discovery material, correspondence, court orders, motions, and briefs.

Retention:  5 years

Vital Record:  FALSE


0465-0008 | Clemency Actions

Description:  Includes ballots/board decision sheet, parole certificate/supervised reprieve order/conditional transfer, discharge order with restoration of rights, pardon, commutation, restoration of rights, revocation of parole order

Retention:  Permanent

Vital Record:  FALSE


0465-0001 | Inmate Correspondence Files

Description: 

Retention:  1 year

Vital Record:  FALSE


0465-0006 | Kardex Reference Cards

Description:  Kardex reference cards were formerly established on every individual sentenced to prison time and subject to clemency action by the Board, as well as individuals granted restoration of civil and political rights or pardon who did not serve prison time in Georgia.

Retention:  40 years

Vital Record:  FALSE


0465-0005 | Weekly Clemency List

Description:  Weekly typed listing of clemency decisions made by the Board. Effective date of decision many not come until sometime later and decision is tentative until actual date of release.

Retention:  6 months

Vital Record:  FALSE


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