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GHRAC Award Categories and Selection Criteria

AWARD FOR LEGISLATIVE ADVOCACY

Criteria for selection: effectiveness of legislative advocacy efforts as determined by the outcome and impact of such efforts; commitment to advocacy on behalf of archives and records management as evidenced by sustained efforts over a period of years, or scope of advocacy efforts as evidenced by support of local projects or programs with regional or statewide impact.

Provide legislative reference numbers, press releases or clippings. Supporting materials may be submitted by electronic transmission.

Eligible: Individuals

AWARD FOR ADVOCACY

Criteria for selection: effectiveness of advocacy efforts as determined by the outcome and impact of such efforts; commitment to advocacy on behalf of archives and records management as evidenced by sustained efforts over a period of years, or scope of advocacy efforts as evidenced by support of major programs whose impact extends beyond locality.

Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. Supporting materials may be submitted by electronic transmission.

Eligible: Individuals, Organizations, and Institutions

AWARD FOR LOCAL HISTORY ADVOCACY

Criteria for selection: effectiveness of local history advocacy efforts as determined by the outcome and impact of such efforts on a local Georgia community; commitment to advocacy on behalf of local archives and records management as evidenced by sustained efforts over a period of years, or scope of advocacy efforts as evidenced by support of individuals, groups and organizations in a community.

Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. Supporting materials may be submitted by electronic transmission.

Eligible: Individuals, Organizations, and Institutions

AWARD FOR EXCELLENCE IN ARCHIVAL PROGRAM DEVELOPMENT BY OR IN A LOCAL HISTORICAL RECORDS REPOSITORY OR LOCAL GOVERNMENT

Criteria for selection for recent special projects, new or on-going programs: advocacy in promoting the identification, protection, preservation and use of historical records; advocacy in compiling historical records for use by historians or genealogists; outreach services/education using such records; cooperation between agencies, organizations, or institutions for use and preservation of archival records; undertaking innovative projects/activities related to some aspect of archival records; and overall development of a soundly administered archival program. Supporting materials are required, and may be submitted by electronic transmission.

Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc.

Oral History Projects may be submitted under this category. Oral history nominations must include the name of the repository that will house the original oral history.

Eligible: Individuals, Organizations, and Institutions

1) Historical Records Repositories such as historical or genealogical societies, private or organizational archives, libraries, and museums; private universities, private schools, or related organizations; or, individuals who are employed or volunteer in local historical records repositories; 2) Local Government entities such as counties, cities, court systems, public libraries, or school systems; or 3) individuals who are employed or volunteer in local organizations or local government entities.

AWARD FOR EXCELLENCE IN ARCHIVAL PROGRAM DEVELOPMENT BY A STATE AGENCY OR INSTITUTION

Criteria for selection for recent special projects, new or on-going programs: based on the agency’s or institution’s actions to take systematic steps to help identify appropriate care and management for archival records in its custody; to undertake innovative projects/activities related to some aspect of archival records; to cooperate between agencies, organizations, or institutions for use and preservation of archival records; or to make major accomplishments relating to archival records.

Preference will be given to programs that demonstrate progress in implementing professional archival standards, provide archival training for staff, hire professional archival staff, establish an identified archives, or can be adapted for use by other institutions.

Supporting materials are required, and may be submitted by electronic transmission.

Oral History Projects may be submitted under this category. Oral history nominations must include the name of the repository that will house the original oral history.

Eligible: State Government Agencies and State Institutions (Including Public Colleges and Universities)

Not Eligible: Individuals

AWARD FOR EXCELLENCE IN DOCUMENTING GEORGIA’S HISTORY

Criteria for selection: demonstrated success in raising public awareness of the importance of improving documentation of the state, in general; effectiveness in improving the documentary record of Georgia through identifying and ensuring the preservation and use of records relating to under-documented communities and topics; innovativeness in approaches to identifying and acquiring the records of under-documented communities/topics; research, publication, or effective approaches to making Georgia’s documentary record available to a broader public or scholarly audience. Publications may include oral history projects, exhibits (on site or online), websites, media productions, articles or books.

Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. A bibliography which demonstrates use of primary sources is required for publications in any format (including exhibits, websites and media productions). This bibliography should be formatted according to a standard scholarly style manual for print publications (i.e., not solely a list of online links, nor solely a list of institutions in documentary end credits). If a documentary’s end credits do not include full bibliographic citations, these should be provided in a separate, standalone bibliogrpahy. An exception may be considered for works which exhibit excellence in documenting Georgia’s history, as well as “the spirit if not the letter of the law” with respect to the inclusion of a formal bibliography; for example, in an edited compilation of components by multiple authors. In such cases, extensive footnotes or endnotes for the component pieces must include primary sources utilized, and their locations (i.e., in private hands, online, in archival collections, in non-archival institutions, etc.), as well as secondary sources utilized. Use of primary sources in an out-of-state institution must relate to Georgia’s history.

The nomination of an exhibit must include display location and dates, physical attributes, text, bibliography of primary sources, and any related literature. Use of primary source materials should be clearly evidenced in the sustained and developed narrative of the exhibit. And, to the extent possible, exhibit text blocks should include attribution of documentary sources. A comprehensively photographed depiction of the entire exhibit, or a comprehensive video tour of it, should also be included in the nomination. If programming in conjunction with the exhibit is included in the nomination, related supporting materials should be included. If an exhibit catalog was published, it should be included in the nomination package (one electronic copy if 50 pages or less, or 7 print copies if more than 50 pages). In summary, the nomination package, especially if the nominated exhibit is not on display during the award nomination review period (June and July), must provide a complete and thorough representation of the entire project.

Nominated web sites should be up-to-date and active, with the current URL provided. Unique content or presentation, full-text searching, and other functionality that contributes to use are preferred.

Supporting materials of 50 pages or less may be submitted by electronic submission. Books, supporting materials, other publications, or student papers over 50 pages may not be submitted in .pdf or other electronic format; instead, 7 copies must be submitted as hard copies. The length and format make readability and assessment challenging. Exceptions may be made in extenuating circumstances, if requests are made in advance. Electronic copies should be directed to Christopher Davidson (christopher.davidson@usg.edu). Hard copies should be sent to GHRAC, Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260. Copies will not be returned.

Eligible: Individuals, Organizations, and Institutions

AWARD FOR EXCELLENCE IN RESEARCH USING THE HOLDINGS OF ARCHIVES

Criteria for selection: evidence of an understanding of primary source research and the ability to use archival records effectively; intensive use of one or more significant, but under-utilized, archival records series in pursuit of a well-conceived research strategy; use of innovative techniques, or the application of archival data in different or novel uses; contribution to the greater understanding of the topic; or contribution to an increased awareness of available archives or resources. If the work is a book, or a website, it must show a strong link to archival research. Nominees must have utilized one or more repositories. Emphasis is given to the selection and effective use of primary sources for research.

Required: Nominations must include information on the archival holdings and historical records repositories used in the research. Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. Supporting materials may be submitted by electronic transmission. Actual research product–books, other publications, or student papers over 50 pages may not be submitted in .pdf or other electronic format; instead 7 copies must be submitted as hard copies. The length and format make readability and assessment challenging. Exceptions may be made in extenuating circumstances, if requests are made in advance.

If product is a book, nominator must arrange for 7 copies to be sent (in a timely manner) to GHRAC, Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260. Copies will not be returned. Contact Archives Director before making arrangements.

Eligible: Individuals

Required: Nominations must include information on the archival holdings and historical records repositories used in the research. Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. Supporting materials may be submitted by electronic transmission. If product is a book, nominator must arrange for 7 copies to be sent (in a timely manner) to GHRAC, Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260. Copies will not be returned.

AWARD FOR EXCELLENCE IN THE EDUCATIONAL USE OF HISTORICAL RECORDS

Criteria for selection for recent special projects, new or on-going programs: evidence of an understanding of the educational value of primary sources (see definition below) and the extent to which primary sources have been integrated into a classroom or school district curriculum; impact of the use of primary sources on student academic performance and community involvement; use of innovative and creative techniques for using primary sources in the classroom; can be adapted for use by other institutions; and willingness to advocate with others for using primary sources in the classroom.

Nominations must include information on the archival holdings and historical records repositories used in the research and development of the project. Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. If product is a publication that cannot be scanned, nominator must arrange for 7 copies to be sent (in a timely manner) to GHRAC, Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260. Copies will not be returned.

Eligible: Individuals, Organizations, and Institutions

AWARD FOR EXCELLENCE IN STUDENT RESEARCH USING HISTORICAL RECORDS, GRADUATE LEVEL

Criteria for Selection: All of the undergraduate award criteria apply, plus the extent to which information from primary sources (see definition below) was used in the development of an original scholarly contribution, making a clear and compelling argument based upon historical evidence, with writing which represents exceptional style and organization.

Requirements: The requirements for undergraduate nominations apply also to graduate nominations.

Notes: The notes for undergraduate nominations apply also to graduate nominations.

Student papers over 50 pages may not be submitted in .pdf or other electronic format; instead 7 copies must be submitted as hard copies. The length and format make readability and assessment challenging. Exceptions may be made in extenuating circumstances, if requests are made in advance.

Requirements: The requirements for undergraduate nominations apply also to graduate nominations.

Eligible: Individuals Graduate students presently enrolled in, or recently graduated from, academic programs of institutions of higher education who present writings of a scholarly nature may be nominated. Graduate students presently enrolled in school must have completed all requirements for the advanced degree at the time of nomination. Students who have graduated must be nominated within 24 months of their graduation date. Contact information for the student should be current as of the date of the nomination, rather than as of the completion date of the nominated work. In general, a student who has received an undergraduate award from this awards program should not also be nominated for a graduate award, especially for continued work on the same topic, unless the graduate work is of exceptional merit and original scholarly contribution.

AWARD FOR EXCELLENCE IN STUDENT RESEARCH USING HISTORICAL RECORDS, UNDERGRADUATE LEVEL

Criteria for Selection: the extent to which information from primary sources (see definition below) was used; a bibliography which demonstrates such use; a clear and proven thesis; historical accuracy; a demonstrated understanding of historical context; evidence of creativity and imagination in interpreting and integrating information from historical records with scholarly information; clear writing; good organization; and, correct grammar and spelling.

Eligible for Nomination: Undergraduate nominations should be no more than two (2) years old from the date the work was actually completed. Contact information for the student should be current as of the date of the nomination, rather than as of the completion date of the nominated work.

Requirements: (1) Archival research must have been based significantly on holdings in repositories, online primary sources, and newspapers. And, the nomination must include a list of the names of the historical records repositories used by the student. Students who complete a work in an area other than Georgia history must have used the resources of Georgia repositories. And, the nomination must include a list of the names of those historical records repositories used by the student. (2) Student nominations which are either self-nominated, or nominated by a family member, must be accompanied by a letter of support from a teacher, professor, advisor, or other appropriate representative of an institution or organization. (3) The Awards Committee expects the nominated work to have been reviewed for errors in spelling and grammar and corrected prior to submission.

Notes: If it seems likely to an award nominator that the information provided on the nomination form and in the 500-word project description, along with the nominated work itself, are insufficient to document the scope of the project (for instance, if a project included an exhibit, a website, or an audiovisual or performance component), appropriate supporting materials should accompany the nomination. Seven (7) copies are required of all supporting materials which are submitted in any format other than electronic transmission. None of these materials will be returned to either the nominator or the nominee. Student papers over 50 pages may not be submitted in .pdf or other electronic format; instead 7 copies must be submitted as hard copies. The length and format make readability and assessment challenging. Exceptions may be made in extenuating circumstances, if requests are made in advance. Contact Archives Director before making arrangements.

AWARD FOR EXCELLENCE IN STUDENT RESEARCH USING HISTORICAL RECORDS, GRADES 9-12

Criteria for selection: the extent to which information from primary sources (see definition below) was used, a bibliography that demonstrates such use is required, a clear and proven thesis, historical accuracy, a demonstrated understanding of historical context, evidence of creativity and imagination in interpreting and integrating information from historical records with scholarly information, clear writing, good organization, correct grammar and spelling. Nominations must be based significantly upon archival research which includes holdings in repositories, online primary sources, and newspapers.

Required: Nominations must include the student bibliography and names of the historical records repositories used by the student. The Awards Committee expects the nominated work to have been reviewed for errors in spelling and grammar and corrected prior to submission. Supporting materials may be submitted by electronic transmission. Otherwise, please submit 7 copies of the student’s work that will not be returned. Copies may take the form of a paper, photograph, script, video, DVD, written explanatory material, etc.

Eligible: Individuals, including Teams of Individuals

AWARD FOR EXCELLENCE IN STUDENT RESEARCH USING HISTORICAL RECORDS, GRADES 6-8

Criteria for selection: the extent to which information from primary sources (see definition below) was used, a bibliography that demonstrates such use is required, historical accuracy, evidence of creativity and imagination in interpreting and integrating information from historical records with other information, clear writing, good organization, correct grammar and spelling.

Required: Nominations must include the student bibliography and names of the historical records repositories used by the student. The Awards Committee expects the nominated work to have been reviewed for errors in spelling and grammar and corrected prior to submission. Supporting materials may be submitted by electronic transmission. Otherwise, please submit 7 copies of the student’s work that will not be returned. Copies may take the form of a paper, photograph, script, video, DVD, written explanatory material, etc.

Eligible: Individuals, including Teams of Individuals

Primary Sources - Definition

Historians use a wide variety of sources to answer questions about the past. In their research, scholars of history use both primary sources and secondary sources. Primary sources are actual records that have survived from the past, such as letters, photographs, articles of clothing. Secondary sources are accounts of the past created by people writing about events sometime after they happened.