Criteria for selection: demonstrated success in raising public awareness of the importance of improving documentation of the state, in general; effectiveness in improving the documentary record of Georgia through identifying and ensuring the preservation and use of records relating to under-documented communities and topics; innovativeness in approaches to identifying and acquiring the records of under-documented communities/topics; research, publication, or effective approaches to making Georgia’s documentary record available to a broader public or scholarly audience. Publications may include oral history projects, exhibits (on site or online), websites, media productions, articles or books.
Provide evidence of the nominee’s work, such as actual work product, photographs, photocopies or scans, CD, DVD, website URL, support letters, etc. A bibliography which demonstrates use of primary sources is required for publications in any format (including exhibits, websites and media productions). This bibliography should be formatted according to a standard scholarly style manual for print publications (i.e., not solely a list of online links, nor solely a list of institutions in documentary end credits). If a documentary’s end credits do not include full bibliographic citations, these should be provided in a separate, standalone bibliogrpahy. An exception may be considered for works which exhibit excellence in documenting Georgia’s history, as well as “the spirit if not the letter of the law” with respect to the inclusion of a formal bibliography; for example, in an edited compilation of components by multiple authors. In such cases, extensive footnotes or endnotes for the component pieces must include primary sources utilized, and their locations (i.e., in private hands, online, in archival collections, in non-archival institutions, etc.), as well as secondary sources utilized. Use of primary sources in an out-of-state institution must relate to Georgia’s history.
The nomination of an exhibit must include display location and dates, physical attributes, text, bibliography of primary sources, and any related literature. Use of primary source materials should be clearly evidenced in the sustained and developed narrative of the exhibit. And, to the extent possible, exhibit text blocks should include attribution of documentary sources. A comprehensively photographed depiction of the entire exhibit, or a comprehensive video tour of it, should also be included in the nomination. If programming in conjunction with the exhibit is included in the nomination, related supporting materials should be included. If an exhibit catalog was published, it should be included in the nomination package (one electronic copy if 50 pages or less, or 7 print copies if more than 50 pages). In summary, the nomination package, especially if the nominated exhibit is not on display during the award nomination review period (June and July), must provide a complete and thorough representation of the entire project.
Nominated web sites should be up-to-date and active, with the current URL provided. Unique content or presentation, full-text searching, and other functionality that contributes to use are preferred.
Supporting materials of 50 pages or less may be submitted by electronic submission. Books, supporting materials, other publications, or student papers over 50 pages may not be submitted in .pdf or other electronic format; instead, 7 copies must be submitted as hard copies. The length and format make readability and assessment challenging. Exceptions may be made in extenuating circumstances, if requests are made in advance. Electronic copies should be directed to Christopher Davidson (christopher.davidson@usg.edu). Hard copies should be sent to GHRAC, Georgia Archives, 5800 Jonesboro Road, Morrow, GA 30260. Copies will not be returned.
Eligible: Individuals, Organizations, and Institutions
