Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

« Return to Normal View   |   Print Page

Transportation, Department of   [ Total entries: 82 ]


0484-06-005A and 0484-06-005B | Aerial Photograph File

Description:  Documents relating to aerial photographs used for mapping and location studies, in negative and digital format.

Retention:  (0484-06-005A) Developed photo and used digital images: Perrmanent; (0484-06-005B) Unused images and negatives: Retain for useful life.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-26-003A and 0484-26-003B | Airport Master Planning File

Description:  Documents relating to the development of individual airport plans

Retention:  (0484-26-003A) Master Planning File: Permanent; (0484-26-003B) Master Planning Correspondence File: 25 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-26-004A and 0484-26-004B | Airport Statewide System Planning File

Description:  Documents relating to the development of area-wide airport system plans.

Retention:  (0484-26-004A) Airport System Planning File: Permanent; (0484-26-004B) Correspondence File: 25 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-12-002 | Ante Litem Notices with Incidents Involving Children

Description:  Documents gathered after receipt of Ante Litem Notices as well as the original notice.

Retention:  20 years after final disposition of case. Verify with Attorney General that no further action has been filed on behalf of the injured party prior to destruction.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-12-001 | Ante Litem Notices with Incidents Not Involving Children

Description:  Documents gathered after receipt of Ante Litem Notices as well as the original notice.

Retention:  District Office: 2 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-21-005A and 0484-21-005B | Application and Permit for Commercial Driveway Files

Description:  Documents relating to the issuing of permits for the construction of commercial driveways which encroach on the State's right-of-way.

Retention:  (0484-21-005A) Originals: Permanent; (0484-21-005B) District Reference Copies: 10 years from the release or cancellation of permit.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-23-001A and 0484-23-001B | Application and Permit for Utility Facility Encroachment File

Description:  Documents relating to the issuing of permits for utility encroachments on the State's right-of-way

Retention:  (0484-23-001A) Retain in Office; (0484-23-001B) District Copies: 3 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-02-002 | Bridge Inventory File

Description:  Documents relating to an inventory of the physical capabilities of all bridges. This data is used in routing trucks over the State highway system.

Retention:  Life of structure

Vital Record:  FALSE

Updated:  April 05, 2017


0484-02-001 | Bridge Inventory Inspection File

Description:  Documents relating to inspection of all bridges and structures.

Retention:  2 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-02-003 | Bridge Project File

Description:  Documents relating to the design and construction of bridges and structures. Records type include: bridge, culvert and retaining wall design computations, design notes, bridge foundation investigation reports, Corp of Engineers and Coast Guard sketches, test pile and driving pile data, preliminary layouts, as built plans (as necessary) and originals and revisions of small drawings.

Retention:  Federally-funded and State-funded Projects: 50 years.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-10-003 | City/County Highway Project Files

Description:  Records documenting construction of roads, bridges, airports, mass transit systems and cities' and counties' projects. Record types include correspondence, reports, contracts, agreements, estimates, funding, payment documents, etc.

Retention:  7 years upon receipt of the final closing documents

Vital Record:  FALSE

Updated:  April 05, 2017


0484-12-003 | Civil Actions

Description:  All correspondence and materials relating to requests to produce received by the Office of Legal Services, the General Office Legal Service Assistant, and the District Legal Services Assistants. All correspondence related to litigation.

Retention:  1 year after final disposition of case. Verify with the Attorney General that no appeal has been filed prior to destruction.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-04-002 | Construction Project File - District and General Office

Description:  Documents relating to the construction of roads.

Retention:  3 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-17-001 | Consultant’s Prequalification Records

Description:  Source records of consultant's application for request of prequalification and other correspondence between the department and consultant. Records include: prequalification certificates, letters, professional licenses, and certificates for the consultant.

Retention:  4 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-22-006 | Continuous Count Traffic Data File

Description:  Continuous hourly traffic count data at various locations across the state and annual traffic count summary reports for those same locations.

Retention:  Retain in office

Vital Record:  FALSE

Updated:  April 05, 2017


0484-30-001 | Daily Labor Cost Distribution File

Description:  Documents relating to allocation of personnel costs to specific highway projects.

Retention:  4 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-07-002 | Engineering Services Estimating Worksheets

Description:  Documents relating to the establishment of the estimated prices of all items on department projects being let to contract. These prices are used in comparison with the bid prices submitted.

Retention:  7 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-07-001 | Engineering Services Project Files

Description:  Documents related to the review of plans, specifications, estimates, and approving final plans.

Retention:  1 year after final acceptance, then incorporate into Highway Project Files.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-09-001A, B, and C | Equal Employment Opportunity Files

Description:  Records documenting the agency's compliance with the requirements of the Disadvantaged Business Enterprise Program. Document types include: Disadvantaged Business Enterprise reports on federally funded projects, Monthly EEO reports from districts, DBE certification documents, and Title VI and VII compliant investigation documents.

Retention:  (0484-09-001A) Complaint investigation documents: 10 years (0484-09-001B) Monthly EEO reports and DBE certification documents: 5 years; (0484-09-001C) DBE reports: 3 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-24-001A and 0484-24-001B | Equipment Usage and Maintenance File

Description:  Documents relating to the usage and maintenance of State-owned equipment.

Retention:  (0484-24-001A) Federal charges: Retain for 20 years after project closeout; (0484-24-001AB) State charges: Retain for 7 years.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-22-003 | Federal Highway Unit Distribution Letters

Description:  Documentation of (OTD) notification for others within the department of approved changes to the Federal Highway System- State Highway Revisions, letter of Resolutions, sketch maps, Interdepartmental Correspondences, Letters of Approvals, and related documents.

Retention:  Permanent.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-06-003 | Geodetic Control Monument Map File

Description:  Documents relating to the establishment and geographic location of permanent national geodetic monument control points throughout the State, which include topographical maps with survey mark locations plotted on them. Included are: original sketchers and film positives of the sketchers.

Retention:  Permanent

Vital Record:  FALSE

Updated:  April 05, 2017


0484-22-007 | Highway Mileage Report File

Description:  Annual 400 Series Reports to include highway mileage and daily vehicle miles traveled (DVMT) summarized in several stratifications.

Retention:  Retain in office

Vital Record:  FALSE

Updated:  April 05, 2017


0484-06-002 | Highway Project Construction Plan Files

Description:  Official copies of construction plans and district mark-up construction plans (As-builts) used in the construction of highways and bridges

Retention:  Retain in office.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-01-001 | Highway Project Files

Description:  Documents relating to the construction of roads and bridges. Record types include correspondence, reports, contracts, agreements, estimates, funding, payment documents, etc.

Retention:  20 years after project closeout

Vital Record:  FALSE

Updated:  April 05, 2017


0484-25-001 | Highway Project Files - State/Federal Funds

Description:  Documents relating to coordinating the approval and funding of projects under the Construction Work Program. These records contain project allotment files which include allotment notice sheets and documents of authority approving requests.

Retention:  3 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-23-002 | Highway Project Railroad & Utility Agreement

Description:  Documents relating to agreements between railroads or utilities and the department

Retention:  Permanent

Vital Record:  FALSE

Updated:  April 05, 2017


0484-26-002 | Intermodal Airport Aid Program Project Files with Federal Funding

Description:  Records relating to development of and/or planning of individual airport or area-wide airport system plans. Capital construction projects, includes contract documents, supplemental agreements, project descriptions and requirements, budgets, records pertaining to property acquisitions, and project closeout documents.

Retention:  20 years

Updated:  April 05, 2017


00484-26-001 | Intermodal Airport Aid Program Project Files with State Funding

Description:  Records relating to airport planning and construction projects that are not federally funded; includes contract documents, supplemental agreements, project descriptions and requirements, budgets, project closeout documents, and correspondence relating to the project.

Retention:  7 years

Updated:  April 05, 2017


0484-13-001 | Local Maintenance and Improvement Grant (LMIG) Files, Quick Response Files, Off System Safety Files, Lcoal Grants Reference Files

Description:  Documents relating to the construction of county or city roads. The State administers the funds to counties or cities. The cities and counties are responsible for the construction of the roads. Records type include correspondence, reports, contracts, agreements, estimates, funding, payment documents, etc.

Retention:  7 years, then incorporate into Highway Project Files

Vital Record:  FALSE

Updated:  April 05, 2017


0484-27-001 | Maintenance Engineer’s Subject Files

Description:  Documents include correspondence and reports concerning the activities of the Office of Maintenance

Retention:  5 years and until all audits are completed and all questions are resolved.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-27-002 | Maintenance Inspection Forms

Description:  Daytime and nighttime inspection of roads and their rights of way. Reports/data is maintained electronically in Georgia Asset Management System (GAMS).

Retention:  3 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-27-003 | Maintenance Management System

Description:  This system contains all data and reports used to report maintenance activities performed by GDOT maintenance forces, as it pertains to state and federal highway systems' maintenance; including during declared emergencies.

Retention:  3 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-27-004 | Maintenance Materials Inventory - District/Area

Description:  Provides inventory control of maintenance materials.

Retention:  3 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-11-001 | Maps, Highway

Description:  Road and highway maps maintained and distributed by the department.

Retention:  Permanent

Updated:  April 05, 2017


0484-14-002 | Materials Audit and Certification Files (Sealed Contract)

Description:  Documents relating to the construction of projects financed by Federal- Aid.

Retention:  20 years after project closeout

Vital Record:  FALSE

Updated:  April 05, 2017


0484-14-001 | Materials Audit and Certification Files (Simple Written Contract)

Description:  Documents relating to the construction of projects financed by State-Aid and Local Funds.

Retention:  7 years upon receipt of final acceptance letter

Vital Record:  FALSE

Updated:  April 05, 2017


0484-21-001 | Motor Vehicle Accident Report Reference Files

Description:  Documents related to accidents on th state's highways that are used for analysis of road design, vehicular/pedestrian traffic control, location of utility lines, or highway maintenance.

Retention:  11 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-24-002 | Motor Vehicle Inventory Records

Description:  Maintaining inventory control and maintenance data on motor vehicles owned by the Department.

Retention:  10 years after vehicle is sold or retired.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-18-001 | Multi-Project Scheduling System (MP/SS) Files

Description:  Documents relating to the maintenance of the MP/SS and Critical Path Method (CPM).

Retention:  3 years

Vital Record:  FALSE


0484-18-002A and 0484-18-002B | Multi-Project Scheduling System Summary Files (MP/SS Project Summary)

Description:  Document relating to the summarizing of pre-construction status of all DOT projects. Printouts that indicate the projects, their status and the date of the last pre-construction activity. Pre-construction activities are recorded in Tpro and maintained. Let status monthly updates until the project is let to construction, then updates stop.

Retention:  (0484-18-002A) Office Copy: 3 years; (0484-18-002B) Field Copy: Retain until superseded.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-21-002A and 0484-21-002B | Oversize/Overweight Vehicle Enforcement Results File

Description:  Documents relating to the enforcement of compliance and regulations for the movement of vehicles on the State highway system. Includes Daily/Weekly/Annual reports.

Retention:  (0484-21-002A) Annual Reports: 5 years; (0484-21-002B) Daily and Weekly Reports: 1 year.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-21-004 | Oversize/Overweight Vehicle Permit Escrow Account File

Description:  Documents relating to the issuance of permits on a credit basis.

Retention:  4 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-21-003 | Oversize/Overweight Vehicle Permit File

Description:  Documents relating to the enforcement of compliance and regulations for the movement of vehicles on the State highway system. Includes trip and annual permits.

Retention:  5 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-29-002 | Oversize/Overweight Vehicle Permit File

Description:  Documents relating to accounting for monies collected as fees for overweight/oversize vehicle permits.

Retention:  7 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-05-001B | Pre-qualification of Contractors File - Applications for Pre-qualification and Contractor’s Past Performance Report

Description:  Documents relating to the pre-qualification of contractors for bidding on and sub-contracting work performed on State highway construction projects.

Retention:  3 years

Updated:  April 05, 2017


0484-05-001A | Pre-qualification of Contractors File - Certificate of Qualification or Registration and Contractor’s Rating Sheet

Description:  Documents relating to the pre-qualification of contractors for bidding on and sub-contracting work performed on State highway construction projects.

Retention:  10 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-05-001C | Pre-qualification of Contractors File - Certification of Contractor’s Current Capactiy and Status of Contracts on Hand

Description:  Documents relating to the pre-qualification of contractors for bidding on and sub-contracting work performed on State highway construction projects.

Retention:  Until project is finalized.

Updated:  April 05, 2017


0484-28-001A and 0484-28-001B | Project Schedule Template

Description:  The project schedule template is an integral part of the Planned Development Process (PDP). Lists all project activities, indicates all predecessors and successors along with duration for the Preconstruction phase.

Retention:  (0484-28-001A) Project Schedules: Retain in office; and (0484-28-001B) All other documents: 3 years after final payment or audit, whichever is longer

Vital Record:  FALSE

Updated:  April 05, 2017


0484-04-001 | Project Status Report File

Description:  Documents relating to the weekly progress of contractors on construction projects

Retention:  4 years.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-19-005 | Property Deed/Parcel Acquisition Files

Description:  Acquisition of Right of Way for highways relating to property owners. Records include deeds, easements, statements, certificates, Quitclaim deeds, appraisers reports, title certificates, negotiation record, receipt of brochure, option for ROW, ROW check request form, tax assessment, and miscellaneous correspondence.

Retention:  Permanent

Updated:  April 05, 2017


0484-30-002 | Purchase Weighing Ticket File

Description:  Documents relating to the weight of rock, sand, etc. received by a sector of the agency for repairs, construction, etc. and used for balancing and control purposes.

Retention:  7 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-10-002 | Registered and Certified Mail Receipt File

Description:  This series documents mailing transactions, which includes documents such as the paperwork to process this type of mail, receipts, books stamped by USPS to indicate as received, and green cards returned from USPS.

Retention:  1 year

Vital Record:  FALSE

Updated:  April 05, 2017


0484-05-002 | Rejected Contractor’s Bid Proposal File

Description:  Documents relating to rejecting bid proposals submitted by contractors for the construction of highway projects. Records type include expedite downloads files which include Schedule of Items, Unit Prices, DBE List, Federal or State Certifications and Bid (Guaranty Bond - 5%).

Retention:  7 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-15-001A, B, and C | Research Project File

Description:  Documents relating to transportation research. This series may include: Correspondence, Quarterly and Interim progress report and Implementation study.

Retention:  (484-15-001) Final Project Report & Implementation Study: Permanent; (0484-15-001B) Correspondence: Upon project termination date - 5 years; (0484-15-001C) Quarterly and Interim Progress Reports (Daily/Monthly activity reports): 2 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-19-002A and 0484-19-002B | Right of Way Plan File - Highways

Description:  Documents relating to the acquisition of rights-of way for highways.

Retention:  (0484-19-002A) Record Copy: Permanent. (0484-19-002B) Reference Copy: Retain for useful life

Vital Record:  FALSE

Updated:  April 05, 2017


0484-19-003 | Right of Way Plan File - Roads and Bridges

Description:  Documents relating to the planning and acquisition of rights of way for roads and bridges.

Retention:  Retain in office

Vital Record:  FALSE

Updated:  April 05, 2017


0484-19-004 | Right of Way Relocation Assistance File

Description:  Documents relating to the relocation of businesses, individuals, and personal property from rights of way acquired. Includes availability of relocation assistance letter, notice to vacate letter, claim for moving benefits, claim for replacement housing, supplemental appraisal housing report, inspection report, interview of occupants, relocation activities log, and payment documentation.

Retention:  10 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-19-006 | Right of Way Surplus Inventory, Disposal and Lease Files

Description:  This records series documents the current inventory of real property under the department's jurisdiction, Surplus Property Case Files, leases, sale documents, and contracts. These include correspondence, applications to purchase or lease rental property, internal request to dispose of real property, previous owner documentation of search records, valuation records, documentation of department ownership of real property, plans, maps, photos, Quit Claim deeds for real property sold by the Department, Order or resolution of the Commissioner, or Executive order authorizing the sale of real property etc.

Retention:  6 years after final payment or disposition of property

Updated:  April 05, 2017


0484-19-001A and 0484-19-001B | Rights of Way - Local Government Projects

Description:  Records related to certification and acquisition of local government projects.

Retention:  (0484-19-001A) Deeds: Permanent; (0484-19-001B) Other Records: 7 years.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-22-001 | Road Inventory - Videos and Film

Description:  Documentation of road conditions as seen by a collection vehicle driving roads throughout the State in different years and consisting of State Routes, National Highway System, and Federal-aid eligible routes. Collations include cove, cross slope, grade, and pavement condition (IRI) data.

Retention:  7 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-06-001 | Roadway Project Files

Description:  Official copies of Project-related documents developed as part of the design of highways and bridges.

Retention:  20 years after project closeout

Vital Record:  FALSE

Updated:  April 05, 2017


0484-27-005 | Routine Maintenance General Operations Records

Description:  Reports and other information on the Wildflower Program, Worksite Safety Inspections, UST Petroleum Underground fuel storage tanks, tree trimming, shoulder clipping, shoulder building, sign replacement, and prison crew reports.

Retention:  3 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-21-006 | Safety Enhancement Review Report

Description:  Documents relating to the investigation of fatal accident sites on the state route system. Included are some non-fatal accidents and fatal accidents for railroad crossings on the state route system.

Retention:  10 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-03-001 | Southeastern Assoc. of State Highway & Transportation Officials (SASHTO) Planning Files

Description:  Documentation of all planning materials used to conduct the annual conference by the host state.

Retention:  14 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-03-002 | Southeastern Assoc. of State Highway & Transportation Officials (SASHTO) Proceedings Publication

Description:  Documentation of the proceedings of annual conference hosted by the DOT

Retention:  2 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-29-001 | Speed Zone Order Files

Description:  Documents establishing speed zones on state routes, county roads, and city streets. Records include: Radar speed study reports, speed zone survey field sheets, copies of official speed zone orders, and requests for erection of speed limit signs.

Retention:  Retain until superseded or rescinded

Vital Record:  FALSE

Updated:  April 05, 2017


0484-20-001 | State Property Accident Reports

Description:  Records documenting damage to agency owned property and the collection of compensation.

Retention:  3 years after the file has been closed

Vital Record:  FALSE

Updated:  April 05, 2017


0484-22-002 | State Route Folders

Description:  Orders of the Commissioner, Notices of Intent, Maintenance Resolutions, Final Distributions, Applications to (AASHTO) regarding changes affecting the US Route System, and other official documentation related to changes and designations to State Highway System.

Retention:  Permanent

Vital Record:  FALSE

Updated:  April 05, 2017


0484-05-003A and 0484-05-003C | Tabulation of Contractor’s Bids File

Description:  Documents relating to the tabulation of all responsive bidders for the construction or maintenance of a highway. Records type include the bid letting comparison form, bid letting history, low bid summary, and low bid analysis.

Retention:  (0484-05-003A) 10 years from the date of the last project finalized/closed out in that letting date; (0484-05-003B) Bid openings and tabulations after FHWA final payments of the project: 3 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-06-004 | Topographic Quadrangle Map File

Description:  Documents relating to highway surveys and location studies.

Retention:  Retain for useful life.

Updated:  April 05, 2017


0484-16-003 | Traffic Assignment and Link Data Files

Description:  Documents relating to the creation of a transportation plan for urban areas with a population in excess of 50,000. The records type include travel demand models, base year data, existing and committed systems, selected plans, and test alternatives.

Retention:  Retain in office

Vital Record:  FALSE

Updated:  April 05, 2017


0484-22-004 | Traffic Coverage Count File

Description:  Short term hourly traffic data and annual summary reports of count data for those same locations.

Retention:  Retain in office.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-08-001 | Transportation Environmental Impact Statement File

Description:  Studies evaluating the environmental impact that road construction might have on the surrounding area.

Retention:  Permanent

Vital Record:  FALSE

Updated:  April 05, 2017


0484-08-002 | Transportation Location Public Hearing File

Description:  Records documenting public hearings held in advance of proposed road construction.

Retention:  3 years after final payment on the project

Vital Record:  FALSE

Updated:  April 05, 2017


0484-16-002 | Transportation Rural Planning Project File

Description:  Records documenting road planning for rural areas of the State. Records series may include but is not limited to the following: Coverage counts and estimates of ADT (Form HPS-T-83, maps, Collision diagrams, interchange study, traffic capacity study, turning movement diagram, traffic assignment diagram, correspondence with the Federal Highway Administration, request for study, cost estimates, origin and destination information, requests for program approval (Form PR-48), and correspondence with members of the state legislature and local officials.

Retention:  Retain in office

Vital Record:  FALSE

Updated:  April 05, 2017


0484-16-001 | Transportation Study File

Description:  This records series relates to the creation of a transportation file for urban areas with a population in excess of 50,000. Documents include: Legal agreements, minutes of meetings, physical inventory of ground conditions, street classifications, travel routes, social economic data, maps, and letters of approval and/or authorization.

Retention:  Retain in office

Vital Record:  FALSE

Updated:  April 05, 2017


0484-16-004 | Transportation Traffic Analysis File

Description:  Records documenting road planning and analysis of traffic patterns within urban areas of the State. Records series may include: Project planning data request, traffic analysis project reports, maps, traffic assignment diagrams, traffic touring diagrams, traffic analysis study, coverage counts, and estimates of ADT (EDP) report.

Retention:  3 years after FHWA final payment of project.

Vital Record:  FALSE

Updated:  April 05, 2017


0484-10-001 | Underground Storage Tank Petroleum Reports

Description:  Records documenting the location and monitoring of underground storage tanks, including the fuel inventory at each bulk petroleum fuel site.

Retention:  3 years

Vital Record:  FALSE

Updated:  April 05, 2017


0484-22-005 | Vehicle Classification Data File

Description:  Documents relating to the compilation of vehicle classification data including vehicle classification code sheets and data report (Form 12-4049-11).

Retention:  Retain in office

Vital Record:  FALSE

Updated:  April 05, 2017


0484-30-003A and 0484-30-003B | Visitor Rest Area Comment Cards

Description:  Comment Cards that visitors complete at state rest area locations.

Retention:  (0484-30-003A) With accident/injury reported: 4 years; (0484-30-003B) All other cards: retain until end of calendar year

Vital Record:  FALSE

Updated:  April 05, 2017


0484-31-001A and 0484-31-001B | Warehouse Supplies and Inventory Control File

Description:  Documents relating to the control of cost accounting system for warehouse inventories and shop repair orders including 592 warehouse issue form.

Retention:  (0484-31-001A) Warehouse issue form: 20 years after project closeout; (0484-31-001B) All other documents: 3 years.

Vital Record:  FALSE

Updated:  April 05, 2017


Georgia Archives, 5800 Jonesboro Road, Morrow, GA  30260
www.georgiaarchives.org