Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

« Return to Normal View   |   Print Page

Secretary of State, Elections   [ Total entries: 34 ]


1975-0126 | Abolished Board, Bureau and Committee Appointment Files

Description:  Documents relating to appointments, commissions and Senate Confirmations of persons to abolished boards, bureaus and committees

Retention:  25 years

Vital Record:  FALSE


1982-0142 | Appointments Commission Files

Description:  Documents relating to issuing commissions of all appointments by Executive Order and by law

Retention:  25 years

Vital Record:  FALSE


1982-0220 | Appointments General Correspondence Files

Description:  Documents relating to appointments, resignations, etc. not requiring commissions

Retention:  10 years

Vital Record:  FALSE


0478-0002 | Campaign Disclosure Report File (State, County, & Municipal)

Description: 

Retention:  8 years

Vital Record:  FALSE


1982-0028 | Campaign Discolosure Report File (State, County, and Municipal)

Description: 

Retention:  12 years


1991-0006 | Certification of Number Electors by Racial Breakdown

Description:  Certified reports filed by county registrars

Retention:  Permanent

Vital Record:  FALSE


2001-0041-01 | Closed Election Complaints and Investigations

Description:  Documents relating to investigating complaints involving election fraud and irregularities

Retention:  5 years

Vital Record:  FALSE


0478-0006 | Consolidated Return Sheet (Certified) with the Election Summary Report for: Presidential Primary Ret

Description: 

Retention:  Permanent

Vital Record:  FALSE


1990-0019A | Contested Elections (Court Cases and Suits) and related records

Description:  Documents relating to litigation including: pleadings, notifications, transcripts, and correspondence

Retention:  7 years

Legal Citation:  O.C.G.A. 21-2-524

Vital Record:  FALSE


1980-0326 | County Officer’s Appointees and Employees Files

Description:  Documents relating to appointees and employees of commissioned county officers, and to issuing identification cards

Retention:  1 year

Vital Record:  FALSE


1973-0447 | Elections Reference and Documentation File

Description:  Documents relating to the documentation of Federal, State, and County elections for public office in primary, general, and special elections

Retention:  Permanent

Vital Record:  FALSE


1982-0094 | Federal Campaign Disclosure Reports (Candidates & Committees)

Description:  Documents relating to the filing of statements and financial disclosure reports in connection with campaign of any candidate seeking election to Federal Offices

Retention:  11 years

Vital Record:  FALSE


0478-0008 | Georgia Voter Identification Card Applications (Variant Title: Photo ID Affidavits)

Description:  These records document the applications for photo IDs which are denied. Records include copies of all applications/affidavits completed by citizens requesting a photo ID for the purposes of complying with voter identification requirements.

Retention:  Denied Applications: 2 years. Approved Applications: Destroy.

Vital Record:  FALSE


1974-0274-05 | Government Officers Commission Files

Description:  Correspondence, dedimi, copy of oath of office and original oaths for Superior Court Judge and D.A., U.S. Congressional officers, state constitutional officers, and elected county officials

Retention:  1 year

Legal Citation:  O.C.G.A. 45-13-20; O.C.G.A. 45-13-21

Vital Record:  FALSE


0000-0216 | Great Seal Certificates Files

Description:  Commissions and accompanying documents for State and County officials

Retention:  1 year

Vital Record:  FALSE


0000-0217 | Justices of the Peace Commissions and Appointments Files

Description:  Commissions and appointments of elected Justices of the Peace and Notary Public Officio Justices of the Peace.

Retention:  Permanent

Vital Record:  FALSE


1981-0346 | Municipal and County Home Rule; Dissolution of Municipal Charter Files

Description:  Documents relating to maintaining amendments and revisions to county and municipal charters, and court orders dissolving incorporated cities and towns

Retention:  Permanent

Vital Record:  FALSE


1988-0015 | Municipal Election Returns

Description:  Primary, General, and Special Election returns from Municipal Election officials

Retention:  Lists of voters, 10 years; Election Calendars, Notices, Correspondence, 10 years; Municipal Election Returns, Permanent

Vital Record:  FALSE


1980-0401-02 | Nomination Petitions

Description:  Nominating petitions containing name and title of officer with whom the petition is filed

Retention:  10 years

Legal Citation:  O.C.G.A. 21-2-52; US 42-1974

Vital Record:  FALSE


1974-0278A | Notary Public Appointment Files

Description:  Documents relating to authentication notaries public appointed by state and local authorities

Retention:  75 years

Vital Record:  FALSE


1973-0484 | Notary Public Certificates of Appointment Correspondence

Description:  Correspondence pertaining to the records of Notary Public Certificates of Appointment

Retention:  4 years

Vital Record:  FALSE


1974-0278 | Notary Public Certificates of Appointment Files

Description:  Documents relating to identification of Notaries Public appointed by the various counties

Retention:  8 years

Vital Record:  FALSE


1977-0138 | Notary Public Certificates of Appointment Receipt Files

Description:  Documents relating to acknowledging receipt of fees for certificates of appointment

Retention:  10 years

Vital Record:  FALSE


1973-0483 | Notary Public Certificates of Authentication

Description:  Copies of Certificates of Authentication on documents witnessed by Notaries Public and related correspondence

Retention:  4 years

Vital Record:  FALSE


1977-0188 | Notary Public Certificates of Authentication Receipt Files

Description:  Documents relating to acknowledging receipt of fees for certificates of authentication

Retention:  10 years

Vital Record:  FALSE


0478-0007 | Numbered List of Voters for Each Precinct and for Precincts in which Absentee Ballots Were Cast

Description: 

Retention:  10 years

Vital Record:  FALSE


0478-0005 | Political Party and Political Body Registration Files

Description: 

Retention:  Permanent

Vital Record:  FALSE


1991-0007 | Registers of Lobbyists

Description:  Formally registering lobbyist

Retention:  1 year

Vital Record:  FALSE


0000-0118 | Returns of Special Elections for Justices of the Peace and Constables

Description:  Elections results for Justices of the Peace and Constables.

Retention:  Permanent

Vital Record:  FALSE


1980-0358 | Sample Ballots and Blank Election Forms (Primary and General Elections)

Description:  Documents relating to receiving blank forms and official ballots from counties

Retention:  10 years

Vital Record:  FALSE


1981-0345 | Special Railroad Officers Commissions Files

Description:  Documents relating to issuing commissions to Special Railroad Police Officers appointed by the Governor

Retention:  Permanent

Legal Citation:  O.C.G.A. 94-330

Vital Record:  FALSE


1990-0116 | State Business Transaction Disclosure Report

Description:  Yearly statements of business conducted with the State of Georgia by appointed elected state officials, state employees, and their families

Retention:  4 years

Vital Record:  FALSE


0478-0004 | State Election Board Files

Description: 

Retention:  Permanent

Vital Record:  FALSE


1974-0160A | Voter Registration Lists Files

Description:  Lists of registered voters certified by county registrars

Retention:  Permanent

Vital Record:  FALSE


Georgia Archives, 5800 Jonesboro Road, Morrow, GA  30260
www.georgiaarchives.org