Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Governor, Office of the   [ Total entries: 23 ]


0422-01-023 | Constituent Services: Casework

Description:  Documents generated by or assigned to staff designated as caseworkers as a part of their agency inquiries.

Retention:  3 years

Updated:  April 05, 2017


0422-01-020 | Constituent Services: General Correspondence

Description:  Records received, assigned, and/or generated by the Governor's Office of Constituent Services or the division of similar function as designated by the Governor or Executive Secretary. Constituent correspondence of historical, legal, or administrative significance is transferred to the Executive Secretary or Governor and is retained according to the respective retention schedules.

Retention:  3 years

Updated:  October 20, 2016


0422-01-021A and 0422-01-021B | Constituent Services: Petitions

Description:  Documents containing multiple signatures that advocate a policy or action and that hold no long-term documentary or evidential value. Originals may be destroyed only after the subject matter, number of signatures, and any other relevant data has been retained electronically or otherwise.

Retention:  (0422-01-021A) Summary of Petition's Subject Matter and Number of Signatures: Permanent; (0422-01-021B) Petitions: Retain for useful life.

Updated:  October 20, 2016


0422-01-001 | Executive Appointees Log and Recommendations Files

Description:  Documents relating to recording executive appointees and to which persons should be appointed by the Governor.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-002 | Executive Center Subject Files

Description:  Documents relating to the activity schedules of the Governor and his or her family as it relates to the operation of the Executive Center.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-003 | Executive Minutes Files

Description:  Documents and raw materials relating to recording the executive actions of the Governor.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-004 | Executive Secretary’s Files

Description:  Documents relating to all phases of the Executive Secretary's duties.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-005 | Extradition Case Files

Description:  Documents relating to maintaining case files on the extraditions of alleged criminals to and from Georgia.

Retention:  50 years

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-006 | Governor’s Intern Personnel Files

Description:  Documents relating to maintaining background information on each intern.

Retention:  5 years

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-007 | Governor’s Subject Files

Description:  Documents relating to all areas of responsibility and interest of the Governor.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-008 | Judicial Appointees Recommendations File

Description:  Documents relating to which persons shall be appointed/not appointed by the Governor to various judicial offices.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-009 | Legal Division Subject Files

Description:  Documents relating to administering the operations and documenting the activities of the Legal Division of the Executive Department.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-010 | Legislation Review Files

Description:  Documents relating to reviewing legislation to determine the Governor's position regarding bills.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-011 | Militia Districts Register

Description:  Documents relating to recording the militia districts of the State of Georgia and listing any changes in the districts as submitted by the counties.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-013 | News Division: Clipping Files

Description:  The political scene in Georgia 1986 to the present.

Retention:  Retain for useful life.

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-014 | News Division: Press Release Files

Description:  Governor's press releases.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-015 | News Division: Proclamation Files

Description:  Record copy of Proclamations issued by the Governor.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-016 | News Division: Subject Files

Description:  Includes correspondence; memos; biographical data on the Governor and his major appointees; and photographs of the Governor.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-022 | Open Records Act Requests and Correspondence

Description:  Inquiries from members of the public requesting access to information under the Georgia Open Records Act.

Retention:  3 years

Updated:  October 20, 2016


0422-01-017 | Record of Extradition Files

Description:  Documents used as a log of extradition proceedings.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-018 | Record of Official Oaths Files

Description:  Documents recording oath taking of appointed officials and elected State officials.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-012 | Speech Files

Description:  Records, tapes, and transcripts of the Governor's speeches, news conferences, etc.

Retention:  Permanent

Vital Record:  FALSE

Updated:  October 20, 2016


0422-01-019 | Waivers of Extradition File

Description:  Documents relating to the responsibility of the Governor to receive and issue extraditions.

Retention:  1 year

Vital Record:  FALSE

Updated:  October 20, 2016


Georgia Archives, 5800 Jonesboro Road, Morrow, GA  30260
www.georgiaarchives.org