Georgia Archives

University System of Georgia

Judicial Branch Retention Schedules

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CATEGORY:  ALL   [ Total entries: 100 ]


2010.0414 | Appeals - Magistrate Court

Description:  Documents relating to cases appealed to the superior or State Court based on a judicial decision on the magistrate Court.

Retention:  10 Years

Category:  Superior and State Court Civil,


2010.1002 | Application for Trade Name and Trade Name Index

Description:  Documents relating to registration of trade name under which an individual or company is doing business.

Retention:  Application 1 year , Book Permanently

Category:  Other,


2010.0902 | Applications for Petitions to Recall the Probate Court Judge

Description:  Records granting permission wishing to sponsor a recall drive, for petitions for the recall of the judge of the probate court.

Retention:  2 Years

Category:  Election,


2010.1201 | Applications, Bonds, and Permits for Fireworks Displays

Description:  Applications for public display or exhibition of fireworks.

Retention:  6 Years

Category:  Probate,


2010.1105 | Approved Budget Reference Files

Description:  Documents relating to the planning and controlling of the expendature of appropriated funds.

Retention:  Hold until no longer needed

Category: 


2010.1301 | Arrest and Search Warrants Files

Description: 

Retention:  10 Years

Category:  Magistrate Courts,


2010.1506 | Attorney Case Files

Description:  Records to documentation of agency attorney in advising and representing the agency

Retention:  6 Years

Category:  Prosecution,


2010.0304 | Book of Fines and Forfeiture

Description:  Books contain listings of fines and forfeitures received by the court regarding each particular offence

Retention:  10 Years or audit of Clerks last term which ever is longer

Category:  Magistrate Courts, Misdemeanor Courts, Misdemeanor Traffic, Misdemeanor Transcripts and Traffic Files and Transcripts,


2010.0903 | Calls of Recall Elections for Probate Judge

Description:  Calls for recall elections for a probate judge who also serves as election superintendent.

Retention:  9 Years

Category:  Election,


2010.0102 | Capital Offences Transcripts

Description:  Documents relating to certified verbatim records or narrative recollections of judicial proceedings

Retention:  70 Years

Category:  Felony Record Retention,


2010.0301 | Case Files

Description:  includes original papers which are culled or serve as: accession, affidavit, appearance bond, arresting officers affidavit, bail bond, cash bond, conviction , disposition, fine, indictment, judgment, motion , notice of appeal, notice of arrainment, etc.

Retention:  6 Years DUI or Serious Traffic 20 Years

Category:  Misdemeanor Transcripts and Traffic Files and Transcripts,


2010.0201 | Case Files

Description:  includes original papers which are culled or serve as: accusation, affidavit, appearance bond, arresting officers affidavit, bail bond, cash bond, conviction , disposition, fine, indictment, judgment, motion , notice of appeal, notice of arainment, etc.

Retention:  20 Years

Category:  Misdemeanor Courts, Misdemeanor Traffic,


2010.1104 | Case Files of Juveniles on probation or supervision with the Court

Description:  Documents relating to a juvenile's status on probation or supervision with the court.

Retention:  Destroy upon the juvenile reaching the age of 17 or when probation or supervision is terminated, which ever is later.

Category:  Juvenile,


2010.0804 | Certification of Bar Admission Eligibility File

Description:  Certificates of passing bar exam score and orders of judge for clerk to issue license to practice law.

Retention:  70 Years

Category:  Attorneys,


2010.0104 | Certified Felony Transcripts filed in Case Files

Description:  Documents relating to certified verbatim records or narrative recollections of judicial proceedings

Retention:  Permanent

Category:  Felony Record Retention,


2010.0205 | Certified misdemeanor Transcripts and Traffic Fines and Transcripts in Case File

Description:  Documents relating to certified verbatim records or narrative recollections of judicial proceedings

Retention:  20 Years

Category:  Misdemeanor Courts,


2010.0406 | Civil Calendars

Description:  Documents relating to the listing civil matters to be heard, dates for the hearings, and styles of each case.

Retention:  1 Year

Category:  Superior and State Court Civil,


2010.1303 | Civil Case Files

Description:  Documents relating to trying of civil cases in Magistrate Courts. Included are all pleadings, exhibits, transcripts, judgements, and related papers appropriate for inclusion in case files as required by statute or by the Uniform Rules for the Magistrate Courts. (Some courts maintain indexes to their case files and dockets. The retention of these indexes is covered in the schedule Magistrate Court Civil Dockets.) Includes affidavits for summons of dispossessory, applications for summons of foreclosure of personal property, and abandonment of automobiles or vessels.

Retention:  10 Years

Category:  Magistrate Courts,


2010.0402 | Civil Case Files

Description:  Documents relating to trying civil cases in superior courts and documenting the proceedings in those cases. Included are pleadings and judgements in civil cases, including divorce and domestic relations, complaints, summons, defensive pleadings, court orders, notices of appeal, appellate pleadings, and determinations of appellate courts.

Retention:  Permanent

Category:  Superior and State Court Civil,


2010.0401 | Civil Cases not Proceeding to Final Judgment

Description:  Civil case files in which case the plaintiff never carried through to justice. Cases dismissed without prejudice are included.

Retention:  2 Years

Category:  Superior and State Court Civil,


2010.0403 | Civil Dockets a.k.a. Issue, motion, Bench, or Bar Dockets

Description:  Documents relating to the indexing of all pleadings filed in the course of Civil actions.

Retention:  Permanent

Category:  Superior and State Court Civil,


2010.0413 | Collection Cases

Description:  An Action containing pleadings on debt concerning specific contract or account.

Retention:  5 Years

Category:  Superior and State Court Civil,


0201.0704 | Continuation Statements

Description:  Documents identifying the original financing statement buy number and stating that the original statement is still in effect.

Retention:  6 Years

Category:  Property Records,


2010.1104 | Court Budget Working Papers

Description:  Documents relating to the preperation of the annual budget.

Retention:  2 Years

Category: 


2010.1107 | Court Calendars

Description:  Documents relating to matters to be heard, dates for hearings and style of cases.

Retention:  1 Year

Category:  Juvenile,


2010.1106 | Court Procurement Files

Description:  Documents relating to the procurement of goods, equipment supplies and services.

Retention:  2 Years

Category: 


2010.1101 | Court Records Destruction Notice and Certification File

Description:  Documents relating to the notifiaction to county covernment of pending records destruction.

Retention:  10 Years

Category: 


2010.1103 | Court Records Transmittal and Reciepts Files

Description:  Documents relating to transfering records to the local County records Center. Including copies of records ransmitttal and reciept forms showing the records series, and dates of the records that have been ftrnsferred.

Retention:  10 Years

Category: 


2010.1105 | Court Reporter’s Notes and Files

Description:  Documents relating to verbatim recording of oral proceedings before the court.

Retention:  2 Years

Category:  Juvenile,


2010.0106 | Court Reporters Note Files

Description:  Non -Capital Felony Offences

Retention:  2 Years

Category:  Felony Record Retention,


2010.0105 | Criminal Evidence Books

Description:  Capital and Non-Capital Felony Offences

Retention:  Capital 70 Years. Non-Capital 20 Years

Category:  Felony Record Retention,


2010.1503 | D.A. Child Support Undocumented Case Files

Description:  Documents relating to Civil Actions brought to he District Attorney on behalf of a parent or guardian to obtain or enforce support of minor children.

Retention: 

Category:  Prosecution,


2010.0701 | Deed Books

Description:  Books containing instruments pertaining to the ownership and transfer of ownership of real and personal property.

Retention:  Permanent

Category:  Property Records,


2010.1106 | Docket Books

Description:  Documents relating to cases files in Juvenile courts.

Retention:  28 Year from the end of the calendar year of the last entry

Category:  Juvenile,


2010.0302 | Docket Books

Description:  Books generally contain essential information in summary form about each particular case adjudicated.

Retention:  10 Years or if serious Traffic 20 years

Category:  Magistrate Courts,


2010.0302 | Docket Books

Description:  Books generally contain essential information in summary form about each particular case adjudicated.

Retention:  10 Years DUI or Serious Traffic 20 Years

Category:  Misdemeanor Transcripts and Traffic Files and Transcripts,


2010.0202 | Docket Books

Description:  Books generally contain essential information in summary form about each particular case adjudicated.

Retention:  20 Years

Category:  Misdemeanor Courts,


2010.0302 | Docket Books

Description:  Books generally contain essential information in summary form about each particular case adjudicated.

Retention:  10 Years. DUI or Serious Traffic 20 Years

Category:  Misdemeanor Traffic,


2010.0408 | Domestic Relations

Description:  All Documents relating to those cases resulting in the dissolution of a marriage, child custody, or award of alimony

Retention:  Permanent

Category:  Superior and State Court Civil,


2010.0409 | Domestic Relations - Contempt Actions

Description:  All documents related to contempt actions arising out of Domestic relations cases.

Retention:  Permanent

Category:  Superior and State Court Civil,


2010.0712 | Duplicate Index Books

Description: 

Retention:  Verify and destroy

Special Instructions:  Records Recorded prior to January 1, 1964

Category:  Property Records,


2010.0901 | Election Records Files

Description:  Documents relating to the general and primary elections included are used and un used and void ballots, ballot stubs, oath of poll officers, numbered lists of voters, tally papers, voting machine proof sheets, and return sheets.

Retention:  2 Years

Category:  Election,


2010.1002 | Election Tally summary File

Description:  Included are election tally sheets

Retention:  Permanent

Category:  Probate,


2010.1203 | Estate Case Files (excluding Wills)

Description:  The qualification of a legal representative and the management and distribution of the assets of an estate.

Retention:  Permanent

Category:  Probate,


2010.0715 | Federal Tax Lien Files

Description:  Documents relating to federal tax liens included are notice discharge and release and partial discharge of federal tax lien.

Retention:  7 Years Except where General Execution Docket is used the keep for 50 Years

Special Instructions:  Records Recorded prior to January 1, 1964

Category:  Property Records,


2010.0714 | Federal Tax Lien Index

Description:  Documents relating to discharged federal tax lien included is the federal tax lien index

Retention:  10 Years

Special Instructions:  Records Recorded prior to January 1, 1964

Category:  Property Records,


2010.0101 | Felony Case Files

Description:  Documents relating to trying felony cases in superior courts and documenting proceedings in those cases - included are indictments, pleadings, motions, warrants, bond applications, sentences, correspondence, and all other papers pertinent to felony cases

Retention:  Permanent

Category:  Felony Record Retention,


2010.1108 | Files and records of Juvenile Court Administered Programs

Description:  Documents relating to the administration of court programs.

Retention:  5 Years

Category:  Juvenile,


2010.0703 | Financing Statements

Description:  Documents indicating the names and addresses of the debtors and the secured property signed by the debtors.

Retention:  Permanent 6 Years

Category:  Property Records,


2010.1302 | Good Behavior Bonds

Description:  Applications for and issuance of Good Behavior Bonds

Retention:  10 Years

Category:  Magistrate Courts, Other,


2010.0504 | Grand Juror or Trial Juror List

Description:  Documents relating to summoning and service of grand jurors and trial jurors

Retention:  10 Years

Category:  Jury Management,


2010.0708 | Indexes of Financing Statements

Description:  Books containing the name and address of the debtors and the file number of the financing statement as well as entries regarding receipt of continuation statements termination statements statements of assignments and release.

Retention:  20 Years

Category:  Property Records,


2010.0702 | Indexes to Deeds

Description:  Documents relating to the indexing of recorded deeds

Retention:  Permanent

Category:  Property Records,


2010.1101 | Individual Juvenile Court Case Files; excludes termination of parental rights and legitimation

Description:  The individual juvenile court case files shall serve as the minutes.

Retention:  28 years from the end of the calendar year of the date that the child was born or 5 years from the end of the calendar year of the date of the last entry

Category:  Juvenile,


2010.1204 | Involuntary Commitment Records

Description:  The hospitalization and treatment of mentally ill, mentally retarded, alcoholics, drug dependent individuals and drug abusers

Retention:  10 Years

Category:  Probate,


2010.0503 | Juror Information Form

Description:  Documents relating to providing information to attorneys about summoned jurors in order to facilitate jury selection.

Retention:  1 Year

Category:  Jury Management,


2010.0505 | Jury Drafts and Scripts

Description:  Documents relating to juror payment for service.

Retention:  4 Years

Category:  Jury Management,


2010.0501 | Jury Master List

Description:  Documents relating to persons qualified for jury service.

Retention:  10 Years Electronic or mechanical means are excluded from this requirement.

Category:  Jury Management,


2010.0502 | Jury Questionnaire

Description:  Documents relating to the qualification of jurors

Retention:  10 Years with the exception of murder cases in which the death penalty or life with out parole is sought

Category:  Jury Management,


2010.1103 | Legitimation Case Files and Termination of Parental Rights case files in which rights were terminate

Description:  The individual juvenile court case files shall serve as the minutes.

Retention:  Permanent

Category:  Juvenile,


2010.1205 | Lists of persons who have been adjudicated as mentally incompetent

Description:  Records relating to deleting from electors lists the names of those persons who have been adjudicated as mentally incompetent

Retention:  2 Years

Category:  Probate,


2010-0412 | Malpractice

Description:  Documents relating to cases alleging mal practice

Retention:  20 Years

Category:  Superior and State Court Civil,


2010.1206 | Marriage Records

Description: 

Retention:  Permanent

Category:  Probate,


2010.0203 | Minute Books

Description:  Books contain photostatic copies of the accusation and disposition of each case.

Retention:  20 Years

Category:  Misdemeanor Courts,


2010.0303 | Minute Books

Description:  Books contain photostatic copies of the accusation and disposition of each case.

Retention:  10 Years. DUI or Serious Traffic 20 Years

Category:  Magistrate Courts, Misdemeanor Traffic, Misdemeanor Transcripts and Traffic Files and Transcripts,


2010.0404 | Minute Books

Description:  Books contain photostatic copies of the accusation and disposition of each case.

Retention:  Permanent

Category:  Superior and State Court Civil,


2010.1501 | Misdemeanor, Traffic and Ordinance violations

Description:  Documents relating to the investigation of prosecution of Misdemeanor and misdemeanor traffic under Georgia law and alleged violations of county ordinances which are brought against individuals and corporations.

Retention:  5 Years

Category:  Prosecution,


2010.0410 | Name Changes

Description:  Case files relating to a Name Change

Retention:  Permanent

Category:  Superior and State Court Civil,


2010.1003 | Newspapers Containing Legal Advertisements

Description:  Documents giving public notice through newspaper advertisements of official actions

Retention:  40 Years if declined by Library

Category:  Other,


2010.0103 | Non-Capital Felonies Transcripts

Description:  Documents relating to certified verbatim records or narrative recollections of judicial proceedings

Retention:  20 Years

Category:  Felony Record Retention,


2010.1001 | Notary Public Application, Certificates and Dockets Application and Certificates

Description:  Documents relating to certifying persons to be notaries public. Included are applications for becoming a notary, certificates and docket books listing persons certified.

Retention:  Permanent

Category:  Other,


2010.0306 | Ordinance Violation

Description:  Records Concerning ordinance violations

Retention:  2 Years

Category:  Magistrate Courts,


2010.0709 | Original Instruments

Description:  Includes documents designed as bills of sale, personal property mortgages contracts etc.

Retention:  Return

Special Instructions:  Records Recorded prior to January 1, 1964

Category:  Property Records,


2010.1102 | Parental notification of Abortion Case Files

Description:  The individual juvenile court case files shall serve as the minutes.

Retention:  90 Days

Category:  Juvenile,


2010.1207 | Peddlers Licenses and Certificates of Legibility Files

Description:  Application for peddler's license and certificate of legibility for disabled, indigent, disabled veterans and the blind for a free license

Retention:  2 Years

Category:  Probate,


2010-0411 | Personal Injury

Description:  Civil Cases related to Personal Injury

Retention:  20 Years

Category:  Superior and State Court Civil,


2010.0802 | Practicing Attorneys Registration Books

Description:  Documents relating to the registration of practiceing attorneys

Retention:  Permanent

Category:  Attorneys,


2010.1505 | Prosecutor’s Dismissed Misdemeanor and Misdemeanor Traffic Case Files

Description:  Documents relating to the District Attorney's office by the Dept. of Human Services pursuant to OCGA 19-11-1

Retention:  3 Years

Category:  Prosecution,


2010.1502 | Prosecutor’s Felony Case Files

Description:  Documents relating to the prosecution of individuals for felony violations of Georgia law.

Retention:  25 Years

Category:  Prosecution,


2010.1209 | Public Officers’ Oaths and Bonds

Description:  The oaths of office and bonds of public Officials filed in the probate court.

Retention:  6 Years

Category:  Probate,


2010.0713 | Real Estate Transfer Declaration Forms

Description:  Documents relating to the transfer tax on Real-estate

Retention:  2 Years

Special Instructions:  Records Recorded prior to January 1, 1964

Category:  Property Records,


2010.0710 | Record Books and Indexes containing entries Relating to Personality Only

Description:  consists of books containing copies of original instruments

Retention:  20 Years

Special Instructions:  Records Recorded prior to January 1, 1964

Category:  Property Records,


2010.0405 | Record of Writs

Description:  Documents recording the text of each case heard by the courts, especially recording writs issued.

Retention:  Permanent

Category:  Superior and State Court Civil,


2010.0711 | Records Books and indexes Relating to Both Personality and Realty

Description:  consists of books containing copies of original instruments

Retention:  20 years extract Realty and rebind Permanent

Special Instructions:  Records Recorded prior to January 1, 1964

Category:  Property Records,


2010.0305 | Records Concerning Traffic Violations which result in a Felony Charge

Description: 

Retention:  Permanent

Category:  Magistrate Courts, Misdemeanor Traffic, Misdemeanor Transcripts and Traffic Files and Transcripts,


2010.1102 | Retention Schedules for Court Records (copies)

Description:  Documents relating to the establishment of a retention schedule for court records.

Retention:  hold until superceeded

Category: 


2010.1107 | Revenue Remittance Files

Description:  Documents relating to the remitting revenue to the County Dept. of Finance or County Treasurer.

Retention:  4 Years

Category: 


2010.0407 | Sealed Civil Depositions

Description:  If deposition is used in a court proceeding then the deposition is placed in the case file and appropriate retention will apply

Retention:  1 Year

Category:  Superior and State Court Civil,


2010.0506 | Sheriff’s Juror Precepts

Description:  Documents relating to summoning and service of grand jurors and trial jurors.

Retention:  3 Years

Category:  Jury Management,


2010.0801 | State Bar Applications with out Examination

Description:  Documents relating to the admission to state bar of attorneys from other states.

Retention:  70 Years

Special Instructions:  This ended in 1977

Category:  Attorneys,


2010.0706 | Statements of Assignments

Description:  Documents setting forth the name of the secured party of record, the debtor, the file number, date of the filing of the financing statement, the name and address of the assignee and the description of the assigned collateral.

Retention:  6 Years

Category:  Property Records,


2010-0705 | Statements of Release

Description:  Documents containing a description of the collateral being released, the name and address of the debtor, name and address of the secured party and the file number of the financing statement.

Retention:  6 Years

Category:  Property Records,


2010.0707 | Termination Statements

Description:  Documents stating that there is no outstanding secured obligations and no commitments to make advances incurring obligations

Retention:  1 Year

Category:  Property Records,


2010.0803 | Third Year Law Students’ and Staff Instructors Files

Description:  Documents relating to authorization of third year law students of staff instructors to assist District Attorney or practice legal aid

Retention:  3 Years

Category:  Attorneys,


2010.1109 | Traffic Case Files

Description:  The individual juvenile court case files shall serve as the minutes.

Retention:  7 Years

Category:  Juvenile,


2010.0301 | Traffic Case Files

Description:  includes original papers which are culled or serve as: accession, affidavit, appearance bond, arresting officers affidavit, bail bond, cash bond, conviction , disposition, fine, indictment, judgment, motion , notice of appeal, notice of arainment, etc.

Retention:  6 Years or is serious traffic 20 Years

Category:  Magistrate Courts,


2010.1304 | Transcripts, Recordings or Notes of Proceedings as Court Inquiry

Description: 

Retention:  Duration of Sentence if 5 years or more

Category:  Magistrate Courts,


2010.1109 | Vehicle Maintenance and Repairs File

Description:  Documents relating to maintaining vehicles and recording costs for budget and other planning purposes.

Retention:  3 Years

Category: 


2010.1208 | Weapons Carrying license Application File

Description:  The licensing of county residents to carry a weapon.

Retention:  6 Years

Category:  Probate,


2010.1210 | Wills

Description:  Wills of Decedents

Retention:  Permanent

Category:  Probate,


Georgia Archives, 5800 Jonesboro Road, Morrow, GA  30260
www.georgiaarchives.org