Georgia Archives

University System of Georgia

Local Government Records Retention Schedules

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CATEGORY:  COURTS - MUNICIPAL (05)   [ Total entries: 26 ]


LG-05-001 | Arrest Warrants, Executed

Description:  Summons for an individual who has not appeared in court for sentencing.

Retention:  3 years after court appearance

Updated:  April 05, 2017


LG-05-002A and LG-05-002B | Arrest Warrants, Open

Description:  Summons for an individual who has not appeared in court for sentencing.

Retention:  (LG-05-002A) 50 years for murder; (LG-05-002B) 15 years for all others

Updated:  October 20, 2016


LG-05-003 | Cash Bond List

Description:  List of offenses under the court's jurisdiction and bond amount set for each offense.

Retention:  3 years after superseded

Updated:  October 20, 2016


LG-05-004 | Citation Intake List

Description:  List of citations received from public safety officers by the court.

Retention:  Until no longer useful

Updated:  October 20, 2016


LG-05-005 | Court Calendar

Description:  Documents relating to list of matters to be heard, dates, and styles of cases (99-0012).

Retention:  1 year

Updated:  October 20, 2016


LG-05-006 | Court Docket

Description:  Books which generally contain essential information in summary form about each traffic case adjudicated.

Retention:  10 years from last entry

Updated:  October 20, 2016


LG-05-007 | DDS Electronic Transfer

Description:  List of convictions and failures to appear transferred to DDS.

Retention:  6 years

Updated:  October 20, 2016


LG-05-024 | Deeds and Condo Plats

Description:  Records documenting individual ownership or property that are filed with the local government.

Retention:  Permanent

Updated:  October 20, 2016


LG-05-025 | Deeds, Right-of Way

Description:  Records authorizing use of land for road widening or public works.

Retention:  Permanent

Updated:  October 20, 2016


LG-05-026 | Deeds, Security

Description:  Deeds to properties on which an agency holds the second mortgage.

Retention:  5 years after final payment

Updated:  October 20, 2016


LG-05-008 | Dismissed Misdemeanor and Misdemeanor Traffic Case Files

Description:  Documents relating to the investigation and prosecution of misdemeanor and traffic offenses under Ga. Law and alleged violations of city ordinances which are brought against an individual.

Retention:  3 years after closure

Updated:  October 20, 2016


LG-05-009 | DUI Case Files

Description:  Documents that support, refer, or reflect to the adjudication of a DUI case.

Retention:  20 years

Updated:  October 20, 2016


LG-05-010 | DUI Notices/Photos

Description:  Notice of conviction of 2nd and subsequent DUI sent to local newspaper.

Retention:  Until no longer useful.

Updated:  October 20, 2016


LG-05-011 | GCIC/NCIC Printouts

Description:  Driver and Criminal Histories printed for use by prosecutor and judge.

Retention:  Until no longer useful

Updated:  October 20, 2016


LG-05-019 | Grand Jury Presentment

Description:  Grand Jury reports

Retention:  20 years

Updated:  October 20, 2016


LG-05-012 | Jail List

Description:  List received showing defendants incarcerated from public safety or jail.

Retention:  Until no longer useful

Updated:  October 20, 2016


LG-05-020 | Legal Order Designation

Description:  Declaring the local paper as the Official Organ.

Retention:  2 years after superseded

Updated:  October 20, 2016


LG-05-013 | Misdemeanor Case Files, Traffic Court

Description:  Court adjudication of misdemeanor traffic citations issued by authorized public safety officers and documents specific to the case.

Retention:  6 years after closure

Updated:  October 20, 2016


LG-05-014 | Misdemeanor Court Records - Case Files

Description:  Documents supporting the adjudication of a case.

Retention:  20 years after closure

Updated:  October 20, 2016


LG-05-015 | Misdemeanor Traffic Offenses Transferred to Another Jurisdiction

Description:  Citations, accusations, and summons transferred to higher court for jury trial or another court of jurisdiction.

Retention:  6 years after closure

Updated:  October 20, 2016


LG-05-021 | Order of Cremation

Description:  Order authorizing a cremation of corpse.

Retention:  Keep until no longer needed.

Updated:  October 20, 2016


LG-05-016 | Prisoner Mail Logs

Description:  Record of all mail received by an inmate.

Retention:  1 year

Updated:  October 20, 2016


LG-05-017 | Probation Records

Description:  Official records pursuant to an individual’s probationary status, including probation officer, probationary conditions, and length of term.

Retention:  3 years after completion of probation

Updated:  October 20, 2016


LG-05-018 | Telephone Taps

Description:  Court order for Telephone Taps

Retention:  10 years

Updated:  October 20, 2016


LG-05-022 | Terms of Court

Description:  Quarterly Report of opening and closing the court Terms

Retention:  Keep until superseded.

Updated:  October 20, 2016


LG-05-023 | Writ of Habeas Corpus

Description:  The writ of habeas corpus is an extraordinary remedy because it gives a court the power to release a prisoner after the prisoner has been processed through the criminal justice system, with all its procedural safeguards and appeals.

Retention:  20 years

Updated:  October 20, 2016


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