Georgia Archives

University System of Georgia

Local Government Records Retention Schedules

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CATEGORY:  RECORDS MANAGEMENT (21)   [ Total entries: 13 ]


LG-21-001 | Annual Master Negative Inspection Reports

Description:  Reports documenting the statistical sample of film inspected each year for signs of physical deterioration.

Retention:  Permanent

Updated:  October 20, 2016


LG-21-002 | Condition Reports of Duplicating Masters

Description:  Records documenting the inspection of microfilm duplicating masters for signs of physical deterioration.

Retention:  Retain for useful life.

Updated:  October 20, 2016


LG-21-003 | Destruction Records

Description:  Records documenting the destruction of agency records.

Retention:  7 years

Updated:  October 20, 2016


LG-21-004 | Inventories, Agency

Description:  Current listings of records created and maintained by an agency.

Retention:  Retain until superseded.

Updated:  October 20, 2016


LG-21-005 | Microfilm/Scanning Processing Records

Description:  Records documenting the proper processing of silver gelatin and diazo films to show compliance with standards; does not include quality inspection reports.

Retention:  7 years

Updated:  October 20, 2016


LG-21-006 | Microfilm/Scanning Production Records

Description:  Records documenting the preparation and filming of records such as production reports, activity reports, film logs, retake orders, title targets, and lists of records to be filmed.

Retention:  5 years

Updated:  October 20, 2016


LG-21-007 | Microfilm/Scanning Quality Inspection Reports (Quality Control Reports)

Description:  Reports documenting the quality of individual rolls of film.

Retention:  Retain for life of microfilm.

Updated:  October 20, 2016


LG-21-008 | Microfilm/Scanning Transmittals and Evaluation Reports

Description:  Records documenting the transfer of film to a security storage facility and the condition of the film upon acceptance in the facility (evaluation report is completed by storage facility).

Retention:  Retain for life of microfilm.

Updated:  October 20, 2016


LG-21-009 | Microfilm/Scanning Vault Monitoring Records

Description:  Records documenting temperature and humidity conditions within a storage facility.

Retention:  5 years

Updated:  October 20, 2016


LG-01-027 | Open Records Act Requests and Correspondence

Description:  Inquiries from members of the public requesting access to information under the Georgia Open Records Act (O.C.G.A 50-18-70 et.seq.).

Retention:  3 years

Updated:  October 20, 2016


LG-21-010 | Records Retention Schedules

Description:  Records retention schedules approved by resolution/ordinance; may be filed with other resolutions/ordinances.

Retention:  Permanent

Updated:  October 20, 2016


LG-21-011 | Records Transmittal Records

Description:  Records documenting the transfer of agency records into the custody of a records center facility.

Retention:  5 years after disposition of transferred records

Updated:  October 20, 2016


LG-21-012 | Reference Requests

Description:  Reference pull sheets documenting the retrieval of records from a records storage facility.

Retention:  5 years

Updated:  October 20, 2016


Georgia Archives, 5800 Jonesboro Road, Morrow, GA  30260
www.georgiaarchives.org