CATEGORY: INFORMATION TECHNOLOGY (04) [ Total entries: 4 ]
Description: Records documenting the addition, modification, maintenance, and removal of software and/or hardware from an agency's computer system. Records may include: computer equipment inventories; hardware performance reports; component maintenance records; system backup reports; backup tape inventories; system overviews; operations logs; job listings; system development logs; system specifications and changes; conversion notes; dataset logs; dataset inventories; dataset record layouts; hard copies of tables; data dictionaries; programming logs; program specifications and changes; record layouts; user views; control program table documentation; program listings; instruction manuals; software purchase records; software inventories; and licenses.
Retention: Computer Equipment Inventories: 4 years after surplussed and all audit requirements have been met; Records related to backup: Retain for 2 backup cycles; All other records: Life of system, software, or component and all audit requirements have been met.
Description: This series documents the planning and development of agency information systems. Records may include: information technology plans; feasibility studies; cost-benefit analyses; studies and surveys; system specifications and revisions; component proposals; technical literature; and vendor literature and proposals.
Retention: Implemented systems: Life of system and all audit requirements have been met; Unimplemented systems: Useful life.
Description: Records documenting the issuance or selection of a network password and the administration of security and monitoring of the agency's network, servers, and computers.
Retention: 1 year after superseded or the employee separates from the agency, and all audit requirements have been met.
Archival Instructions: Vital Record - duplicate and store offsite
Description: Records documenting the location of wiring and the design of the overall agency network environment.
Retention: Until superseded or obsolete and all audit requirements have been met.