Georgia Archives

University System of Georgia

State Government Records Retention Schedule

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CATEGORY:  ADMINISTRATIVE SUPPORT – 03   [ Total entries: 8 ]

GASC-03-001 | Calendars

Description:  Desk calendars and other scheduling media.

Retention:  1 year after the end of the calendar year in which the record was created.


GASC-03-002 | Data Input Forms

Description:  Any type of form used to collect information for input into electronic form.

Retention:  Destroy upon verification/quality control of data entry.


GASC-03-003 | Indexes

Description:  Records which provide a ready reference or pointer into larger sets of records.

Retention:  Retain until superseded or destruction of indexed set of records.

Archival Instructions:  Vital Record - duplicate and store offsite; Indexes of permanent records must accompany the records to the Archives


GASC-03-004 | Mailing Lists

Description:  Various standard lists of names and addresses.

Retention:  Retain for useful life.


GASC-03-005 | Newspaper Clippings and Scrapbooks

Description:  This series includes newspaper clippings and scrapbooks, which may contain newspaper clippings, photographs, event programs, and other memorabilia.

Retention:  Newspaper clippings: Retain for useful life. Scrapbooks: Contact Archives staff before disposition to ensure that any original materials contained in the scrapbook are retained for the duration of their retention period and that no permanent records are destroyed.


GASC-03-006 | Reference Files

Description:  Publications, copies of records, and other materials that provide general reference for agency employees.

Retention:  Retain for useful life.


GASC-03-007 | Telephone and Fax Records

Description:  "While You Were Out" message slips; telephone and fax contact information; and related data.

Retention:  Retain for useful life.


GASC-03-008 | Transitory Records

Description:  Records with short-term interest that have no documentary or evidential value, such as routine requests for publications, transmittal letters, and agency event notices (holidays, charitable campaigns).

Retention:  Retain for useful life.


Georgia Archives, 5800 Jonesboro Road, Morrow, GA  30260
www.georgiaarchives.org