Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Governor’s Office of Student Achievement

Total entries: 6   (Listed alphabetically by title)

0413-0003 | Academic Auditing Data Audit and Assessment Audit Reports

Description:  Records and reports relating to assessment and data audit evaluations of a school or Local Education Agency (LEA).

Retention:  5 years after the end of the calendar year.

Updated:  October 20, 2016

0413-0004 | Agency Application, Data Documentation for System Development Documents, Reports, or Files

Description:  Records concerning the management of data in the agency's information systems and that explain the meaning, purpose, logical relationships, ownership, use, or origin of data, and records (sometimes known as metadata) concerning the development and/or modification of and the access, retrieval, manipulation, and interpretation of data in an automated system. Records include Data dictionaries, Data Documentation, Issues Logs, Project Plans and Schedules, System Audit Results, FERPA Agreements, Researcher Approval documentation, Data management Committee documents, and External Researcher Applications.

Retention:  2 years after completion of the project or application and after system's or application's data have been destroyed or transferred to another structure or format.

Updated:  October 20, 2016

0413-0005 | Agency Requested Summary or Extracted Data File

Description:  Summary or aggregate data from a master file or database, including snapshot of data, created solely to distribute data to requesting entity for their reference and use.

Retention:  Retain for useful life.

Updated:  October 20, 2016

0413-0002A | Governor’s Honors Program Application Records

Description:  Program Application records document the operation of the Governor's Honors Program including applications, scoring rubrics, communication, and forms.

Retention:  Retain until final disposition program each year.

Updated:  October 20, 2016

0413-0002B | Governor’s Honors Program Operational Files

Description:  Operational files include handbooks, operational manuals, confidentiality agreements, and reports.

Retention:  2 years after the end of each program and when useful life of records to GOSA ends.

Updated:  October 20, 2016

0413-0001 | Grant Operational Files

Description:  Records documenting the application for funding and administration of funds for agency grant programs including applications, scoring rubrics, compliance and monitoring reports, invoices/reimbursements, and correspondence.

Retention:  5 years

Updated:  October 20, 2016

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