Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Vocational Rehabilitation Agency

Total entries: 36   (Listed alphabetically by title)

0218-03-011 | Routine Non-Controlled Reports

Description:  These files include highlights, cost reduction reports, routine statistical records.

Retention:  2 years

Updated:  October 20, 2016

0218-05-001 | Safety Meeting Minutes

Description:  This series documents employee education of safety and Human Resource topics as part of ISO9001-2008 continuing improvement guidelines.

Retention:  1 year or after audit, whichever is longer.

Updated:  October 20, 2016

0218-05-003 | Safety Program

Description:  All documentation for safety audits, summary of findings, and corrective actions.

Retention:  5 years

Updated:  October 20, 2016

0218-03-006 | SSA Data Acquisition and Response File

Description:  These files contains tapes, printouts, edits, and alerts produced by the system.

Retention:  90 days

Updated:  October 20, 2016

0218-02-004 | SSI/SSDI Client Files

Description:  GVRA Client Files where client was a Supplemental Security Income (SSI) or Social Security Disability (SSDI) recipient.

Retention:  7 years

Updated:  October 20, 2016

0218-03-007 | State Agency Payment Voucher Files and Related Records

Description:  These files contain form TUS-5401, Payment Vouchers (LC) prepared to obtain Federal funds from selected commercial banks or any document generated by electronic transfer of funds).

Retention:  5 years or destroy after final resolution of Federal Audit and Cost Effectiveness Measurement System (CEMS) Compliance Review, whichever is longer.

Updated:  October 20, 2016

0218-03-008 | System Files and Records

Description:  These records are generated by a State Electronic Data Processing System.

Retention:  6 months

Updated:  October 20, 2016

0218-05-014 | Vision Medical Information (certification of legal blindness)

Description:  Information required by National Industries for the Blind (NIB) for compliance in the Ability One Program.

Retention:  7 years after termination

Updated:  October 20, 2016

0218-05-011 | Waste Ticket

Description:  Control of raw material waste.

Retention:  2 years

Updated:  October 20, 2016

0218-04-001 | Weekly Cash Reports

Description:  This series documents sales, labor, petty cash, and product purchasing information.

Retention:  5 years

Updated:  October 20, 2016

0218-03-009 | Work Sampling Activity Log

Description:  Used to record work activities of DAS employees and forms used to transmit the data to SSA.

Retention:  3 months after the data has been transmitted.

Updated:  October 20, 2016

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