Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Planning and Budget, Office of   [ Total entries: 50 ]


1979-0105 | Annual Appropriations Disbursement General Ledger and Supporting Documents File

Description:  The process followed in allotting State funds to State Agencies.

Retention:  5 years

Vital Record:  FALSE


1979-0175A | Annual Budget Reports Files

Description:  Proposing and amending the annual State budget for Georgia.

Retention:  Permanent

Vital Record:  FALSE


1977-0493 | Congressional Tracking Materials Files

Description:  Following and analyzing federal energy-related legislation.

Retention:  Cut off at the end of every even numbered year and then destroy.

Vital Record:  FALSE


1973-0146 | Consultant’s Project Files

Description:  All phases of special consultant's work.

Retention:  Permanent

Vital Record:  FALSE


1973-0145 | Director’s Subject Files

Description:  All aspects of the responsibility and interest of the Director and his executive staff.

Retention:  Permanent

Vital Record:  FALSE


1977-0495 | Energy Extension Service Program Files

Description:  Establishing and implementing the Georgia Energy Extension Service, which is a university outreach network for energy information and technical assistance.

Retention:  Permanent

Vital Record:  FALSE


1977-0496 | Energy Office Subject Files

Description:  Planning, coordinating and implementing energy programs by the State Energy Office.

Retention:  Permanent

Vital Record:  FALSE


1980-0233 | ESEA Title 1 Evaluation Report Files

Description:  Reporting that is required by the Federal government on ESEA, Title I Evaluation.

Retention:  5 years after report is completed.

Vital Record:  FALSE


1977-0049 | Executive Division Legislation Analysis File (General Assembly)

Description:  Analyzing proposed legislation as requested by the Office of the Governor.

Retention:  Permanent

Vital Record:  FALSE


1973-0317-03 | Executive Order 12372 Federal Program Review (State Clearinghouse) Files

Description:  Operation of the State Clearinghouse for state level review of selected applications for federal assistance. This activity is performed by virtue of Executive Order of the President of the United States (EO 12372). The submittal of state agency applications/notifications is sanctioned by O.C.G.A.45-12-110.

Retention:  5 years

Vital Record:  FALSE


1977-0196 | Federal Energy Office Prime Supplier’s Monthly Report File (Form 1000)

Description:  Reporting the supply availability and set-aside amounts for the petroleum allocation program under the Emergency Petroleum Allocation Act of 1973.

Retention:  5 years

Vital Record:  FALSE


0243-0001 | Federal Grant Files

Description:  Financial records supporting documentation, statistical records, and all other non-federal entity records pertinent to federal award.

Retention:  3 years from the date of submission of the final expenditure report

Updated:  October 17, 2017


1973-0147 | Governor’s Special Representative’s Case Files

Description:  Activities of the Governor's special representative.

Retention:  Permanent

Vital Record:  FALSE


1980-0221 | Individual Capital Project File

Description:  Reviewing and approving architectural plans for capital improvements on State and local government property.

Retention:  Permanent

Vital Record:  FALSE


1973-0197A | Management Review Division Subject and Record Set Files

Description:  The operations of Management Review services.

Retention:  Permanent

Vital Record:  FALSE


1973-0198A | Management Review Report Files

Description:  The data generated by Management Review personnel as they analyze and solve systems problems for agencies.

Retention:  Permanent

Vital Record:  FALSE


1973-0199 | Management Review Time Distribution Sheets Files

Description:  Payroll expenses for various jobs and projects.

Retention:  4 years or until audit is completed, whichever is longer.

Vital Record:  FALSE


1980-0299 | Office of Energy Resources Organizations Files

Description:  Identifying the structure, function and personnel of the various public and private organizations with which the OER has contact; some are primarily energy organizations, most are multifunctional, with interest in energy.

Retention:  Permanent

Vital Record:  FALSE


1980-0297 | Office of Energy Resources Program Files

Description:  Planning, administering and evaluating the programs operated by the Office.

Retention:  Permanent

Vital Record:  FALSE


1980-0298 | Office of Energy Resources Subject Files

Description:  Planning, developing and coordinating energy programs and policy initiatives.

Retention:  Permanent

Vital Record:  FALSE


1977-0497 | Oil Company Correspondence File

Description:  Allocating petroleum products via the State Set-Aside program as provided for under the Emergency Petroleum Allocation Act of 1973.

Retention:  4 years

Vital Record:  FALSE


1977-0197 | Petroleum Allocation Case Files

Description:  Allocating petroleum products via the State Set-aside program as provided for under the Emergency Petroleum Allocation Act of 1973.

Retention:  5 years

Vital Record:  FALSE


1978-0267 | Petroleum Allocation Program Statistics Files

Description:  Summarizing and analyzing the supply availability, set-aside amounts, and allocation case activity of the Petroleum Allocation Program, under the Emergency Petroleum Allocation Act of 1973.

Retention:  4 years

Vital Record:  FALSE


1976-0189 | Planning Division Legislation Analysis File (General Assembly)

Description:  Analyzing proposed legislation as requested by the Office of the Governor.

Retention:  Permanent

Vital Record:  FALSE


1976-0190 | Planning Division Special Project Files

Description:  Researching, compiling, and analyzing data on special projects assigned by the Director. The projects are related to all State agencies and the General Assembly.

Retention:  Permanent

Vital Record:  FALSE


1973-0148 | Public Relations Subject Files

Description:  The management and planning of public relations campaigns.

Retention:  Permanent

Vital Record:  FALSE


1979-0174 | Special Studies and Reports Files

Description:  Requesting and conducting special studies for the Director of OPB, or the Office of the Governor, and reporting the results of the special study.

Retention:  Permanent

Vital Record:  FALSE


1979-0259 | State Agencies Budget Policy Planning Files (Educational Development Division)

Description:  Policy planning for State agencies related to public schools, higher education and scholarships.

Retention:  Permanent

Vital Record:  FALSE


1980-0258 | State Agencies Budget Policy Planning Files (General Government and Protection of Persons and Proper

Description:  Policy planning for those State agencies responsible for administering State laws relating to protection of persons and property.

Retention:  Permanent

Vital Record:  FALSE


1979-0264 | State Agencies Budget Policy Planning Files (OPB Planning Coordinator)

Description:  Policy planning for those State agencies responsible for administering State laws relating to social, health and other human services.

Retention:  Permanent

Vital Record:  FALSE


1979-0269 | State Agencies Budget Policy Planning Files (Physical and Economic Development Division)

Description:  Policy planning for those State agencies responsible for administering State laws relating to natural resources, transportation, and economic development.

Retention:  Permanent

Vital Record:  FALSE


1979-0260 | State Agencies Budget Submission (Zero Base Budget) Files (Educational Development Division)

Description:  Requesting and justifying requests for budget appropriations for those State agencies related to public schools, higher education and scholarships.

Retention:  Division Planners Copy: 1 year. Division Analysts Copy: Permanent.

Vital Record:  FALSE


1980-0259 | State Agencies Budget Submission (Zero Base Budget) Files (Educational Development Division)

Description:  Requesting and justifying requests for budget appropriations for those State agencies responsible for administering State laws relating to protection of persons and property.

Retention:  Division Planners Copy: 1 year. Division Analysts Copy: Permanent.

Vital Record:  FALSE


1979-0265 | State Agencies Budget Submission (Zero Base Budget) Files (Human Development Division)

Description:  Requesting and justifying requests for budget appropriations for those State agencies responsible for administering State laws relating to social, health and other human services.

Retention:  Division Planners Copy: 1 year. Division Analysts Copy: Permanent.

Vital Record:  FALSE


1979-0270 | State Agencies Budget Submission (Zero Base Budget) Files (Physical and Economic Development Divisio

Description:  Requesting and justifying requests for budget appropriations for those State agencies responsible for administering State laws relating to natural resources, transportation, and economic development.

Retention:  Division Planners Copy: 1 year. Division Analysts Copy: Permanent.

Vital Record:  FALSE


1980-0222 | State Agencies Capital Improvement Budget Planning and Analysis File

Description:  Analyzing requests from all State agencies for budget appropriations for capital improvements.

Retention:  Permanent

Vital Record:  FALSE


1979-0271 | State Agencies Zero Base Budget Request Analysis Files (Physical and Economic Development Division)

Description:  Analyzing budget requests from State agencies responsible for administering State laws relating to natural resources, transportation, and economic development.

Retention:  Permanent

Vital Record:  FALSE


1979-0261 | State Agencies Zero Base Budget Request Analysis Files (Educational Development Division)

Description:  Analyzing budget requests from those State agencies related to public schools, higher education and scholarships.

Retention:  Permanent

Vital Record:  FALSE


1980-0262 | State Agencies Zero Base Budget Request Analysis Files (General Government Division)

Description:  Analyzing budget requests from State agencies responsible for administering State laws relating to protection of persons and property.

Retention:  Permanent

Vital Record:  FALSE


1979-0266 | State Agencies Zero Base Budget Request Analysis Files (Human Development Division)

Description:  Analyzing budget requests from State agencies responsible for administering State laws relating to social, health and other human services.

Retention:  Permanent

Vital Record:  FALSE


1979-0257 | State Agency Annual Operating Budget and Execution Analyst Files (Educational Development Division)

Description:  Requesting, analyzing, planning and authorizing the expenditure of funds appropriated by the General Assembly for those State agencies related to public schools, higher education and scholarships.

Retention:  Permanent

Vital Record:  FALSE


1980-0260 | State Agency Annual Operating Budget and Execution Analyst Files (General Government Division)

Description:  Requesting, analyzing, planning and authorizing the expenditure of funds appropriated by the General Assembly for those State agencies responsible for administering State laws relating to protection of persons and property.

Retention:  Permanent

Vital Record:  FALSE


1979-0262 | State Agency Annual Operating Budget and Execution Analyst Files (Human Development Division)

Description:  Requesting, analyzing, planning and authorizing the expenditure of funds appropriated by the General Assembly for those State agencies responsible for administering State laws relating to social, health and other human services.

Retention:  Permanent

Vital Record:  FALSE


1979-0267 | State Agency Annual Operating Budget and Execution Analyst Files (Physical and Economic Development

Description:  Requesting, analyzing, planning and authorizing the expenditure of funds appropriated by the General Assembly for those State agencies responsible for administering State laws relating to natural resources, transportation and economic development.

Retention:  Permanent

Vital Record:  FALSE


1979-0268 | State Agency Supplementary Budget Working Papers File (Physical and Economic Development Division)

Description:  Requesting, justifying, and evaluating requests and justifications for supplemental funding for current fiscal year.

Retention:  Permanent

Vital Record:  FALSE


1979-0258 | State Agency Supplementary Budget Working Papers Files (Educational Development Division)

Description:  Documents relating to requesting, justifying, and evaluating requests and justifications for supplemental funding for current fiscal year.

Retention:  Permanent

Vital Record:  FALSE


1980-0261 | State Agency Supplementary Budget Working Papers Files (General Government Division)

Description:  Requesting, justifying, and evaluating requests and justifications for supplemental funding for current fiscal year.

Retention:  Permanent

Vital Record:  FALSE


1979-0263 | State Agency Supplementary Budget Working Papers Files (Human Development Division)

Description:  Requesting, justifying, and evaluating requests and justifications for supplemental funding for current fiscal year.

Retention:  Permanent

Vital Record:  FALSE


1985-0073 | State Solar Income Tax Credit Forms

Description:  Extracting data filed by taxpayers for the state solar income tax credit in order to analyze the contribution of the solar industry to the State's economy.

Retention:  Retain for useful life

Vital Record:  FALSE


1977-0499 | Weatherization Contract Files

Description:  Administering the U. S. Department of Energy Weatherization Assistance for Low Income Persons Program by contracting with Community Action Agencies for implementation.

Retention:  4 years

Vital Record:  FALSE


Georgia Archives, 5800 Jonesboro Road, Morrow, GA  30260
www.georgiaarchives.org