Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Natural Resources, Department of, Environmental Protection Division   [ Total entries: 112 ]


0462-034 | Acrylamide & Epichlorohydrin Certifications

Description:  Records documenting water quality testing.

Retention:  12 years

Vital Record:  FALSE


1974-0292 | Air Pollution Control Service Operation Files

Description:  Documents relating to the identification, control, and possible correction of air pollution sources in the state.

Retention:  Permanent

Vital Record:  FALSE


1974-0285 | Air Pollution Control Service Source Data Files

Description:  Documents relating to the identification, control, and possible correction of air pollution sources in the state.

Retention:  Permanent

Vital Record:  FALSE


1977-0222 | Air Pollution Source Routine Complaint Files

Description:  Documents relating to the investigation of routine complaints of air pollution sources.

Retention:  Retain until follow up completed.

Vital Record:  FALSE


1981-0314 | Air Quality Ambient Air Special Studies

Description:  Studies of air quality initiated as a result of citizen complaints.

Retention:  4 years

Vital Record:  FALSE


1974-0105 | Air Quality Control Applications for Federal Grants Files

Description:  Documents relating to the annual application for federal funds to supplement the operating budget for the Air Quality Control programs.

Retention:  Permanent

Vital Record:  FALSE


1974-0104 | Air Quality Control Public Hearing Files

Description:  Records documenting public hearings of the Air Quality Control program.

Retention:  Permanent

Vital Record:  FALSE


1977-0220A | Air Quality Control Section Administrative Files

Description:  Documents relating to the administration of the Air Protection Branch in the Environmental Protection Division.

Retention:  Permanent

Vital Record:  FALSE


1977-0221A | Air Quality Control Section Source Files (Company Files)

Description: 

Retention:  Permanent

Vital Record:  FALSE


1974-0283 | Air Quality Control Subject Files

Description:  Documents relating to the administration and overall operation of the state air quality control program.

Retention:  Permanent

Vital Record:  FALSE


1980-0395 | Air Quality Evaluation Ambient Files

Description:  Data sheets and computer printouts on all monitors for ambient air quality monitoring sites throughout the state.

Retention:  Daily data sheets: 4 years and settlement of any litigation; Computer printouts: a) Failure reports: 5 years and settlement of any litigation; b) Statistical & exceeding standards reports:14 years; c) Annual Statistical Report: Permanent

Vital Record:  FALSE


1980-0396 | Air Quality Evaluation Ambient Site Correspondence Files (Inactive Sites)

Description:  Correspondence documenting statewide ambient air monitoring.

Retention:  5 years

Vital Record:  FALSE


1981-0313 | Air Quality Evaluation Section Ambient Correspondence Files

Description:  Correspondence to and from community officials, schools, private citizens, industries, operators, etc. concerning atmospheric samplings conducted on either a continuing or one-time basis.

Retention:  7 years

Vital Record:  FALSE


1984-050 | Air Quality Facility Inspection Case Files (Technical Reference Files)

Description:  Records documenting the inspection of facilities that release emissions to the atmosphere which may be a source of pollution.

Retention:  7 years

Vital Record:  FALSE


1980-0390A | Air Quality Source Monitoring Correspondence Files

Description:  Documents determining air pollutant emissions from stationary sources. Correspondence to and from industry relating to emissions testing requirements, procedures, schedules, and applicable regulations.

Retention:  8 years

Vital Record:  FALSE


1983-083A | Air Quality Source Monitoring Quality Assurance Files

Description:  Files contain information relating to quality assurance auditing of air pollutant emission testing conducted for industry as required by state environmental permits. Records include forms: SM24-Report Review Summary, SM67-Record of Test Observations, Audit Samples-Coal Analysis, and Continuous Emission Monitor-Inspections.

Retention:  8 years

Vital Record:  FALSE


1989-010 | Air Quality Source Monitoring Report Files

Description:  Document determining air pollution emissions from stationary sources.

Retention:  10 years

Vital Record:  FALSE


0462-012 | Asbestos Abatement Contractor Application Files

Description:  Records documenting the application for licensure by asbesto abatement contractors.

Retention:  3 years

Vital Record:  FALSE


0462-033 | Asbestos Files

Description:  Includes asbestos repeat monitoring determinations and supporting documentation

Retention:  Retain in perpetuity or until a more current repeat monitoring determination has been issued

Vital Record:  FALSE


0462-011 | Asbestos Project Notifications

Description:  Records documenting the need for absestos abatement and the departmental approval to proceed with the removal.

Retention:  5 years

Vital Record:  FALSE


1985-001 | Asbestos Removal/Demolition Projects

Description:  Documents relating to the enforcement of federal regulations for asbestos removal.

Retention:  Permanent

Vital Record:  FALSE


1978-0335 | Chief, Land Protection Branch Subject Files

Description:  Records documenting the activities of the Land Protection Branch.

Retention:  Permanent

Vital Record:  FALSE


1984-053 | Community Water Supply System Inspection Case Files

Description:  Documents relating to the inspection of community water supply systems to ensure compliance with state law and departmental regulations.

Retention:  7 years

Vital Record:  FALSE


0462-041 | Consent Orders

Description:  Original orders that have been signed by the Director of the Dept. of Natural Resources for companies in violation of Air Quality Permit.

Retention:  Permanent

Vital Record:  FALSE


0462-040 | Consumer Confidence Report Certifications

Description:  RecordRecords certifying that a water utility has reported on its operations to its consumer on a regular basis.

Retention:  5 years

Vital Record:  FALSE


0462-020 | Consumer Confidence Reports

Description:  Reports from water utilities documenting operations and overall water quality.

Retention:  1 year

Vital Record:  FALSE


0462-0045 | Corrective Action Files—Environmental Contamination & Cleanup

Description:  Documents related to contamination and cleanup at facilities/sites. Includes RCRA, RCRA Department of Defense, Hazardous Site Inventory, Brownfields, Underground Storage Tank Corrective Action & Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) facilities. May include records of sampling, soil analysis, groundwater analysis, site investigation reports/workplans, corrective action plans, remedy/construction plans, risk assessments, environmental covenants, environmental indicators memoranda, no further action letters, approval letters, site investigations, preliminary assessments, records of decision, remedy design, remedial action documents, records of deletion, environmental covenants, reuse options, public participation, 5-year reviews, prospective purchaser corrective action plans, limitation of liability letters, cost certification information, analytical data, investigation plans, monitoring reports.

Retention:  40 years


1978-0208 | County Landfill Compliance and Operation Files

Description:  Documents relating to the inspection of solid waste handling facilities.

Retention:  Permanent

Vital Record:  FALSE


1973-0586 | County Landfill Files

Description:  Records documenting compliance with state law, rules, and regulations for landfill operation and waste disposal.

Retention:  Central Office: Permanent. Field Offices: 2 years after landfill is complete

Vital Record:  FALSE


0462-0047 | Delisted Hazardous Site Inventory (HSi) Files

Description:  Documents related to contamination and cleanup at facilities/sites that have been removed (delisted) from the State HSI. May include records of releases, sampling, soil analysis, groundwater analysis, site investigation reports/workplans, corrective action plans, remedy/construction plans, risk assessments, environmental covenants, delisting letters.

Retention:  30 years


1979-070 | Director’s SubJect Files, Environmental Protection Division

Description:  Documents relating to the administration of the Environmental Protection Division in the department.

Retention:  Permanent

Vital Record:  FALSE


0462-031 | Disinfection Byproducts Files

Description:  Includes DDBP monitoring plans and DDBP monitoring requirements

Retention:  12 years

Vital Record:  FALSE


0462-030 | Disinfection Byproducts Lab Results Files

Description:  Lab results analyzing the byproducts of disinfecting drinking water to remove contaminants.

Retention:  12 years

Vital Record:  FALSE


0462-0069 | Drinking Water - Source Water Assessments & Well Head Assessments

Description:  Documents relating to the Wellhead Protection & Source Water Assessments

Retention:  22 years


0462-0073 | Drinking Water Compliance Files

Description:  May include compliance correspondence, laboratory results, compliance, laboratory certification, Inactive lead & copper, Surface Water Sanitary Surveys, Interim Enhanced Surface Water Treatment, reports and correspondence. Excludes monthly operating reports under 1979-069.

Retention:  12 years


0462-0074 | Drinking Water Engineering Files Designs, Operations, and Manuals

Description:  Drinking Water Engineering Files Designs, Operations, and Manuals

Retention:  1 year after approval


0462-0071 | Drinking Water Permitting Files—Inactive Facilities

Description:  Drinking Water documents relating to Permitting. May include Water System issued permit, permit application, permit modifications/renewals, public participation documentation (public hearings), and permit correspondence.

Retention:  12 years


0462-0070 | Drinking Water Permitting Files—Active Facilities

Description:  Drinking Water documents relating to Permitting. May include water System issued permit, permit application, permit modifications/renewals, public participation documentation (public hearings), and permit correspondence.

Retention:  22 years


0462-0075 | Drinking Water State Revolving Fund Correspondence and Reports

Description: 

Retention:  20 years


0462-0072 | Drinking Water Trust Indentures

Description:  Drinking Water Trust Indentures

Retention:  Until superseded or terminated


0462-0068 | Drinking Water Water Well Drillers and Pump Installer correspondence, complaints, investigations, en

Description:  Documents relating to water well standards licensing of water well drillers and pump installers. May include Well Drillers and Pump Installers correspondence, complaints, investigations, environmental planning criteria, maps, general correspondence, licensing, and environmental bonds. (Note: Full Title - Drinking Water Water Well Drillers and Pump Installer correspondence, complaints, investigations, environmental planning criteria, maps, general correspondence, licensing, and environmental bonds)

Retention:  6 years


0462-0067 | Drinking Water Water Well Standards Advisory Council Minutes and Agenda

Description:  Documents relating to the Water Well Standards Advisory Councils

Retention:  Permanent


0462-004 | EPD Laboratory Program Raw Data Files

Description:  Raw data from various lab tests conducted by EPD to gage pollution levels.

Retention:  7 years

Vital Record:  FALSE


0462-0046 | Facility Permit Files - RCRA TSD/CA

Description:  Resource Conservation Recovery Act Treatment Storage Disposal/Corrective Action documents related to RCRA permit activities. May include permit applications, permit modifications/renewals, public participation documentation, issued permits, and permit correspondence.

Retention:  40 years after superseded or terminated


1974-0361 | Federal Environmental Legislation Files

Description:  Documents relating to the analysis of federal environmental legislation to determine its potential and real effects on the natural resources of Georgia.

Retention:  Permanent

Vital Record:  FALSE


0462-027 | Filter Backwash Rule Recycle Plans

Description:  Includes recycle plans and decisions allowing systems to deviate from FBR.

Retention:  40 years or 1 year after revised or updated, whichever is longer

Vital Record:  FALSE


1974-0263 | Fish Kill Investigation Files

Description:  Documents relating to the investigation of fish kills in the state due to pollution and non-pollution causes.

Retention:  Public Fish Kill Investigation Files: Pollution-Cause Fish Kills - Permanent. All other records: 10 years

Vital Record:  FALSE


0462-0062 | Ground and Surface Water Withdrawal Permitting and Compliance Monitoring File

Description:  Ground and Surface Water Withdrawal Permitting and Compliance Monitoring File

Retention:  30 years


0462-0063 | Ground Water 24 Coastal Counties’ Water Resource Management Plans

Description:  May include state funded individual county water resource / water supply plans and proposed water supply recommendations.

Retention:  20 years then contact Georgia Archives


0462-0065 | Ground Water and Surface Water Aquifer Storage & Recovery (ASR) Information

Description:  Previous Aquifer Storage & Recovery information (plans, proposals, & techniques).

Retention:  30 years


0462-0064 | Ground Water and Surface Water Availability and Use Reports

Description:  May include water availability and usage reports.

Retention:  30 years then contact Georgia Archives


0462-0066 | Groundwater Monitoring Files

Description:  Documents relating to the monitoring of active facilities and special projects that support published circulars.

Retention:  20 years


0462-0049 | Hazardous Sites Inventory Local Government Contract Reimbursement Files

Description:  Documents related to reimbursements to local governments cleanup contracts. Includes reimbursement claims, review sheets, and payment documentation.

Retention:  10 years


0462-0048 | Hazardous Sites Release Notifications Files

Description:  Notifications of releases to the environment, per the Hazardous Site Response Act.

Retention:  30 years


2000-021 | Hazardous Waste Facility Compliance Files (Red Files)

Description:  Documents relating to the regulation and compliance of hazardous waste management facilities.

Retention:  Permanent

Vital Record:  FALSE


0462-032 | Initial Distribution System Evaluation Monitoring Plans

Description:  Plans documenting how a water system is being monitored for the presence of contaminants.

Retention:  12 years

Vital Record:  FALSE


0462-039 | Initial Distribution System Evaluation Operational Evaluations

Description:  Records documenting the evaluation of water for the presence of contaminants.

Retention:  10 years

Vital Record:  FALSE


1981-055 | Laboratory Analysis Computer Printout Files (Lab Copy)

Description:  Documents verifying that laboratory analysis data entered into the computer is correct.

Retention:  1 year

Vital Record:  FALSE


1979-0277A | Land and Water Conservation Fund (LWCF) Grant Project Files and Internal Audit Files

Description:  Documents relating to the approval of applications and disbursement of federal funds to sub-grantees for land and water conservation monies.

Retention:  Permanent

Vital Record:  FALSE


0462-014 | Lead Based Paint Individual Certifications

Description:  Records documenting an individual's qualifications to be an inspector, risk assessor, project designer or supervisor.

Retention:  3 years

Vital Record:  FALSE


0462-015 | Lead Based Paint Notices to Proceed

Description:  Records documenting the need for leadbased paint abatement and the departmental approval to proceed with the removal.

Retention:  3 years

Vital Record:  FALSE


0462-016 | Lead Based Paint Training Providers

Description:  Records documenting those providers accredited to provide leadbased paint training.

Retention:  3 years

Vital Record:  FALSE


0462-013 | Lead-Based Paint Firm Licenses

Description:  Records documenting the qualifications and certification of firms to perform leadbased paint activities.

Retention:  3 years

Vital Record:  FALSE


0462-026 | Long-Term Two Enhanced Surface Water Treatment Rule

Description:  Includes cryptosporidium monitoring results, bin classifications, and oocysts/liter determinations.

Retention:  12 years

Vital Record:  FALSE


1977-0165 | Mined Land Use Plan Files

Description:  Records documenting plans for reclamation of land after surface mining.

Retention:  Permanent

Vital Record:  FALSE


0462-0059 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to direct discharge, land application system (LAS), MS4, buffer variance & pretreatment compliance and enforcement files. May include inspection reports, compliance status letters, compliance general correspondence, investigation reports, spill reports, pretreatment general correspondence, over views, complaint documentation, buffer variances, storm water pollution prevention plans, letter of violation (NOVs, NDL, DNC, etc.) corrective action and standard operating procedure general correspondence, recission letters, penalty rationales, public participation documentation, progress reports, corrective action plans and standard operating procedures. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm Water, Facility Monitoring & Pretreatment, Septage, Concentrated Animal Feeding Operations (CAFO), Compliance & Enforcement Facility Files)

Retention:  15 years


0462-0060 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to direct discharge, land application system, MS4, buffer variance & pretreatment. May include discharge monitoring reports, discharge monitoring report quality assurance reports, metro district reports and audits, annual reports. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm Water, Facility Monitoring Unit (FMU), & Pretreatment , Septage, Concentrated Animal Feeding Operations (CAFO), Septage & Pretreatment Monitoring Files)

Retention:  5 years


0462-0061 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to NPDES, LAS, MS4, Buffer Variance,E&S, and Storm water approved ordinances and programs. Includes sewer Use Ordinance, Pretreatment Ordinances, Sludge Management Plan, Nutrient Management Plan, application, Local Issuing Approval certification/approval letter, ordinance. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm Water, Pretreatment Ordinances and Programs Files)

Retention:  Until superseded


0462-0058 | National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Se

Description:  Documents related to NPDES, LAS, MS4, Buffer Variance, Underground Injection Control, Pretreatment Permitting files. May include Issued permit, permit application, permit modifications/renewals, public participation documentation (public hearings), permit correspondence, plans and specs, Anti-Degs, Design Development Reports (DDRs), Maps, operability inspection reports, soil investigation reports, waste load allocations, construction reports, general correspondence, Environmental Information Documents (EIDS), Local Limit Evaluations, documentation, stakeholder notes, EPA correspondence, notice of intent (NOI), Buffer variance correspondence used to reflect issuance, Storm water NOI, and Storm Water Program Plan. (Note: Full Title - National Pollutant Discharge Elimination System (NPDES), Land Application System (LAS), Municipal Separate Storm Sewer System (MS4), Buffer Variance, Erosion & Sedimentation (E&S), Storm water, Underground Injection Control (UIC), Pretreatment, Septage, Concentrated Animal Feeding Operations (CAFO), Permitting and Engineering Files)

Retention:  15 years


1984-054 | Non-Community Water Supply System Inspection Case Files

Description:  Documents relating to the inspection of non-community water supply systems to ensure compliance with state law and departmental regulations.

Retention:  10 years

Vital Record:  FALSE


1981-0169 | P&TSP (GDOT Projects Files)

Description:  Air quality impact assessments of GDOT highway improvements and new highway construction projects in Region IV.

Retention:  6 years

Vital Record:  FALSE


1984-022 | Public Notifications of Water Supplier Microbiological Violations

Description:  Records documenting the maintenance of certifications from suppliers that they have complied with regulations to notify the public when water systems fail to comply with applicable contaminant levels, when a variance or exception has been issued to them, or when the supplier has failed to perform required monitoring.

Retention:  3 years

Vital Record:  FALSE


1980-0300 | Public Water System Inventory Files

Description:  Documents relating to the maintenance of an inventory of each public water system in accordance with state and federal requirements.

Retention:  Feeder Reports: Retain until no longer userful. Printouts: Permanent. Computer Tape: 10 years then transfer to US EPA region IV

Vital Record:  FALSE


1981-0315 | Quality Assurance Information Files (AQES-Ambient)

Description:  Records documenting ambient air quality monitoring statewide.

Retention:  5 years

Vital Record:  FALSE


1981-0316 | Quality Assurance Instrument Log Books (AQES-Ambient)

Description:  Daily air quality log instrument forms.

Retention:  5 years

Vital Record:  FALSE


1981-0317 | Quality Assurance Strip Chart Files (AQES-Ambient)

Description:  Monthly strip charts recording air quality data.

Retention:  8 years

Vital Record:  FALSE


0462-0077 | Regional Water Plan Development Files

Description:  Files and information pertaining to the development of the Regional Water Plans. May include data, forecasts, assessments, projections, Council meeting materials, guidance documents, white papers, technical memos.

Retention:  Plans and Reports: Permanent; Other records 35 years.


0462-0042 | Resource Conservation Recovery Act (RCRA) Facility Compliance File

Description:  Documents related to the inspection and informal enforcement of facilities currently or previously generating and/or managing hazardous waste, including those with contamination and complaint investigations. May include inspection checklists, notices of violation, biennial Hazardous Waste reports & waste reduction plans, correspondence from facilities.

Retention:  15 years


0462-0044 | Resource Conservation Recovery Act (RCRA) Inactive Generator Facility Compliance File

Description:  Documents for facilities that are no longer active, as determined by database review, returned mail or notification

Retention:  5 years


1974-0286 | River Basin Subject Files

Description:  Documents relating to the basin planning and stream analysis functions.

Retention:  Permanent

Vital Record:  FALSE


1984-051 | Solid Waste Facility Inspection Case Files

Description:  Records documenting the inspection of solid waste facilities to ensure compliance with state and federal law, and department regulation.

Retention:  7 years

Vital Record:  FALSE


1978-0198 | Solid Waste Handling Permit Data Files

Description:  Documents relating to the review of applications for solid waste handling permits.

Retention:  Permanent

Vital Record:  FALSE


1978-0209 | Solid Waste Handling Permit Data on Non-Permitted Sites

Description:  Documents relating to the permit review data for solid waste handling operations.

Retention:  8 years

Vital Record:  FALSE


1978-0210 | Solid Waste Handling Permit Data on Permitted Operations

Description:  Documents relating to the permitting of solid waste handling operations.

Retention:  Permanent

Vital Record:  FALSE


1980-0215A | Solid Waste Management Plan Files

Description:  Documents relating to the preparation of Local Solid Waste Plans and Regional Plans.

Retention:  Permanent

Vital Record:  FALSE


1974-0282 | Solid Waste Management Planning and Grant Project Files

Description:  Documents relating to the planning and application for financial assistance to develop solid waste projects in the state.

Retention:  Permanent

Vital Record:  FALSE


1979-0280 | State Economic-Environmental Grants and Emergency State Grants - Approved

Description:  Documents relating to the administration of approved construction grants.

Retention:  3 years after end of grant

Vital Record:  FALSE


1979-0281 | State Grants for Water Supply & Water Pollution Control Facilities - Disapproved

Description:  Disapproved applications and supporting documents for state construction grants.

Retention:  Retain for useful life.

Vital Record:  FALSE


0462-0076 | State Wide Water Plan Development Files

Description:  Files pertaining to the development of the state-wide water management plan. May include State Water Council Files, correspondence, data used, meeting minutes, etc.

Retention:  Permanent


1974-0287 | Statewide Water Quality Management Subject Files

Description:  Documents relating to the basin planning and stream analysis functions.

Retention:  Permanent

Vital Record:  FALSE


1974-020 | Subdivision Water Supply System Files

Description:  Documents relating to the administration and operation of subdivision water supply systems.

Retention:  Permanent

Vital Record:  FALSE


0462-025 | Surface Water Treatment Rule Files

Description:  Includes decisions allowing systems to exceed SWTR and list of systems required to complete CPE or CCP.

Retention:  40 years or 1 year after decision is updated, whichever is longer

Vital Record:  FALSE


0462-024 | Total Coliform Rule Files

Description:  Includes microbial data and results, invalidation of TCR samples, and repeat sampling waivers.

Retention:  5 years

Vital Record:  FALSE


0462-0043 | Underground Storage Tank (UST) Compliance File

Description:  Documents related to the inspection and informal enforcement of underground storage tank facilities. May include inspection/trip reports; tank and line test results; Notices of Compliance and Deficiency and Violation; project-specific and general correspondence.

Retention:  6 years


0462-0050 | Underground Storage Tank (UST) Registration Files

Description:  UST Registration records. Includes annual Tank Registration and Forms 7530 that show the equipment, testing, and ownnership histories for UST facilities.

Retention:  10 years


0462-0052 | Vehicle Inspection and Maintenance Program - Compliance/ Enforcement—Car sales

Description:  Car sale transaction documents and supporting complaint information for non-violation car sales. May include: Affidavits, Bills of Sale, Titles or Title Applications, Copies of VIR history, and associated repair receipts and/or diagnostic tests.

Retention:  6 months


0462-0055 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Emission Repair Forms

Description:  Original form presented by the motorist to the inspector as required to receive the After Repairs Test (Repair Shop info and cost).

Retention:  Upon vertification of data entered into VIR database


0462-0054 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Vehicle Inspection Reports

Description:  Individual Vehicle Emission Test (Note: Full Title - Vehicle Inspection & Maintenance Program - Individual Vehicle Records - Vehicle Inspection Reports (VIRs))

Retention:  25 years


0462-0053 | Vehicle Inspection and Maintenance Program - Individual Vehicle Records - Waivers, Extension and

Description:  May include Out of Area:Proof of (1)vehicle (2)person (3)ownership (4)application (5) if applicable: permission to drive and supporting documentation/military orders and ID. Senior Exempt: (1) application (2) proof of age (3) registration. Repair: Proof of (1)ownership (2) repair receipts (3)application. Manager Authorized: Proof of: (1)application (2) person (3)ownership (4)supporting documentation. (Note: Full Title - Vehicle Inspection & Maintenance Program - Individual Vehicle Records - Waivers, Extension and Exemptions)

Retention:  5 years


0462-0051 | Vehicle Inspection and Maintenance Program - Licensing/ Compliance/ Enforcement-Stations and

Description:  Files related to the licensing, compliance, and enforcement of vehicle emissions stations, inspectors and car sales without emission inspections. May include Overt Audits (Pass/Fail), Violations (covert & overt), Covert Vehicle VIRS (garage + field), Inspector Applications/Renewal apps, Add/Delete information, Access Code Change Request , Station Applications/ Renewal apps, Insurance, Information, Update Requests, Required Materials Checklist, Analyzer/ Station Closeout information, violation Investigation Report and Follow-Ups, Complaints, NOVs, and supporting documentation such as Voluntary Surrender certification letter with inspector license, Revocation Letter, email correspondance, Entry of Service Letter, Affidavits, Bills of Sale, Titles, return receipt request, and support notes. (Note: Full Title - Vehicle Inspection & Maintenance Program - Licensing/ Compliance/ Enforcement-Stations and Inspectors and Car Sales)

Retention:  5 years


0462-0056 | Vehicle Inspection and Maintenance Program - Reporting

Description:  Non-Electronic Contract Deliverables including Environmental Protection Agency (EPA Annual Reports, EPA Biennial Reports, data compilations and evaluations of I/M program

Retention:  Term of contract + 3 years


0462-0057 | Vehicle Inspection and Maintenance Program - Reporting - Contractor Oversight Documents

Description:  May include Audits on Georgia Clean Air Force (GCAF) Tasks such as Extension/Exemption/Waiver Audits, Portal Checks, Website Reviews, GCAF auditors; and progress reports.

Retention:  Term of contract


0462-028 | Volatile Organic Compounds, Synthetic Organic Compounds, Inorganic Compounds, Radiological, Lead and

Description:  Includes date and place of sampling, date and results of analyses.

Retention:  12 years

Vital Record:  FALSE


0462-022 | Vulnerability Assessment Files

Description:  Includes vulnerability assessment and wellhead protection plans.

Retention:  Permanent

Vital Record:  FALSE


1979-069 | Water Plant Reports

Description:  Documents relating to the operation of ground and surface water plants.

Retention:  1 years

Vital Record:  FALSE


1981-052 | Water Quality Analysis Laboratory Report Forms

Description:  Documents relating to the receipt and analysis of water and wastewater samples.

Retention:  10 years

Vital Record:  FALSE


1981-054 | Water Quality Analysis Laboratory Report Reference Files

Description:  Copies of laboratory control forms maintained for reference purposes while the originals are in process.

Retention:  1 year

Vital Record:  FALSE


1981-053 | Water Quality Analysis Laboratory Workbooks

Description:  Information documenting raw lab data used in completing water quality analysis reports.

Retention:  10 years

Vital Record:  FALSE


1974-0288A | Water Quality Data and Technical Reports

Description:  Reports and publications documenting the results of water quality control investigations conducted by the Environmental Protection Division.

Retention:  Permanent

Vital Record:  FALSE


1984-052 | Water Quality Facility Inspection Case Files

Description:  Records documenting the inspection of facilities to ensure compliance with state and federal law, and departmental regulations.

Retention:  7 years

Vital Record:  FALSE


1974-033 | Water Source Map Files

Description:  Documents relating to the location of public water sources and water distribution points in each county.

Retention:  Retain for useful life

Vital Record:  FALSE


1981-0405 | Water Supply Laboratory Report File Copy Books

Description:  File copies of lab reports containing the source name and address; and, date sample collected, examined, and reported.

Retention:  5 years

Vital Record:  FALSE


Georgia Archives, 5800 Jonesboro Road, Morrow, GA  30260
www.georgiaarchives.org