Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Natural Resources, Department of, Environmental Protection Division

Total entries: 106   (Listed alphabetically by title)

0462-0128 | 401 Water Quality Certification Files

Description:  May include correspondence, water quality certifications issued under Section 401 of the Clean Water Act, applications/requests for 401 certifications, project plans and specifications, maps, public participation documentation; joint public notices, and documents related to 404 application submitted to federal permitting authorities.

Retention:  15 years

Updated:  October 20, 2022

0462-0132A and 0462-0132B | Administrative and Judicial Litigation Files

Description:  Files generated or received by agency related to administrative hearings before the Office of State Administrative Hearings or civil litigation in federal or state court.

Retention:  (0462-0132A) Final decisions or orders: Permanent; (0462-0132B) All other files: 10 years

Updated:  October 20, 2022

0462-0098A and 0462-0098B | Air Quality Control State Plan Files

Description:  Final Air Quality Control Plans that are mandated by the federal Clean Air Act and that are submitted by EPD to the U.S. EPA. Record types include final air quality control plans, emission inventories, modeling inputs and modeling outputs, assessments of transporation impact on air quality, and supporting compliance documentation, etc.

Retention:  (0462-0098A) Final Plans: Permanent; (0462-0098B) Other records: retain for useful life.

Updated:  October 20, 2021

0462-0103A and 0462-0103B | Air Quality Permit - Minor, Synthetic Minor, and Area Source Stationary Source Facilities

Description:  This records series documents the permitting of minor and synthetic minor stationary source facilities. Record types include permits, modeling related to the permitting, and permit revocation letters

Retention:  (0462-0103A) Final permits: Permanent; (0462-0103B) All other records: 10 years from the date of permanent facility shut down

Updated:  October 20, 2021

0462-0104 | Air Quality Permit - No Permit Required Determination Letters

Description:  This records series documents the determinations made by EPD regarding whether facilities do not require or no longer require a permit. Record types include issued letters.

Retention:  10 years

Updated:  October 20, 2021

0462-0102A and 0462-0102B | Air Quality Permit - Title V Facilities

Description:  This records series documents the permitting of stationary source facilities, including but not limited to, permitting of Title V stationary source facilities. Record types include permits, permit narratives, modeling related to the permitting, and permit revocation letters.

Retention:  (0462-0102A) Title V Narratives: Permanent; (0462-0102B) All other records: 15 years

Updated:  October 20, 2021

0462-0099 | Air Quality Stationary Source Compliance Files

Description:  Documents related to compliance and enforcement of Stationary Source Facilities. Document types include, but not limited to, risk management plans, periodic reports, inspection reports, performance test summaries, performance test acknowledgement letters, notification letters, initial notifications, notifications of compliance status, correspondence, complaint investigation documentation, compliance assistance letters, letters of noncompliance, notices of violation, proposed order letter, copy of executed orders, penalty calculation spreadsheets, company responses to enforcement documents, no further action letters, copies of letters from EPA to permittees or state agencies requesting additional information under Section 114 of the Clean Air Act, blueprints and drawings, process flow diagrams, and plans, annual compliance certification, ACC memos, letters terminating orders.

Retention:  7 years.

Updated:  October 20, 2021

0462-0101 | Air Quality Stationary Source Monitoring Files

Description:  Documents related to determining air pollutant emissions from stationary sources. Document types include but not limited to, correspondence to and from industry, quality assurance auditing of air pollutant emission testing, and documents determining air pollution emissions from stationary sources, such as source test reports.

Retention:  10 years

Updated:  October 20, 2021

0462-0100 | Air Quality Stationary Source Site Plans

Description:  Facility site plans submitted with application which may include but not limited to blueprints and drawings, process flow diagrams, and plans.


Updated:  October 20, 2021

0462-0106 | Ambient Air Quality Statistical Reports

Description:  Reports submitted to U.S. EPA to support and document certification of ambient air quality data collected by the Environmental Protection Division in Georgia. record types include annual surveillance report of ambient air data collected by the Environmental Protection Division in Georgia

Retention:  Permanent

Updated:  October 20, 2021

0462-0105 | Ambient Air Quality Monitoring Files

Description:  Data and documents from ambient air quality monitoring performed in Georgia by or on behalf of the Environmental Protection Division. Record types include sample results, ambient air monitoring quality management and project plans and quality assurance information, instrument calibration documentation and related correspondence.

Retention:  10 years

Updated:  October 20, 2021

0462-0097 | Annual Hazardous Site Inventory List and Solid Waste Handling Permit List

Description:  Lists of all sites currently or formerly listed on the Hazardous Site Inventory; Lists of all sites/facilities that currently hold or formerly held a Solid Waste Handling Permit.

Retention:  Permanent

Updated:  April 18, 2019

0462-0012 | Asbestos Abatement Contractor Application Files

Description:  Records documenting the application for licensure by asbesto abatement contractors.

Retention:  3 years

0462-0011 | Asbestos Project Notifications

Description:  Records documenting the need for asbestos abatement or demolition and the approval letters.

Retention:  5 years

Updated:  April 18, 2019

0462-0113 | Car Wash Certification Files

Description:  Documents may include information submitted by car washes regarding recycling and other best management practices to reduce water usage to obtain certification as a permanent facility car wash and related certifications.

Retention:  5 years

Updated:  October 20, 2022

0462-0116A and 0462-0116B | Clean Water Act River Basin Planning Files

Description:  Documents relating to the basin planning and stream analysis functions performed by agency pursuant to the federal Clean Water Act Section 205, including final plans, hearing files, and drafts. Excludes files subject to 0462-0077.

Retention:  (0462-0116A) Final plans and reports: Permanent; (0462-0116B) All other files: 20 years

Updated:  October 20, 2022

0462-0041 | Consent Orders and Administrative Orders

Description:  Original administrative orders and consent orders that have been signed by the Director of the Environmental Protection Division documenting noncompliance with or violations of environmental statutes or regulations enforced by the Environmental Protection Division.

Retention:  Permanent

Updated:  April 18, 2019

0462-0040A and 0462-0040B | Consumer Confidence Report Records

Description:  Records related to consumer confidence reports for drinking water systems. Record set may include certifications from a water utility that it has reported on its operations to its consumer on a regular basis, copies of consumer confidence reports, and related correspondence.

Retention:  (0462-0040A) Consumer Confidence Reports: 1 year; (0462-0040B) All other records: 5 years

Updated:  October 20, 2022

0462-0127 | Dam Breach Routing Files

Description:  Mapping information, modeling, and reports related to assessment of potential inundation zone in the case of a dam failure for Category I and Category II dams and for structures exempt from EPD regulation.

Retention:  Until superseded

Updated:  October 20, 2022

0462-0079 | Decommissioned Radioactive Sites

Description:  Site Reclamation Plans, Closeout Reports, Historical files on sites where radioactive materials were used and that have since have been released for unrestricted use.

Retention:  50 years

Updated:  April 25, 2018

0462-0031A and 0462-0031B | Disinfection Byproducts Files

Description:  Includes lab results analyzing the byproducts of disinfecting drinking water to remove contaminants, Disinfectants and Disinfection Byproducts (DDBP) monitoring plans and requirements, Initial Distribution System Evaluation plan required by federal regulation to be prepared by water systems, and related approvals by the agency.

Retention:  (0462-0031A) DDPB monitoring plans and Initial Distribution System Evaluation plans: Until superseded; (0462-0031B) All other files: 12 years

Updated:  October 20, 2022

0462-0069 | Drinking Water - Source Water Assessment and Well Head Protection Plans

Description:  Documents relating to the Wellhead Protection & Source Water Assessments. May include reports and analytical data documenting potential pollution sources for drinking water wells, surface water source water assessments prepared by potential permittees documenting the constituents in surface water to be used as a source of drinking water, vulnerability assessments prepared by facilities, and official communications prepared to explain groundwater assessments to the public.

Retention:  22 years

Updated:  October 20, 2022

0462-0073 | Drinking Water Compliance Files

Description:  May include compliance correspondence, laboratory results for samples taken to demonstrate compliance with permit and rule requirements, Sanitary Surveys, and Interim Enhanced Surface Water Treatment reports. Excludes records subject to schedule 0462-0074, 0462-0111A/0462-0111B, 0462-0133.

Retention:  12 years

Updated:  October 20, 2022

0462-0074A and 0462-0074B | Drinking Water Engineering Files

Description:  Files include Design and Operation reports (DDR) and plans and specifications for permitted facilities.

Retention:  (0462-0074A) Groundwater system files: 1 year; (0462-0074B) Surface water system files: Until superseded

Updated:  October 20, 2022

0462-0111A and 0462-0111B | Drinking Water Engineering Review Files

Description:  Engineering plan review and approval letters, business plans, drinking water source approval letters, engineering certifications for new construction, well data sheets, construction inspection files, pilot studies performed by facilities, pilot study approval letters, and general correspondence related to engineering review performed by the agency.

Retention:  (0462-0111A) Well data sheets: Permanent; (0462-0111B) Business plans: Until superseded; All other files: 10 years

Updated:  October 20, 2022

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