Georgia Archives

University System of Georgia

State Agency Specific Retention Schedules

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Natural Resources, Department of, Environmental Protection Division

Total entries: 111   (Listed alphabetically by title)


0462-0034 | Acrylamide & Epichlorohydrin Certifications

Description:  Records documenting water quality testing.

Retention:  12 years


0462-0098A and 0462-0098B | Air Quality Control State Plan Files

Description:  Final Air Quality Control Plans that are mandated by the federal Clean Air Act and that are submitted by EPD to the U.S. EPA. Record types include final air quality control plans, emission inventories, modeling inputs and modeling outputs, assessments of transporation impact on air quality, and supporting compliance documentation, etc.

Retention:  (0462-0098A) Final Plans: Permanent; (0462-0098B) Other records: retain for useful life.

Updated:  October 20, 2021


0462-0103A and 0462-0103B | Air Quality Permit - Minor, Synthetic Minor, and Area Source Stationary Source Facilities

Description:  This records series documents the permitting of minor and synthetic minor stationary source facilities. Record types include permits, modeling related to the permitting, and permit revocation letters

Retention:  (0462-0103A) Final permits: Permanent; (0462-0103B) All other records: 10 years from the date of permanent facility shut down

Updated:  October 20, 2021


0462-0104 | Air Quality Permit - No Permit Required Determination Letters

Description:  This records series documents the determinations made by EPD regarding whether facilities do not require or no longer require a permit. Record types include issued letters.

Retention:  10 years

Updated:  October 20, 2021


0462-0102A and 0462-0102B | Air Quality Permit - Title V Facilities

Description:  This records series documents the permitting of stationary source facilities, including but not limited to, permitting of Title V stationary source facilities. Record types include permits, permit narratives, modeling related to the permitting, and permit revocation letters.

Retention:  (0462-0102A) Title V Narratives: Permanent; (0462-0102B) All other records: 15 years

Updated:  October 20, 2021


0462-0099 | Air Quality Stationary Source Compliance Files

Description:  Documents related to compliance and enforcement of Stationary Source Facilities. Document types include, but not limited to, risk management plans, periodic reports, inspection reports, performance test summaries, performance test acknowledgement letters, notification letters, initial notifications, notifications of compliance status, correspondence, complaint investigation documentation, compliance assistance letters, letters of noncompliance, notices of violation, proposed order letter, copy of executed orders, penalty calculation spreadsheets, company responses to enforcement documents, no further action letters, copies of letters from EPA to permittees or state agencies requesting additional information under Section 114 of the Clean Air Act, blueprints and drawings, process flow diagrams, and plans, annual compliance certification, ACC memos, letters terminating orders.

Retention:  7 years.

Updated:  October 20, 2021


0462-0101 | Air Quality Stationary Source Monitoring Files

Description:  Documents related to determining air pollutant emissions from stationary sources. Document types include but not limited to, correspondence to and from industry, quality assurance auditing of air pollutant emission testing, and documents determining air pollution emissions from stationary sources, such as source test reports.

Retention:  10 years

Updated:  October 20, 2021


0462-0100 | Air Quality Stationary Source Site Plans

Description:  Facility site plans submitted with application which may include but not limited to blueprints and drawings, process flow diagrams, and plans.

Retention: 

Updated:  October 20, 2021


0462-0106 | Ambient Air Quality Statistical Reports

Description:  Reports submitted to U.S. EPA to support and document certification of ambient air quality data collected by the Environmental Protection Division in Georgia. record types include annual surveillance report of ambient air data collected by the Environmental Protection Division in Georgia

Retention:  Permanent

Updated:  October 20, 2021


0462-0105 | Ambient Air Quality Monitoring Files

Description:  Data and documents from ambient air quality monitoring performed in Georgia by or on behalf of the Environmental Protection Division. Record types include sample results, ambient air monitoring quality management and project plans and quality assurance information, instrument calibration documentation and related correspondence.

Retention:  10 years

Updated:  October 20, 2021


0462-0097 | Annual Hazardous Site Inventory List and Solid Waste Handling Permit List

Description:  Lists of all sites currently or formerly listed on the Hazardous Site Inventory; Lists of all sites/facilities that currently hold or formerly held a Solid Waste Handling Permit.

Retention:  Permanent

Updated:  April 18, 2019


0462-0012 | Asbestos Abatement Contractor Application Files

Description:  Records documenting the application for licensure by asbesto abatement contractors.

Retention:  3 years


0462-0011 | Asbestos Project Notifications

Description:  Records documenting the need for asbestos abatement or demolition and the approval letters.

Retention:  5 years

Updated:  April 18, 2019


1984-053 | Community Water Supply System Inspection Case Files

Description:  Documents relating to the inspection of community water supply systems to ensure compliance with state law and departmental regulations.

Retention:  7 years


0462-0041 | Consent Orders and Administrative Orders

Description:  Original administrative orders and consent orders that have been signed by the Director of the Environmental Protection Division documenting noncompliance with or violations of environmental statutes or regulations enforced by the Environmental Protection Division.

Retention:  Permanent

Updated:  April 18, 2019


0462-0040 | Consumer Confidence Report Certifications

Description:  RecordRecords certifying that a water utility has reported on its operations to its consumer on a regular basis.

Retention:  5 years


0462-0020 | Consumer Confidence Reports

Description:  Reports from water utilities documenting operations and overall water quality.

Retention:  1 year


0462-0079 | Decommissioned Radioactive Sites

Description:  Site Reclamation Plans, Closeout Reports, Historical files on sites where radioactive materials were used and that have since have been released for unrestricted use.

Retention:  50 years

Updated:  April 25, 2018


1979-070 | Director’s SubJect Files, Environmental Protection Division

Description:  Documents relating to the administration of the Environmental Protection Division in the department.

Retention:  Permanent


0462-0031 | Disinfection Byproducts Files

Description:  Includes DDBP monitoring plans and DDBP monitoring requirements

Retention:  12 years


0462-0030 | Disinfection Byproducts Lab Results Files

Description:  Lab results analyzing the byproducts of disinfecting drinking water to remove contaminants.

Retention:  12 years


0462-0069 | Drinking Water - Source Water Assessments & Well Head Assessments

Description:  Documents relating to the Wellhead Protection & Source Water Assessments

Retention:  22 years


0462-0073 | Drinking Water Compliance Files

Description:  May include compliance correspondence, laboratory results, compliance, laboratory certification, Inactive lead & copper, Surface Water Sanitary Surveys, Interim Enhanced Surface Water Treatment, reports and correspondence. Excludes monthly operating reports under 1979-069.

Retention:  12 years


0462-0074 | Drinking Water Engineering Files Designs, Operations, and Manuals

Description:  Drinking Water Engineering Files Designs, Operations, and Manuals

Retention:  1 year after approval


0462-0071 | Drinking Water Permitting Files—Inactive Facilities

Description:  Drinking Water documents relating to Permitting. May include Water System issued permit, permit application, permit modifications/renewals, public participation documentation (public hearings), and permit correspondence.

Retention:  12 years


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